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Project Assistant Nat. Specialist UNOSSC China

Project Assistant

Project Assistant

National Specialist
Host entity
Location, Country
Beijing (CHN)
Language skills
Expected Starting Date
12 months
Application deadline
Eligibility criteria
Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.
Description of task

Under the direct supervision of Project Management officer in Beijing, the Project Assistant will:

Overall targets

Support the implementation of project related operational and administrative tasks

Support the operationalization and management of sectoral clusters at South South Galaxy and shared-drive

Support partnership building and knowledge sharing

Support Assets management

Provide events organization support and other Detailed tasks

Overall tasks

Participate and support the sectoral research, project work plan formulation, and provide operational support to the implementation of specific activities including needs assessment, pilots, knowledge sharing and advocacy efforts.

Maintain effective communication with UNDP Operations Team and UN partnering agencies and facilitate engagement of key stakeholders through effective day-to-day communication and information sharing.

Consolidate, categorize and enhance the project database for the preparation of digitalization online, project related activities for instance on Microsoft Sharepoint, teams among others.

Support the compilation of usage data and traffic monitoring and reporting of the uses for the seven city clusters.

Assist the daily operation and management of online city clusters, including assist creating city partners’ South-South Galaxy accounts, facilitating online discussions, identifying and following up potential partnerships, and collecting data for M&E purpose.

Support the preparation and organization of online and offline workshops/webinars, and international conferences and events for expanding partners network and increasing project’s visibility among international developing community.

Support the drafting and preparation of high-quality reports, meeting minutes and development of knowledge products and advocacy materials as required.

Perform various procurement and operations tasks as per instructed by strictly following UNDP policy and rules, guidelines and procedures.

Maintain and update project documentation at UNOSSC sharepoint on regular basis. File and update institutional records for Project Office, including multi-stakeholders database, procurement records, financial records, human resources records, and other operational matters.

Support the implementation of project monitoring and evaluation as well as survey and data analysis.

Perform other administrative tasks as requested by Project Manager and direct supervisor.

Required degree level
Bachelor degree or equivalent
Educational additional comments

Bachelor’s Degree or above in international affairs, business administration, web and data management, economics, English, multimedia communication, social science or a similar and/or related field.

Required experience
24 Months
Experience remark

Experience in support of project implementation (financial, operational, and administrative aspects, etc.), international development, international business or a similar and/or related field required.

Experience working at the UN/UNDP in project support and operations highly desirable.

Knowledge of UNDP operational policy and rules (procurement, travel and asset management, Atlas) desired.

Experience in drafting reports, and coordinating and preparing international conferences, webinars, or events highly desirable.

Overseas work experience or work experience with an international organization highly preferred.

Knowledge of development project, South-South cooperation issues desirable.

Strong IT skills required, proficient in MS Office Suite, especially Word, Excel, PPT, Sharepoint, and Forms

Language skills
  • English(Mandatory), Level - Fluent
  • Chinese(Mandatory), Level - Fluent
Area of expertise
Development programme/project administration
Area of expertise details

Functional Competencies:

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position

Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks

Strives to keep job knowledge up-to-date through self-directed study and other means of learning

Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development

Level 1.1: Presentation of information on best practices in organizational change

Demonstrates ability to identify problems and proposes solutions

Design and Implementation of Management Systems

Level 1.1: Data gathering and implementation of management systems

Uses information/databases/other management systems

Client Orientation

Level 1.1: Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion

Organizes and prioritizes work schedule to meet client needs and deadlines

Promoting Accountability and Results-Based Management

Level 1.1: Gathering and disseminating information

Gathers and disseminates information on best practice in accountability and results-based management systems

Core Competencies:

Demonstrating/safeguarding ethics and integrity

Demonstrate corporate knowledge and sound judgment

Self-development, initiative-taking and details-oriented

Acting as a team player and facilitating team work

Facilitating and encouraging open communication in the team, communicating effectively

Managing conflict

Learning and sharing knowledge and encourage the learning of others.

Informed and transparent decision making

Driving license
Competencies values
Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Professionalism, Self-Management, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? First register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile including contact details and two references and submit it. Incomplete profiles shall not be considered. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? First update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Post is for National UN Volunteer assignments ONLY. This is a national UN Volunteer assignment. Therefore only nationals of above-mentioned Country and legal residents with a residency permit, the status of refugee or with the status of being stateless are eligible to apply. For further details, please clink on the link below. Application deadline:25-07-2021