Title
Deadline
Category Host entity Country Sort descending
Procurement Assistant Int. Specialist MINUSMA Mali
VMAM Code
MLIR001007-9389
Open

Procurement Assistant

Procurement Assistant

International Specialist
Host entity
MINUSMA
Country
Mali
Location, Country
Bamako (MLI)
Language skills
English
French
Expected Starting Date
Immediate
Duration
until 30 June 2022
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Under the direct supervision of the Procurement Officer the UN Volunteer will undertake the

following tasks:

  • Review, record and prioritize purchasing requests and obtain additional information/ documentation as required; provide assistance to requisitioners in preparing scope of work and specifications of goods and services;
  • Propose product substitutions consistent with requirements to achieve cost savings, determine the availability of funding sources;
  • Identify and recommend sources of procurement; and interview potential suppliers. Produce tender documents (e.g. Invitations to Bids, Requests for Proposals and Request for Quotation) based on the nature of the requirements and cost of procurement involved;
  • Prepare abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.;
  • Enter into negotiation of terms and conditions of orders under the guidance of Procurement Officers;
  • Obtain credit and other information on proposed suppliers;
  • Finalize purchase orders and contracts for approval of the Procurement Officer;
  • If required, in cases where the procured value is above the threshold as set in the Procurement Manual, prepare case submissions to the Contracts Committee for review and subsequent approval by the authorized official;
  • Resolve issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received;
  • Prepare and sign Return to Vendor forms for unacceptable and/or damaged goods received;
  • Maintain relevant internal databases and files;
  • Keep track of any contractual agreements, direct provisioning contracts, etc. and inform affected users of contractual rights and obligations;
  • Research, retrieve and present information from a variety of internal and external sources on sources of supply vendors by commodity, etc.;
  • Obtain specifications for new products and equipment on the market;
  • Draft a variety of correspondence;
  • Perform other related duties as assigned;
Required degree level
Bachelor degree or equivalent
Educational additional comments

Business Administration, Public Administration, Commerce, Engineering, Law, or other relevant discipline.

Required experience
36 Months
Experience remark

3 years of professional experience in procurement or contracting work in private industry, government, or international organization.

Language skills
  • English(Mandatory), Level - Fluent
  • French(Mandatory), Level - Working Knowledge
Area of expertise
Procurement and contracting
Area of expertise details

Microsoft Office, familiarization with SAP or other Enterprise Resource Management software

Driving license
Competencies values
Accountability, Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 27-07-2021
Planning Officer Int. Specialist MINUSMA Mali
VMAM Code
MLIR001008-9440
Open

Planning Officer

Planning Officer

International Specialist
Host entity
MINUSMA
Country
Mali
Location, Country
Bamako (MLI)
Language skills
English
French
Expected Starting Date
01 July 2021
Duration
until 30 June 2022
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Under the direct supervision of the Senior Mission Planning Officer and Chief of the MINUSMA Strategic Planning Unit (SPU), the UN Volunteer will undertake the following tasks:

  • Support the Senior Mission Planning Officer and the SPU in ensuring a strategic approach to the whole Mission’s activities in support of advancement of the mandate;
  • Work with the Senior Mission Planning Officer on supporting and operationalizing the drafting and adoption of the Mission strategic plan, the integrated strategic framework, action plans and other planning processes as required;
  • Provide substantive and practical support in implementing the Mission’s mandate and ensuring proper coordination within MINUSMA and with the UN Country Team, especially in regard to integrated planning processes and shared analysis;
  • Participate in various strategic planning exercises in coordination with the different Mission components and the UN Country Team;
  • Assist in coordinating activities related to planning/budgeting and in preparing related documents and reports as required, including responding to queries coming from HQ New York;
  • Develop and oversee an overall monitoring mechanism and ensure that all components of the mission are aware of their respective monitoring and evaluation duties;
  • Assist the Senior Mission Planning Officer in formulating and managing the implementation of the Mission’s programme of work, ensuring that activities are in accordance with the mandate;
  • Represent SPU internal, including in project review committees, and external meetings. Act as a resource as well as provide advice and facilitation to support planning and monitoring by the different mission components;
  • Keep the Senior Mission Planning Officer appraised on all matters requiring their direct attention, assist in formulating options as to how those matters might be handled, and ensure appropriate follow-up as directed;
  • Perform other relevant duties as required
Required degree level
Master degree or equivalent
Educational additional comments

International Relations; Political Science; Public/Business Administration; Programme Management or a related field. A first level university degree with a relevant combination of academic qualification and experience may be accepted in lieu of the advanced university degree.

Required experience
36 Months
Experience remark

At least 3 years of experience in Project/Programme Management, International Relations, Peace and Security or related matters is required. Previous experience in strategic or programme planning at an international level, interacting with teams, UN agencies, government bodies and international institutions is highly desirable. Experience in planning, budgeting, drafting reports and communication with headquarters is an asset. Knowledge of and experience in contributing to Mission Plans, Integrated Strategic Frameworks, UNDAFs and/or result-based budget frameworks is a strong asset. Experience in information management and monitoring and evaluation is an asset. Experience in UN field operations or comparable work for governments, international or regional organisations is an asset.

