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Title
Deadline
Category Host entity Country
Property Control and Inventory Assistant Int. Specialist MINUSMA Mali
VMAM Code
MLIR001035-10423
Open

Property Control and Inventory Assistant

Property Control and Inventory Assistant

International Specialist
Host entity
MINUSMA
Country
Mali
Location, Country
Gao (MLI)
Language skills
English
Expected Starting Date
Immediate
Duration
until 30 June 2022
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Under the direct supervision of the Chief Property Management Unit, the UN Volunteer will undertake the following tasks:

  • Assists the Supervisor with planning of the property management operations, monitor progress through statistical analysis of database records and monthly progress reports for the Unit;
  • Assist with monitoring ongoing operations of the Unit, undertaking regular site visits of field mission offices and carries out physical inspections and verification of UN property;
  • Liaises with the Technical Sections, Procurement Section and Movement Control Section at the mission on matter related to Inventory Control, Receiving and Inspection as well as Disposal activities of UN Property;
  • Maintain accurate and auditable records, in both hard and electronic format, for accountability of UN Property at mission location in conformance with Administrative Instructions Department of Management Strategy, Policy and Compliance(DMSPC) guidelines and mission Property Management standard operating procedures (SOP);
  • Assists in the utilization and enhancement, as required, of the established business intelligence and management tools to monitor and evaluate the overall progresses of the Mission’s property management;
  • Monitors the Inventory Management database, ensuring anomalies are identified in Discrepancy Reports and addressed immediately;
  • Assist with preparation of periodic performance reports in line with Global Assets Management Policy Service (GAMPS) quarterly reporting regime, reviews and ensures accuracy of data;
  • Assist preparation of accurate and auditable statistical reports for management in missions and drafts correspondence, as required;
  • Assists the Chief of the Unit in compilation and drafting the Standard Operating Procedures (SOP) and flow charts relating to all aspects of Property Management activities within the context of the overall mandate of the Unit, including terms of reference and job descriptions for the Staff in the Unit;
  • Identifies issues and implements solutions to problematic areas related to Property Management.
  • Ensures accurate tracking of existing fixed assets, implements and monitors the periodic physical verification process;
  • Assists with the preparation of periodic IPSAS financial reports on property and equipment and Inventory (year-end reports, monthly reports), ensures timely submission as per the GAMPS Guidelines.
  • Perform other duties as required.
Required degree level
Bachelor degree or equivalent
Educational additional comments

Business Administration, Logistics Management, Supply Chain Management or related fields is required.

Required experience
60 Months
Experience remark

A minimum of five (5) years of progressively responsible experience in property management, property control and asset management is required. Experience in support services, logistics and supply chain management is desirable. Experience UN peacekeeping or field mission operation is also desirable.

Language skills
  • English(Mandatory), Level - Fluent
Area of expertise
Logistics and supply management
Area of expertise details
  • Microsoft Office – (Excel, Power BI, Word, PowerPoint, Projects) is mandatory.
  • SAP is an advantage.
  • Knowledge of French is an advantage.
Driving license
Competencies values
Accountability, Adaptability and Flexibility, Client Orientation, Communication, Ethics and Values, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 08-09-2021
Human Resources and Admin Coordinator Int. Specialist IOM Morocco
VMAM Code
MARR000150-10469
Open

Human Resources and Admin Coordinator

Human Resources and Admin Coordinator

International Specialist
Host entity
IOM
Country
Morocco
Location, Country
Rabat (MAR)
Language skills
English
French
Arabic
Expected Starting Date
Immediate
Duration
12 months
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Under the direct supervision of the Resource Management Officer and in close collaboration with the
Head of Programmes, the UN Volunteer will undertake the following tasks:
- Direct and guide the work of the HR and Admin teams of the office;
- Lead the development and implementation of the HR & Admin short and long-term vision and
contribution of the office in alignment with local, regional and global priorities;
- Analyze progress, identify risks and opportunities, provide corrective actions and contribute to the
synergies;
- Contribute to the UN Business Operations Strategy 2.0 on a local level;
- Support and drumbeat the UN inter-agency coordination activities in Morocco;
- Coordinate meetings and activities, facilitate trainings and ensure that sufficient information is
disseminated to all relevant stakeholders internally and externally;
- Perform such other duties as may be assigned.

Required degree level
Master degree or equivalent
Educational additional comments

Degree in Human Resources, Administration, international relations or a related field.

Required experience
36 Months
Experience remark

- At least 3 years of operational experience;
- Strong knowledge and experience in HR and administration.

