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Procurement Analyst Int. Specialist UNDP Iraq
VMAM Code
IRQR000416-10640
Open

Procurement Analyst

Procurement Analyst

International Specialist
Host entity
UNDP
Country
Iraq
Location, Country
Erbil (IRQ)
Language skills
English
Arabic
Expected Starting Date
Immediate
Duration
12 months with possiblity of extension
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Under the Guidance and Supervision of the Procurement Specialist/Team Leader the IUNV Procurement Analyst works for the successful and timely completion of procurement services for the UNDP Service Centre by undertaking the following tasks;

  1. Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

  1. Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system.
  2. Elaboration and implementation of cost saving and reduction strategies.
  3. Conceptualization, elaboration and implementation of contract strategy in the stabilization project including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment and developing mitigation strategies.
  4. Conceptualization, elaboration and implementation of strategic procurement for the office and projects including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.

  1. Ensures efficient management of procurement processes focusing on achievement of the following results:

  1. Ensure quality in the preparation of all procurement documentation including organization of RFQ, ITB, RFP and IC Notices, receipt and evaluation of quotations, bids and proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
  2. Establishment and implementation of proper monitoring system and control of procurement processes;
  3. Preparation and submissions of procurement cases to the UNDP review Committees (CAP/RACP/ACP).
  4. Management of procurement contracts and perform functions of a Buyer in Atlas.
  5. Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
  6. Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
  7. Ensures timely delivery of procurement processes for the assigned Projects, which constitute the bulk of the procurement requests.

  1. Ensures elaboration, introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

  1. Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
  2. Management of the e-procurement system in the CO.
  3. Synthesis of lessons learned and best practices in Procurement.
  4. Sound contributions to knowledge networks and communities of practice.
Required degree level
Bachelor degree or equivalent
Educational additional comments

Bachelor Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.

Required experience
24 Months
Experience remark
  • 2 years of relevant experience at the national or international level in procurement management.
  • CIPS II is compulsory and required.
  • Experience in Crisis country is a tremendous asset.
Language skills
  • English(Mandatory), Level - Fluent
  • Arabic(Optional), Level - Working Knowledge
Area of expertise
Procurement and contracting
Area of expertise details
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems.
Driving license
Competencies values
Accountability, Adaptability and Flexibility, Communication, Integrity, Planning and Organizing, Working in Teams
Application procedure
Application procedure * Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 27 September 2021
Procurement Analyst Nat. Specialist UNDP Iraq
VMAM Code
IRQR000417-10678
Open

Procurement Analyst

Procurement Analyst

National Specialist
Host entity
UNDP
Country
Iraq
Location, Country
Erbil (IRQ)
Language skills
English
Arabic
Expected Starting Date
Immediate
Duration
12 months with possiblity of extension
Application deadline
Eligibility criteria
Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.
Description of task
  1. Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system

  1. Elaboration and implementation of cost saving and reduction strategies.
  2. Conceptualization, elaboration and implementation of contract strategy in the stabilization project including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment and developing mitigation strategies.
  3. Conceptualization, elaboration and implementation of strategic procurement for the office and projects including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.
  4. 2. Ensures efficient management of procurement processes focusing on achievement of the following results:

  5. Ensure quality in the preparation of all procurement documentation including organization of RFQ, ITB, RFP and IC Notices, receipt and evaluation of quotations, bids and proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
  6. Establishment and implementation of proper monitoring system and control of procurement processes;
  7. Preparation and submissions of procurement cases to the UNDP review Committees (CAP/RACP/ACP).
  8. Management of procurement contracts and perform functions of a Buyer in Atlas.
  9. Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
  10. Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
  11. Ensures timely delivery of procurement processes for the assigned Projects, which constitute the bulk of the procurement requests.
  12. Ensures elaboration, introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

  13. Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
  14. Management of the e-procurement system in the CO.
  15. Synthesis of lessons learned and best practices in Procurement.
  16. Sound contributions to knowledge networks and communities of practice.
Required degree level
Bachelor degree or equivalent
Educational additional comments

Bachelor Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.

Required experience
24 Months
Experience remark

2 years of relevant experience at the national or international level in procurement management.

