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Title
Deadline
Category Host entity Country
Procurement and Supply Chain Management Officer Int. Specialist UNDP South Sudan
VMAM Code
SSDR001553-10509
Open

Procurement and Supply Chain Management Officer

Procurement and Supply Chain Management Officer

International Specialist
Host entity
UNDP
Country
South Sudan
Location, Country
Juba (SSD)
Language skills
English
Arabic
Expected Starting Date
Immediate
Duration
12 months
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Within the delegated authority and under the supervision of Procurement and Supply Chain Specialist or his/her designated mandated representative(s), the UN Volunteer Procurement and Supply Chain Management Officer will:

  1. Ensure full compliance of procurement activities with UNDP rules, regulations, policies and strategies implementation of the effective internal control, proper functioning of a client-oriented procurement management system:
    • Prepare and draft the procurement documentation of the project including RFQ, ITB, RFP as well as micro purchasing and other direct sourcing when applicable
    • Advise on project procurement activities and sourcing strategies that meet UNDP procurement principles liaise with relevant corporate procurement entities for advice and follow up in coordination with CO
    • Preparation of reports as requested on status of procurement activities
    • Make presentations to national counterparts and other stakeholders on UNDP procurement process a status of specific procurement processes if needed
    • Elaboration and implementation of cost saving and reduction strategies in project procurement
    • Implement contract strategy for the project including tendering processes and evaluation, contract appraisal, evaluation, and negotiation of offers, management of the contract and contractor, considerations and payment conditions, risk assessment
    • Conceptualize, elaborate, and implement strategic procurement in the project including sourcing strategy supplier selection and evaluation, quality management, customer relationship management procurement introduction and promotion, performance measurement
    • Respond in a timely manner to any queries and provide any clarification or progress/status reports relevant to project procurement that may be requested by the project management team; and
    • Consult with Procurement and Supply Chain Management Specialist for the preparation of monthly progress reports for project procurement activities.
  2. Efficient management of procurement processes for the GF grants with the following key responsibilities:
    • Prepares procurement plans and monitors timely initiation planned activities
    • Organizes procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations
    • Prepares Purchase Orders (POs) and contracts in Atlas, preparation of Recurring POs for contracting of services, vendor’s creation in Atlas
    • Ensure POs are duly prepared, budge checked and dispatched in a timely manner and takes timely corrective actions on POs with budget check errors and other problems
    • Monitors proactively the processing of the POs until delivery and documents any changes of timelines for enabling informed logistic and programmatic decisions
    • Prepares submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee Procurement (ACP;)
    • Support undertaking market research to identify availability and potential local sourcing of planned procurement activities
    • Identify risks and undertake mitigating actions in close cooperation with project team
    • Develop and/or implement an internal control system which guarantees that the purchase orders (POs) are duly prepared and processed
    • Manage the implementation of the monitoring system of procurement processes and mechanisms to eliminate anomalies in procurement; and
    • Prepare and submit procurement cases to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) as required.
  3. Ensure elaboration and implementation of sourcing strategy and e-procurement tools with the following key responsibilities:
    • Develop and manage rosters of suppliers, elaboration of supplier selection and evaluation, quality a performance measurement mechanism.
    • Implementation of sourcing strategy and procurement tools for international tenders focusing on achievement of smooth implementation of e-procurement processes and knowledge transfer to the office/project staff as well as proactive work with supplier community for developing e-tendering knowledge usage/application skills.
    • Establish and promote quality assurance standards for maintenance and inclusion to the rosters.
    • Create various databases and key files necessary for contracting all selected experts and support the Government for the validation of orders in collaboration with the supervisor; and.
    • Implementation of E-Tendering, procurement planning tools and sourcing strategy:
    • Review of PROMPT entries and follow up with relevant projects on procurement planning.
    • Use of E-tendering system for all tenders.
    • Developing sourcing strategy for procurement plans.
  4. Ensures facilitation of capacity building and knowledge building and knowledge sharing focusing on achievement of the following results
    • Engages with the implementing partners, technical partners to strengthen national systems and health institutions, across functional area of PSM
    • Support the Procurement and Supply Chain Specialist in the development of capacity development and transition strategies to support national entities to implement and assume the PR role, ensuring access to appropriate tools and resources.
    • Organization of trainings for the operations/ projects staff on PSM
    • Synthesis of lessons learnt and best practices in PSM.
    • Maintaining electronic and hardcopy files and records to ensure proper documentation; and
    • Maintaining up to date procurement tracking tool and report to Procurement and Supply Chain Specialist as and when needed.
    • Any other duty assigned by the Procurement and Supply Chain Specialist.