Language skills
  • English(Mandatory), Level - Fluent
  • French(Mandatory), Level - Fluent
  • Arabic(Optional), Level - Working Knowledge
Area of expertise
Development programme/project administration, Administration and administrative assistance
Driving license
Competencies values
Accountability, Adaptability and Flexibility, Building Trust, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Creativity, Empowering Others, Ethics and Values, Integrity, Knowledge Sharing, Leadership, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Technological Awareness
Application procedure
* Not yet registered in the UNV Talent Pool? First register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? First update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 19 September 2021
Associate Fleet Management Officer Int. Specialist UNHCR Jordan
VMAM Code
JORR000547-9857
Open

Associate Fleet Management Officer

Associate Fleet Management Officer

International Specialist
Host entity
UNHCR
Country
Jordan
Location, Country
Amman (JOR)
Language skills
English
Arabic
Expected Starting Date
Immediate
Duration
6 months with possiblity of extension
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Under the direct supervision of the Admin Officer, the UN Volunteer will undertake the following tasks:

  • Coordinate, manage and support all the fleet management activities in the Office.
  • Implement effective fleet management that regularly monitors the fleet pool, saves cost and safeguards the investment of the organisation.
  • Apply UNHCR's fleet management strategy when preparing plans for purchase of important fleet assets. Conduct spend analyses using historical spend data to identify trends that can be used to plan procurement activities and Frame Agreements.
  • Plan for acquisition, maintenance and replacement of fleet assets. Develop local fleet management replacement strategies taking into account UNHCR short and medium term requirements.
  • Coordinate activities of implementing partners and/or contractors performing fleet related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
  • Respond to field requests for information and advice and coordinate responses from a range of HQ units to provide a clear, consistent and timely response to the field.
  • Collect information both in the field and in HQ, to ensure relevant and appropriate information is gathered and shared. Promote an understanding of concerns, objectives and priorities for fleet related issues by providing information or expertise to interested parties.
  • Infrastructure Support
  • Provide fleet management reports, customised reports, and gathers information on all fleet assets and provides in-depth reports periodically and when requested.
  • Monitor the quality and accuracy of fleet related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in fleet related matters that will assist in decision making.
  • Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on fleet management.
Required degree level
Bachelor degree or equivalent
Educational additional comments

Type of Degree: Mechanical trade qualification or Engineering Certificate required; Basic Training Course for delegates or equivalent knowledge preferred.

Required experience
36 Months
Experience remark

Three years of experience working in general logistics, including warehousing, transportation, customs clearance and procurement, and in managing and supporting staff. The following experience is preferred: in other UN organizations, working for a humanitarian aid organization in a developing country and/or working in fleet and transport management within UNHCR.

Computer skills: Computer literate; proficiency in MS Office applications (Word, Excel, etc); knowledge of publishing software an asset.

  • Excellent drafting and reporting skills; good research and analytical skills;
  • Strong interpersonal skills and ability to work in a team;
  • Sound security awareness;
  • Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN system;
  • Skills on training and developing staff.
Language skills
  • English(Mandatory), Level - Fluent
  • Arabic(Optional), Level - Fluent
Area of expertise
Logistics and supply management
Driving license
Competencies values
Accountability, Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 21 September 2021
Associate Supply Officer Int. Specialist UNHCR South Sudan
VMAM Code
SSDR001554-10536
Open

Associate Supply Officer

Associate Supply Officer

International Specialist
Host entity
UNHCR
Country
South Sudan
Location, Country
Maban (SSD)
Language skills
English
Expected Starting Date
Immediate
Duration
12 months
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Under the direct supervision of please complete with the function of the supervisor the UN Volunteer will undertake the following tasks:

Strategy:

  • Prepare plans for delivery of relief items according to operational needs.
  • Apply UNHCR's procurement strategy when planning for purchase of important commodities and services.
  • Through regular physical verification of Property, Plant and Equipment (PPE) establish their status, propose old and obsolete PPE for disposal and plan for the arrival of replacement items.

Operational Support:

  • Contributing within the Multifunctional team to Identify partners, in particular for supply chain projects, based on objectives, priorities, strengths and resources of the partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.
  • Resolve difficulties in the local supply chain by finding solutions to problems and bottlenecks, and provide regular reports on supply chain activities, the status of requests and the availability of items in the supply chain.
  • Ensure timely customs clearance of consignments, and manage storage of goods according to "best practices" and UNHCR rules and regulations.
  • Maintain an efficient system for the release, distribution and redeployment of goods.
  • Coordinate transportation and distribution of relief items.
  • Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request.
  • Coordinate activities of implementing partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
  • Through regular physical verification of PPE establish their status.
  • Propose old and obsolete PPE for disposal and plan for arrival of replacement items.