  • CIPS II is compulsory and required.
  • Experience in Crisis country is a tremendous asset.
Language skills
  • English(Mandatory), Level - Fluent
  • Arabic(Optional), Level - Working Knowledge
Area of expertise
Procurement and contracting
Area of expertise details

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems

Driving license
Competencies values
Accountability, Client Orientation, Commitment and Motivation, Communication, Integrity, Planning and Organizing, Professionalism
Application procedure
* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. This is a national UN Volunteer assignment, therefore only nationals of Iraq and legal residents in Iraq with the status of refugee or with the status of being stateless are eligible to apply. Application deadline: 29-09-2021
Procurement Associate Nat. Specialist UNDP Nigeria
VMAM Code
NGAR000182-10592
Open

Procurement Associate

Procurement Associate

National Specialist
Host entity
UNDP
Country
Nigeria
Location, Country
Abuja (NGA)
Language skills
English
Expected Starting Date
15 September 2021
Duration
12 months with possiblity of extension
Application deadline
Eligibility criteria
Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.
Description of task

As the project enters into the midterm in which huge procurements are necessary, the NCE unit would like to recruit a procurement officer to assist with the huge procurement that is being anticipated. The Procurement Officer is responsible for the procurement management of the GEF-UNDP Sound Management & Disposal of PCBs in Nigeria project being implemented by the Federal Ministry of Environment, Department of Pollution Control and Environmental Health S/he will provide support to PCB PMU in managing the procurement requirements of works, professional services, and equipments in accordance with the UNDP requirements. The Procurement Officer will work under the direct supervision of, and be accountable to the Team Leader, Nature, Climate Change and Energy Unit. The Procurement Officer will have the following responsibilities:

  • Prepare a detailed procurement plan in line with the directives of proposed and approved AWPBs, in consultation with the GEF-UNDP PCB Project Coordinator and the Nature, Climate Change & Energy Team.
  • Draft bidding documents; prepare bill of quantities and scope of work of the planned work constructions, professional services, and equipment procurements, in accordance with the UNDP requirements.
  • Assist with the preparation of request for proposals (RFP), request for quotations (RFQ), Standard Bidding Documents, minutes of bid/proposal conferences, and negotiation meetings; issuing of bidding documents, issuing of request for clarification.
  • Prepare and publish bidding announcements following the Service Center clearance.
  • Receive, open, screen, log and date stamps bid responses/quotations, mail as required and organize bids for review by the respective project expert.
  • Take part into the tender evaluation committee works, including drafting the tender selection/ evaluation forms, announcing tender results, and preparing the procurement provisions that will be included in the contracts.
  • Review periodically the implementation of the works that shall be in compliance with the procurement provisions, in close collaboration with PCB Coordinator and the Programme Manager at the country office.
  • Organize and maintain computerized records containing vendor and bid information.
  • Process requisitions into purchase orders using the UNDP Atlas platform
  • Correspond with vendors regarding prices, product availability, and delivery.
  • Respond to inquiries from PMU staff regarding requisitions, purchase orders, contracts and pricing information.
  • Take part into the provisional and final acceptance works including the preparation of the respective committees and the acceptance of the works/professional services/equipment delivered.
  • Monitor, in consultation with the Procurement Analyst at the Service Center to ensure conformity UNDP procurement rules.
  • Assist with the preparation of advertisements and procurement notices and arrange to have these published both locally and internationally.
  • Organize and coordinate bid opening and bid evaluation processes through the preparation of bid opening documents and minutes, and the preparation of evaluation reports and proposals to the CAP committee

Required degree level
Bachelor degree or equivalent
Educational additional comments

A degree in Business Administration, Management, Finance, or a relevant field is required. An advance degree would be an added advantage

Required experience
60 Months
Experience remark
  • 3-5 years of experience continuous implementation of procurement procedures with big organizations/firms.
  • Extensive knowledge of procurement & asset management processes
  • Excellent computer skills, in particular mastery of all applications of the MS Office package;
  • Excellent written communication skills; and
  • Ability to carry out tasks independently,
Language skills
  • English(Mandatory), Level - Fluent
Area of expertise
Procurement and contracting
Area of expertise details

Extensive knowledge of procurement & asset management processes

Driving license
Competencies values
Accountability, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Creativity, Integrity, Planning and Organizing, Professionalism, Self-Management, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? First register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? First update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. ! FOR National UN Volunteer assignments ONLY (remove for international assignments): ! This is a national UN Volunteer assignment, therefore only nationals of (enter the Programme Country) and legal residents in (enter the Programme Country or territory) with a residency permit, the status of refugee or with the status of being stateless are eligible to apply. Don’t forget to tick the yes box for: “I am interested in serving as a volunteer in my own country.” Application deadline: xx-xx-201x * Not yet registered in the UNV Talent Pool? First register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? First update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. ! FOR National UN Volunteer assignments ONLY (remove for international assignments): ! This is a national UN Volunteer assignment, therefore only nationals of (enter the Programme Country) and legal residents in (enter the Programme Country or territory) with a residency permit, the status of refugee or with the status of being stateless are eligible to apply. Don’t forget to tick the yes box for: “I am interested in serving as a volunteer in my own country.” Application deadline: xx-xx-201x * Not yet registered in the UNV Talent Pool? First register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? First update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. ! FOR National UN Volunteer assignments ONLY (remove for international assignments): ! This is a national UN Volunteer assignment, therefore only nationals of Nigeria and legal residents in Nigeria with a residency permit, the status of refugee or with the status of being stateless are eligible to apply. Don’t forget to tick the yes box for: “I am interested in serving as a volunteer in my own country.” Application deadline: 20-09-2021 Applications from women and people with disabilities are strongly encouraged.
Procurement & Assets Assistant Nat. Youth UNDP Solomon Islands
VMAM Code
SLBR000043-10541
Open