Required degree level
Bachelor degree or equivalent
Educational additional comments
  • Bachelor’s degree in public Health, Pharmacy, Procurement, Supply Management, Business Administration, or related field.

  • Having a specialized certification in procurement would be desirable

  • Certification in procurement (CIPS) is an asset.
Required experience
36 Months
Experience remark

A minimum of three years (3 Years) of relevant professional experience, which includes international experience in public procurement and supply chain management of health products

Language skills
  • English(Mandatory), Level - Fluent
  • Arabic(Optional), Level - Working Knowledge
Area of expertise
Pharmacy and medical supply
Area of expertise details
  • Knowledge and experience in working with the Global Fund in the area of procurement and supply chain management of health products is an asset.

  • Experience of UN or UNDP procurement policies and procedures is an asset.
  • Work experience in a developing country.
  • Demonstrated experience in developing and managing effective partnerships with governments in the area of procurement and supply chain management of health products.
  • Demonstrated experience in building capacity of national entities in procurement and supply chain management of health products is an asset.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.)

Driving license
Competencies values
Accountability, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Professionalism, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 19 September 2021
Associate Supply Officer Int. Specialist UNHCR South Sudan
VMAM Code
SSDR001554-10536
Open

Associate Supply Officer

Associate Supply Officer

International Specialist
Host entity
UNHCR
Country
South Sudan
Location, Country
Maban (SSD)
Language skills
English
Expected Starting Date
Immediate
Duration
12 months
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Under the direct supervision of please complete with the function of the supervisor the UN Volunteer will undertake the following tasks:

Strategy:

  • Prepare plans for delivery of relief items according to operational needs.
  • Apply UNHCR's procurement strategy when planning for purchase of important commodities and services.
  • Through regular physical verification of Property, Plant and Equipment (PPE) establish their status, propose old and obsolete PPE for disposal and plan for the arrival of replacement items.

Operational Support:

  • Contributing within the Multifunctional team to Identify partners, in particular for supply chain projects, based on objectives, priorities, strengths and resources of the partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.
  • Resolve difficulties in the local supply chain by finding solutions to problems and bottlenecks, and provide regular reports on supply chain activities, the status of requests and the availability of items in the supply chain.
  • Ensure timely customs clearance of consignments, and manage storage of goods according to "best practices" and UNHCR rules and regulations.
  • Maintain an efficient system for the release, distribution and redeployment of goods.
  • Coordinate transportation and distribution of relief items.
  • Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request.
  • Coordinate activities of implementing partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
  • Through regular physical verification of PPE establish their status.
  • Propose old and obsolete PPE for disposal and plan for arrival of replacement items.

Infrastructure Support:

  • Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.
  • Draft and dispatch quotation requests and/or tenders, assist in the evaluation of offers and draft bid-tabulations, and prepare proposals for award of contracts to the Committee on Contracts.
  • Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence;
  • Monitor the manufacture/transport of ordered goods to ensure timely delivery.
  • Analyse matters relating to procurement activities, and deliver information on all procurement activities within area of responsibility. Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections.
  • Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration and marking of new PPE, and organisation of the physical verification of PPE.
  • Ensure that PPE agreements are properly issued and signed.
  • Ensure proper preparation of disposal forms and cases for the Asset Management Board.
  • Organise the disposal of PPE, according to Asset Management Board decisions.
  • Provides asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested.
  • Analyse the quality of commodities and services delivered in relation to the needs of the location and established quality standards. Establish a local quality assurance process.
  • Business Support:

  • Analyse the existing infrastructure and ensure that it is optimally aligned with the operational needs.
  • Implement practical projects to improve supply performance that has clear objectives, timescales, tasks and resources defined. Monitor the project implementation and report on progress.
  • Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
  • Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on supply chain management.
  • Adapt local supply chain structures to be consistent with the operational needs. Ensure effective information flow in the supply chain and adapt local process to the prevailing environment.
Required degree level
Bachelor degree or equivalent
Educational additional comments

University Degree in Business Administration, Marketing, Engineering, Logistics, Mathematics or related field.