Infrastructure Support:

  • Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.
  • Draft and dispatch quotation requests and/or tenders, assist in the evaluation of offers and draft bid-tabulations, and prepare proposals for award of contracts to the Committee on Contracts.
  • Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence;
  • Monitor the manufacture/transport of ordered goods to ensure timely delivery.
  • Analyse matters relating to procurement activities, and deliver information on all procurement activities within area of responsibility. Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections.
  • Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration and marking of new PPE, and organisation of the physical verification of PPE.
  • Ensure that PPE agreements are properly issued and signed.
  • Ensure proper preparation of disposal forms and cases for the Asset Management Board.
  • Organise the disposal of PPE, according to Asset Management Board decisions.
  • Provides asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested.
  • Analyse the quality of commodities and services delivered in relation to the needs of the location and established quality standards. Establish a local quality assurance process.
  • Business Support:

  • Analyse the existing infrastructure and ensure that it is optimally aligned with the operational needs.
  • Implement practical projects to improve supply performance that has clear objectives, timescales, tasks and resources defined. Monitor the project implementation and report on progress.
  • Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
  • Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on supply chain management.
  • Adapt local supply chain structures to be consistent with the operational needs. Ensure effective information flow in the supply chain and adapt local process to the prevailing environment.
Required degree level
Bachelor degree or equivalent
Educational additional comments

University Degree in Business Administration, Marketing, Engineering, Logistics, Mathematics or related field.

Required experience
36 Months
Experience remark

A minimum 3 years of relevant professional job experience preferable in public procurement.

Language skills
  • English(Mandatory), Level - Fluent
Area of expertise
Logistics and supply management
Area of expertise details
  • Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP) is an asset.
  • Other UN procurement and logistics trainings – such as IAPSO and UNPD – is an asset.
  • Knowledge and working experience of PeopleSoft/MSRP Supply Chain applications is an asset.
  • Computer skills: Solid knowledge of Microsoft computer programmes including Acces, Excel, PowerPoint, and Word.
Driving license
Competencies values
Accountability, Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 21 September 2021
Logistics and Warehouse Assistant Nat. Youth UNDP Solomon Islands
VMAM Code
SLBR000044-10542
Open

Logistics and Warehouse Assistant

Logistics and Warehouse Assistant

National Youth
Host entity
UNDP
Country
Solomon Islands
Location, Country
Honiara (SLB)
Language skills
English
Expected Starting Date
Immediate
Duration
6 months
Application deadline
Eligibility criteria
Candidate age: between 18 and 29 throughout the entire duration of their assignment. Applicants must be nationals of or legal residents in the country of assignment.
Description of task

Within the delegated authority and under the supervision of UNDP SECSIP Chief Technical Adviser or his/her designated mandated representative(s), the UNV Logistics and Warehouse Assistant will:

  1. In compliance with UNDP Rules, Regulations and policies, the incumbent will be part of SECSIP Graduate Programme. For this assignment, the incumbent will be co-located at the Solomon Islands Electoral Office (SIEO).

The incumbent general duties and responsibilities will include the following:

  • Assist in the identification of SIEO logistic and warehousing related needs
  • Support awareness raising actions on logistics policies meeting international best practice standards
  • Provide a monthly report on the activities carried out in support of the mandates of SIEO contributing to UNDP SECSIP project implementation.

  1. The daily tasks in support of SIEO expected to be performed under this assignment include:
  • Assess logistics and warehouse practices currently in place and provide recommendations for their improvement in line with Solomon Islands Government requirements.
  • Propose alternatives for better use of space and asset location preventing misplacement/loss of items.
  • Conduct of periodical asset inventory.
  • Preparation of templates to record incoming and outgoing assets, equipment’s and other items.
  • In consultation with SIEO team working on Operations, Procurement and Assets, analyse and make recommendations to improve record keeping related to access to the warehouse, asset location systems, authorization for asset removal/transport for the utilization of equipment/goods under storage and continuous update of the registry and records.
  • Identification of assets that require periodical verification of their technical conditions/functioning making arrangements for such actions to be conducted in a timely basis
  • Identify and make arrangements for assets that need to be disposed off,
  • Perform other tasks as requested by SIEO Senior Management in consultation with UNDP SECSIP Project Manager.
Required degree level
Bachelor degree or equivalent
Educational additional comments

Bachelors degree in Logistics and Warehouse management with experience in logistics and warehouse management or a diploma in a relevant area, e.g. filing management, logistics, data recording or related area;

Required experience
12 Months
Experience remark
  • Experience acquired after finalization of studies either in public service or private entities especially in logistics or warehouse management will be considered an asset.
  • Experience working in the UN or other international development organization will be considered an asset.
  • Good oral and written skills for drafting and reporting; ability to support document production and editing.
  • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including at grassroot level with community members, religious and youth organizations, and with public authorities; familiarity with tools and communication approaches for development.
  • Ability to work and adapt professionally in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
Language skills
  • English(Mandatory), Level - Fluent
Area of expertise
Logistics and supply management
Area of expertise details

Knowledge of Pidgin is required

Driving license
Competencies values
Accountability, Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? First register your profile at https://vmam.unv.org/candidate/signup. Link to follow for - Registration steps Important: After creating your account, complete all sections of your profile including contact details and two references and submit it. Incomplete profiles shall not be considered. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? First update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Post is for National UN Volunteer assignments ONLY. Therefore, only nationals of above-mentioned Country and legal residents with a residency permit, the status of refugee or with the status of being stateless are eligible to apply. For further details, please click on the link below. Application deadline: 24-09-2021