Procurement & Assets Assistant

Procurement & Assets Assistant

National Youth
Host entity
UNDP
Country
Solomon Islands
Location, Country
Honiara (SLB)
Language skills
English
Expected Starting Date
Immediate
Duration
6 months
Application deadline
Eligibility criteria
Candidate age: between 18 and 29 throughout the entire duration of their assignment. Applicants must be nationals of or legal residents in the country of assignment.
Description of task

Within the delegated authority and under the supervision of UNDP SECSIP Chief Technical Adviser or his/her designated mandated representative(s), the UNV Procurement & Assets Assistant will:

1. In compliance with UNDP Rules, Regulations and policies, the incumbent will be part of SECSIP Graduate Programme. For this assignment, the incumbent will be co-located at the Solomon Islands Electoral Office (SIEO). The incumbent general duties and responsibilities will include the following:

  • Assist in the identification of SIEO procurement related needs and raise awareness on procurement policies meeting international best practice standards
  • Provide a monthly report on the activities carried out in support of the mandates of SIEO contributing to UNDP SECSIP project implementation.

2. The day-to-day tasks in support of the SIEO expected to be performed under this assignment include:

  • Assist SIEO in the planning, development and execution of procurement plans in alignment with the mandate and priorities of the Solomon Islands Electoral Commission (SIEC), its Electoral Office and Solomon Island Government procurement rules and policies.
  • Contribute to the preparation, evaluation and conduct of tenders for the procurement of goods and services, including scope of work and technical specification, requests for quotes and calls for expressions of interest from vendors, pre-qualification exercises and other procurement actions to ensure Best Value for Money.
  • Regularly maintain physical and digital filing of procurement related documentation.
  • Undertake market research for the identification of potential vendors
  • Inform vendors and/or partners of the policies and procedures for the conduct of procurement actions;
  • Assist in the steps to undertake contract amendment whenever necessary and recommend actions to address non-compliance.
  • Monitor contract execution maintaining a record of previous contracts and performance assessments ;
  • Assist in the preparation and conduct of a preliminary assessment of existing asset management systems and procedures in compliance with SIG asset management policies;
  • Assist in the formulation/review of an Asset and Procurement Management Policy;
  • Create an Asset Register for the recording and continuous updating of SIEO assets;
  • Any other task as identified by the CEO in consultation with UNDP SECSIP Project Management.
Required degree level
Bachelor degree or equivalent
Educational additional comments
  • Bachelor’s degree in asset and procurement management or related area
Required experience
12 Months
Experience remark
  • Experience acquired after finalization of university studies with the Ministry of Infrastructure, public works or with Ministry of Finance or other Ministries or agencies in sectors that deal with assets and procurement or in private businesses in assets and procurement sectors will be considered an asset.
  • Experience working in the UN or other international development organization will be considered an asset
  • Good oral and written skills for drafting and reporting; ability to support document production and editing.
  • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including at grassroot level with community members, religious and youth organizations, and with public authorities; familiarity with Government assets and procurement rules will be an asset.
  • Ability to work and adapt professionally in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
  • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet.
  • Self-motivated; ability to work with tight deadlines.
  • Sound security awareness.
  • Have affinity with or interest in democratic governance, volunteerism as a mechanism for durable development, and the UN System.
Language skills
  • English(Mandatory), Level - Fluent
Area of expertise
Procurement and contracting
Area of expertise details

Knowledge of Pidgin is required

Driving license
Competencies values
Accountability, Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? First register your profile at https://vmam.unv.org/candidate/signup. Link to follow for - Registration steps Important: After creating your account, complete all sections of your profile including contact details and two references and submit it. Incomplete profiles shall not be considered. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? First update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Post is for National UN Volunteer assignments ONLY. Therefore, only nationals of above-mentioned Country and legal residents with a residency permit, the status of refugee or with the status of being stateless are eligible to apply. For further details, please click on the link below. Application deadline: 23-09-2021