Required experience
36 Months
Experience remark

A minimum 3 years of relevant professional job experience preferable in public procurement.

Language skills
  • English(Mandatory), Level - Fluent
Area of expertise
Logistics and supply management
Area of expertise details
  • Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP) is an asset.
  • Other UN procurement and logistics trainings – such as IAPSO and UNPD – is an asset.
  • Knowledge and working experience of PeopleSoft/MSRP Supply Chain applications is an asset.
  • Computer skills: Solid knowledge of Microsoft computer programmes including Acces, Excel, PowerPoint, and Word.
Driving license
Competencies values
Accountability, Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 21 September 2021
ICT Specialist / Disaster Recovery Int. Specialist UNMISS South Sudan
VMAM Code
SSDR001495-9259
Open

ICT Specialist / Disaster Recovery

ICT Specialist / Disaster Recovery

International Specialist
Host entity
UNMISS
Country
South Sudan
Location, Country
Juba (SSD)
Language skills
English
Expected Starting Date
Immediate
Duration
until 30 June 2022
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Under the direct supervision of the responsible SMU Team Leader, the UN Volunteer will undertake the following tasks:

  • Maintenance of UN House Data Center and all servers infrastructure from UN House including HP Encloser C7000, HP DL 380 G9 servers, HP 4330/4730/4500/2040 SAN Storage, HP 6600 Switch, HP Virtual Connect and others as required;
  • Coordinate with other units regarding essentials needed for Data center to operate smoothly such as replacing faulty air condition, power supply with backup generator, UPS and networking for connectivity;
  • Maintain VMware Replication between UN House and Tomping for disaster recovery and Business continuity on installed and configured VMware Replication appliance such as HP 2040 SAN Storage for replication;
  • Identify and rectify any replication issues such networking and other errors;
  • Maintenance of all installed and configured VMware Horizon 7.4 VDI infrastructure with its components like Horizon View Administrator, View Composer and SQL database;
  • Provide full range of technical assistance in the area of server operation and administration such as installed, configured and deployed Virtual Infrastructure such as VMware Esxi, vCenter, VDI, Active Directory administration such as set account expiry for user account upon checkout, IP address assignment, DNS and DHCPconfiguration, Internet Proxy settings and SEP antivirus servers/clients update;
  • Monitor and act as required regarding deployment of O365 and windows updates via Microsoft SCCM;
  • Provide 2nd level of support to helpdesk and regional office as required;
  • Perform other related duties as may be required from time to time by FTS Management.
Required degree level
Technical/Vocational diploma
Educational additional comments

Type of Degree: Electronic/Telecommunications Engineering.

Required experience
36 Months
Experience remark
  • Minimum 3 years experience in the management and deployment of Blade server systems; VDI Infrastructures; Active Directory; IP address assignments; DNS, DHCP, SCCM configurations as per the description of tasks.
Language skills
  • English(Mandatory), Level - Fluent
Area of expertise
Other information and telecommunications technology experience
Area of expertise details
  • Good technical knowledge of ICT matters and associated equipment;
  • Basic knowledge of Umoja and iNeed is desirable.
Driving license
Competencies values
Accountability, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 23 September 2021
Civil Affairs Reports Officer Int. Specialist UNMISS South Sudan
VMAM Code
SSDR001510-9638
Open

Civil Affairs Reports Officer

Civil Affairs Reports Officer

International Specialist
Host entity
UNMISS
Country
South Sudan
Location, Country
Juba (SSD)
Language skills
English
Expected Starting Date
Immediate
Duration
until 30 June 2022
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Under the direct supervision of the Senior Civil Affairs Officer/Civil Affairs Director, Civil Affairs HQ Information and Analysis Cell Team Leader, or the relevant State Office Team Leader, or periodically their respective designate, the UN Volunteer will undertake the following tasks:

  • Producing accurate, timely and edited consolidated daily reports based on inputs received from the state and HQ offices or from within a state office. Producing consolidated thematic weekly and monthly reports on the central themes, issues and associated Civil Affairs actions based on inputs received from state and HQ offices, or from within a state office. Reporting to adhere to the key aspects of the UNMISS Civil Affairs mandate, guided by UNSC Resolutions 2304 to assist the protection of civilians and support implementation of peace agreements with emphasis on conflict management including early warning and interventions at the local and state levels;
  • Maintain a mechanism to track use of Result Based Budgeting (RBB) tools and maintenance of the RBB database;
  • Establish and maintain a Civil Affairs Division (CAD) partners/contacts database;
  • Provide of briefings and other analytic reports as required on political developments, peace processes, conflict and insecurity;
  • Working with designated information technology staff to manage Civil Affairs information and produce summary reports;
  • Consolidate for market information received from or produced by a state office(s) and incorporating into a database that produces trends and other summary information;
  • Participate in meetings on behalf of CAD with other UN Agencies, civil society organisations and other partners, both local and international;
  • Liaise with partners to disseminate the UNMISS and CAD mandate;
  • Support the organisation of workshops and other team building activities;
  • Perform and supervise national personnel, governmental or non-governmental counterparts for capacity development through coaching, mentoring and formal and on-the-job training;
  • Perform other related tasks as directed by the supervisor, Senior Civil Affairs Officer and/or Director of the Civil Affairs Division.
Required degree level
Master degree or equivalent
Educational additional comments
  • Conflict management, political science, international relations, public administration, social sciences, anthropology, law, economics or related area;
  • A first-level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree.
Required experience
36 Months
Experience remark
  • At least minimum three years relevant experience in coordination and liaison with partners and stakeholders;
  • Analytical skills in relation to political, security, social and economic dynamics;
  • Proven report-writing in the official language of the mission without the need of further grammatical editing is mandatory;
  • Knowledge management, archiving and documentation is mandatory;
  • Experience in working in the area of conflict management: prevention, mitigation, resolution is preferred.
Language skills
  • English(Mandatory), Level - Fluent
Area of expertise
Political affairs and political reporting
Area of expertise details
  • Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc.) and other IT applications and office technology equipment;
  • Experience working in conflict situations an asset;
  • Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System;
  • Sound security awareness.
Driving license
Competencies values
Accountability, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 23 September 2021
Spécialiste en TIC Int. Specialist UNDP Burundi
VMAM Code
BDIR000738-10597
Open

Spécialiste en TIC

Spécialiste en TIC

International Specialist
Host entity
UNDP
Country
Burundi
Location, Country
Bujumbura (BDI)
Language skills
French
English
Expected Starting Date
Immediate
Duration
12 months
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Sous la supervision du Chef d’Unité Gouvernance et Etat de Droit, et en appui au partenaire national, le/la spécialiste en TIC aura la charge de gérer le projet et accomplira les tâches/responsabilités suivantes :

  • Apporter un conseil sur les questions relatives à la gouvernance électronique et au commerce électronique se matérialisant par des notes techniques et d’orientation ou des notes conceptuelles selon le besoin ;

  • Appuyer à la mobilisation des partenaires gouvernementaux, non gouvernementaux, secteur privé, partenaires techniques et financiers afin d’assurer une bonne atteinte des résultats du portefeuille sur les aspects liés à la gouvernance électronique et au Commerce électronique dans les zones cibles du projet en cohérence avec les priorités du PNUD ;

  • Appuyer le partenaire gouvernemental dans la mise en œuvre de la Stratégie Nationale de Gouvernance électronique et/ou de Commerce électronique ;

  • Assurer la mise en œuvre et le suivi programmatique, administratif et financier, conformément au cadre de performance et de résultats du projet, aux procédures du PNUD. Ceci inclus préparation du :

    • Plan de travail annuel,

    • Plan de suivi-évaluation et du plan d’achat annuels ainsi que leur mise à jour,

    • Plans de décaissement trimestriels reflétant les besoins en trésorerie ainsi que leur mise à jour,

    • Rapports de progrès trimestriels, y inclus le reporting financier,

    • Rapports annuels et de clôture et tout autre rapport/document particulier selon les nécessités.

  • En étroite collaboration avec le chargé de suivi et évaluation du bureau, effectuer le suivi du cadre de performance et de résultats du projet sur le système de gestion intégrée ATLAS et ce conformément aux procédures du PNUD ; Ceci inclut également la gestion budgétaire des activités (Révisions budgétaires et leur documentation) ;

  • Elaborer les termes de référence des diverses expertises à mobiliser dans le cadre du projet et coordonner avec les équipes compétentes du PNUD les processus de leur contractualisation.

  • Assurer le suivi avec les partenaires techniques et effectuer la revue substantielle des livrables qui seront soumis et des produits ou résultats atteints;

  • Planifier trimestriellement les réunions du comité de pilotage "COPIL" et coordonner avec le partenaire national leur organisation et leur documentation (Procès-verbaux, minutes…) ;

  • Préparer et coordonner avec les équipes compétentes du PNUD, les processus de l’audit et/ou évaluation du projet selon les procédures du PNUD ;

  • En étroite collaboration avec le chargé de communication du bureau, assurer la communication et la valorisation des résultats du projet à travers une contribution aux moyens et supports de communication du PNUD ;

  • Mobiliser et développer les liens de partenariat avec les partenaires nationaux, les autorités locales, les institutions publiques et privées, société civile et institutions internationales afin de bien positionner le projet par rapport aux différentes interventions et contribuer à la mobilisation des ressources pour son éventuelle extension d’autres zones d’intervention;

  • Assurer le suivi du système d’archivage et de documentation, y compris sur le système de gestion intégrée ATLAS ;

  • Assurer la supervision des activités de l’équipe d’appui mise à la disposition du projet ;

  • Assurer toutes autres tâches confiées par le PNUD ou le partenaire national répondant aux exigences de mise en œuvre des activités habilitantes.

Required degree level
Master degree or equivalent
Educational additional comments

Type de qualifications : Un diplôme de maitrise dans le domaine des Technologies de l’Information et de la Communication.

Nombre d’année d’expérience

  • Une expérience professionnelle d’au moins 3 années dans les domaines de gestion des projets en rapport avec les TIC et /ou dans le domaine du développement de systèmes et/ou de solutions TIC ;

  • Expérience d’au moins 2 ans dans le domaine de la modernisation de l’administration publique ;

  • Connaissance du Système des Nations Unies et du Contexte Burundais constituerait un atout.

Langue(s) :

Ecrire et parler couramment le français.

La connaissance de l’anglais serait un atout.

Permis de conduire : Non

Capacité informatique :

  • Expérience avérée dans l’utilisation de l’outil informatique et des progiciels de bureau,

  • Expérience avérée dans le traitement de systèmes de gestion basés sur le web et les programmes avancés.

Required experience
36 Months
Language skills
  • French(Mandatory), Level - Fluent
  • English(Mandatory), Level - Working Knowledge
Area of expertise
IT architecture and IT project management, Software and applications development and analysis, Database design, administration and maintenance
Area of expertise details
  • Gestion des projets en rapport avec les TIC et /ou dans le domaine du développement de systèmes et/ou de solutions TIC ;

  • Modernisation de l’administration publique ;

Driving license
Competencies values
Accountability, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Knowledge Sharing, Planning and Organizing, Professionalism, Respect for Diversity, Technological Awareness, Working in Teams
Application procedure
* Pas encore enregistré/e dans la banque de candidats VNU ? Veuillez d’abord enregistrer votre profil sur le site https://vmam.unv.org/candidate/signup. Important : Une fois votre compte créé, veillez à compléter toutes les sections de votre profil et le soumettre. Puis, connectez-vous à ‘Ma Page’ sur https://vmam.unv.org/candidate/mypage et cliquez sur le lien ‘Recrutement spécial’. Enfin, sélectionnez l’annonce de recrutement spécial à laquelle vous souhaitez postuler. * Vous avez déjà un profil dans la banque de candidats VNU ? Veuillez d’abord mettre à jour votre profil sur le site https://vmam.unv.org/candidate/profile. Puis, connectez-vous à ‘Ma Page’ sur https://vmam.unv.org/candidate/mypage et cliquez sur le lien ‘Recrutement spécial’ pour sélectionner l’annonce de recrutement spécial à laquelle vous souhaitez postuler. Date limite pour postuler : 26- 09- 2021
Analyste aux finances (COVID19) Int. Specialist UNDP Burundi
VMAM Code
BDIR000739-10598
Open

Analyste aux finances (COVID19)

Analyste aux finances (COVID19)

International Specialist
Host entity
UNDP
Country
Burundi
Location, Country
Bujumbura (BDI)
Language skills
French
English
Expected Starting Date
Immediate
Duration
4 months
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Sous la supervision directe du Spécialiste en Finances du Programme Fonds Mondial, le/la Volontaire des Nations Unies effectuera les tâches suivantes :

  • Assurer la conformité des processus financiers, des enregistrements et rapports financiers et du suivi des audits sont conformes aux règles et à la règlementation du PNUD ;

  • Veiller au respect strict du système de contrôle interne ;

  • Participer à l’identification des processus opérationnels du projet et à l’élaboration des procédures standards de fonctionnement ;

  • Préparer les salaires mensuels de l’équipe de projet selon les règles et procédures du PNUD ;
  • Assurer le suivi et contrôle minutieux de tous les éléments du salaire ;
  • Assurer l’analyse mensuelle des comptes d’avance et la participation à la clôture annuelle des comptes ;
  • Assurer la gestion des comptes bancaires ouverts au profit des Bénéficiaires Secondaires ;
  • De façon proactive, faire des recommandations pour l’utilisation des économies ;
  • Assurer une bonne exécution de la modalité de paiement requise ;
  • Assurer une bonne gestion de risque financière ;
  • Procéder à la préparation des rapports trimestriels d’exécution financière ;
  • Assurer la revue de toutes les demandes de paiements et avances trimestrielles et procéder à leur préparation ;
  • Assurer le paiement des prises en charge des participants lors des formations organisées par les Bénéficiaires Secondaires ;
  • Participer à l’élaboration d’un registre des équipements achetés dans le cadre du Fonds Mondial ;
  • Participer à la formation des comptables des Bénéficiaires Secondaires ;
  • Participer aux formations en finance pour le personnel des opérations et du projet ;
  • Assurer la synthèse des leçons apprises et des meilleures pratiques en matière de finances ;
  • Faire des contributions de qualité dans les réseaux de connaissance et les milieux spécialisés ;

  • Assurer l’intégration transversale du genre dans la conception, le suivi et l’évaluation des projets relevant de son portefeuille ;

  • Appuyer les SR dans l’établissement des demandes de paiement y compris les documents requis ;
  • Élaborer ou mettre à jour les SOP pour la gestion financière y compris pour la gestion des assets au niveau des SR ;
  • Former les SRs à l’utilisation des SOPs ;
  • Assurer le suivi des paiements sur base des demandes de paiement pour les avances consenties aux partenaires dans le cadre de la mise en œuvre des projets et procéder à la vérification des états financiers et en particulier des pièces justificatives soumises ;
  • S’acquitter des tâches comptables diverses concernant les opérations par le suivi quotidien des bordereaux de paiement (vouchers) des projets au niveau de l’unité des Finances depuis l’initiation de la requête dans Atlas en passant par la soumission à l’approbation jusqu’au classement du voucher et des pièces justificatives ;
  • Assurer l’établissement des éléments de rapports financiers périodiques, des rapports d’étapes et des rapports de fin des échéances financières qui sont présentés aux bailleurs de fonds ;
  • S’assurer que les documents de support des paiements sont complets avant leur transmission aux Finances pour finalisation ;
  • Maintenir un système de contrôle des dépenses internes pour s`assurer que les vouchers sont correctement saisis, que les transactions sont correctement enregistrées et saisies dans ATLAS, que tous les paiements sont effectués et que les comptes bancaires des bénéficiaires sont crédités.
  • Vérifier dans Atlas l’exactitude des données bancaires du fournisseur, de la méthode de paiement, du COA et effectuer les contrôles nécessaires pour éviter une duplication dans paiements.
  • S’assurer que les conditions et les modalités de paiement soient conformes aux Purchase Orders et aux contrats pour les paiements avec PO ;
  • Initier les requetes des écritures de liquidation des avances par APJV (régularisation dans le journal comptable), assurer le nettoyage des vouchers avec exception de la réintégration afin d’éviter un impact négatif sur le dashboard ;
  • Maintenir un système de classement et d’archivage des documents er rapports financiers au sein de l’unité des Finances ;
  • Assurer toute autre tâche selon les besoins et sur demande du coordinateur de programme.

Required degree level
Bachelor degree or equivalent
Educational additional comments

- Diplôme universitaire de niveau baccalauréat/licence en Comptabilité et/ou en Finances.

Required experience
60 Months
Language skills
  • French(Mandatory), Level - Fluent
  • English(Optional), Level - Working Knowledge
Area of expertise
Finance, accounting and audit, Other finance, economics and administration related experience
Area of expertise details

Nombre d’année d’expérience :

  • Au moins 5 années d’expérience, au niveau national ou international, dans le domaine des finances, avec des responsabilités graduelles.

  • Expérience dans une organisation internationale et/ou expérience des mécanismes de gestion du système des Nations Unies constitue(nt) un avantage certain ;

  • Une connaissance de IPSAS et/ou de IFRS est souhaitable

  • Connaissance de la thématique et des outils d’analyse genre serait un plus.

Langue(s) : Excellente maitrise du français. Connaissance de l’anglais un atout.

Permis de conduire : No

Capacité informatique :

  • Expérience professionnelle avérée dans l’utilisation des ordinateurs et des logiciels de bureau (MS Word, Excel, Power point, Outlook, etc.), et une connaissance avancée des tableurs et bases de données, une expérience dans l’utilisation de sites WEB basés sur les systèmes de gestion ainsi qu’une bonne maitrise des logiciels de gestion financière, de préférence PeopleSoft;.

  • Connaissances des systèmes de gestion sur internet ;

Driving license
Competencies values
Commitment and Motivation, Commitment to Continuous Learning, Empowering Others, Ethics and Values, Integrity, Knowledge Sharing, Planning and Organizing, Professionalism, Respect for Diversity, Vision, Working in Teams
Application procedure
* Pas encore enregistré/e dans la banque de candidats VNU ? Veuillez d’abord enregistrer votre profil sur le site https://vmam.unv.org/candidate/signup. Important : Une fois votre compte créé, veillez à compléter toutes les sections de votre profil et le soumettre. Puis, connectez-vous à ‘Ma Page’ sur https://vmam.unv.org/candidate/mypage et cliquez sur le lien ‘Recrutement spécial’. Enfin, sélectionnez l’annonce de recrutement spécial à laquelle vous souhaitez postuler. * Vous avez déjà un profil dans la banque de candidats VNU ? Veuillez d’abord mettre à jour votre profil sur le site https://vmam.unv.org/candidate/profile. Puis, connectez-vous à ‘Ma Page’ sur https://vmam.unv.org/candidate/mypage et cliquez sur le lien ‘Recrutement spécial’ pour sélectionner l’annonce de recrutement spécial à laquelle vous souhaitez postuler. Date limite pour postuler : 26 - 09 - 2021
Associate Information Analyst Int. Specialist UNMISS South Sudan
VMAM Code
SSDR001555-10602
Open

Associate Information Analyst

Associate Information Analyst

International Specialist
Host entity
UNMISS
Country
South Sudan
Location, Country
Juba (SSD)
Language skills
English
Expected Starting Date
06 October 2021
Duration
until 30 June 2022 with possiblity of extension
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Under the direct supervision of Chief Joint Mission Analysis Centre, the UN Volunteer will undertake the following tasks:

  • Maintain an understanding of the political, security, social-economic, and humanitarian situation in the Mission area and in the region.
  • Identify emerging issues, trends and dynamics that may have implications on the country and ability of the Mission to fulfil its mandate.
  • Collate, analyze and synthesize information to produce accurate and timely JMAC analytical products and briefings.
  • Deliver oral briefings, present visual presentations, and provide decision making advice to diverse audiences in various forums.
  • Assist in the maintenance and coordination of JMAC tools, including “Priority Information Requirements”.
  • Foster effective working relationship within JMAC and with Mission components, UNCT, and other partners.
  • Participate in fact-finding and other missions to the field.
  • Perform other duties, as assigned.
Required degree level
Master degree or equivalent
Educational additional comments

Degree in Political science, Social Science, International Relations, Intelligence and International Security, Journalism, Humanities, Law or related fields.

Required experience
36 Months
Experience remark

Minimum three (3) years experience working with security and politically related matters.

Language skills
  • English(Mandatory), Level - Fluent
Area of expertise
Political affairs and political reporting
Area of expertise details
  • Advanced computer skills, including full proficiency in various MS Office applications (Excel, Word, Powerpoint, Power BI, etc.) are required.
  • Familiarity with mapping software (ARC GIS, etc.) is desired.
  • Excellent drafting skills, reporting, analytical and editing skills are required.
  • Good oral briefing skills are required.
  • Previous international experience in sub Saharan Africa is desirable.
Driving license
Competencies values
Accountability, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 26 September 2021