Language skills
  • English(Mandatory), Level - Fluent
  • French(Mandatory), Level - Working Knowledge
Area of expertise
Development programme management
Driving license
Competencies values
Adaptability and Flexibility, Commitment and Motivation, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 03-08-2021
Disarmament Demobilization Officer, Monitoring & Evaluation Int. Specialist MINUSMA Mali
VMAM Code
MLIR001009-9474
Open

Disarmament Demobilization Officer, Monitoring & Evaluation

Disarmament Demobilization Officer, Monitoring & Evaluation

International Specialist
Host entity
MINUSMA
Country
Mali
Location, Country
Bamako (MLI)
Language skills
English
French
Expected Starting Date
Immediate
Duration
until 30 June 2022
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Under the general supervision of the Chief DDR and direct supervision of Chief Reporting Unit, Staff member will be responsible to undertake the following tasks internally:

  • Serve as the focal-point in Bamako, and will handle the monitoring and evaluation of the SSR-DDR Section focusing on CVR Projects;
  • Design and implement the monitoring and evaluation of the various projects of the SSR-DDR;
  • Establish a comprehensive database on monitoring and evaluation of the CVR projects;
  • Conduct regular field visits to carry out monitoring and evaluation missions to ensure the progress of projects in those locations;
  • Ensure that training workshops on project formulation, reporting tools and monitoring and evaluation are enhance and conducted;
  • Provide comprehensive and periodic narrative reports on CVR projects to the SSR-DDR leadership;
  • Provide relevant information on lessons learned and good practices in the implementation of CVR and other projects, as well as recommendations to the SSR-DDR section management;
  • Review Community Violence Reduction (CVR) and Community Based Reinsertion (CBR) project Proposals, handling of their budgets and oversee their implementation in the regions of responsibility;
  • Serve as a focal point for all CVR projects in Gao and Mopti, ensuring that they meet the requirements of the CVR objectives;
  • Follow up at HQ level on all projects coming from Gao and Mopti ensuring that they go through the LRC (Local Reinsertion Committee), PAC (Project Appraisal Committee), ensure that recommendations are complied with, and memos are signed;
  • Participate in the preparation, organization and conduct of the PAC meetings and drafting of the minutes;
  • Follow up with MINUSMA Finance section on all payments made/tranches paid and vice versa of CVR projects;
  • Provide updates on CVR project tracking system for 2020-2021 and subsequent fiscal years projects;
  • May serve as secretary to the monthly CVR coordination meeting when necessary;
  • Assist in the organization of the life support assistance to the cantonment sites;
  • Participate in the identification and registration of combatants, weapons and munitions.
  • Contribute to the preparation of various written inputs (reports, standard operational procedures);
  • Establish and maintain key DDR contacts with the local civilian and military authorities as well as international and national organizations; e.g. civil society, UN agencies, international and local NGOs to identify micro-projects to facilitate the reinsertion of ex-combatants;
  • Perform other tasks as may be required by the SSR-DDR section.
Required degree level
Bachelor degree or equivalent
Educational additional comments

Business administration, security sector governance, management and/or administration, international relations/affairs or other related field.

Required experience
36 Months
Experience remark
  • A minimum of Three years of progressively responsible experience in the area of DDR, and project management, is required.
  • Previous experience in the development and implementation of DDR programmes in post-conflict contexts is also required.
  • Previous experience in the development and implementation of reinsertion projects is required.
  • Previous experience supporting senior coordination meetings is required.
  • Basic knowledge of relevant UN institutions, mandates, policies and guidelines is required.
  • Previous experience in UN peacekeeping missions is highly desirable.
  • Previous experience in Mali context and culture is an asset.
Language skills
  • English(Mandatory), Level - Fluent
  • French(Mandatory), Level - Fluent
Area of expertise
Disarmament, demobilization and reintegration (DDR), arms control, armed forces
Area of expertise details

Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and proficiency in word processing.

Master's degree will be an asset.

Driving license
Competencies values
Accountability, Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 27-07-2021
Reporting and Coordination Officer Int. Specialist MINUSMA Mali
VMAM Code
MLIR001025-9872
Open

Reporting and Coordination Officer

Reporting and Coordination Officer

International Specialist
Host entity
MINUSMA
Country
Mali
Location, Country
Bamako (MLI)
Language skills
English
French
Expected Starting Date
Immediate
Duration
until 30 June 2022
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Under the direct supervision of the Head of Office (in the regions) or the Deputy Chief JOC, and the overall responsibility of the Chief JOC (in Bamako), the UN Volunteer will undertake the following tasks:

  • Collect and verify all the information coming from the different sources/sections including political, civil affairs, military, police,security, rule of law, administration, logistics, DDR, mine action, electoral affairs, gender, child protection, humanitarian, development and human rights and incorporate them into daily reports and Power Point presentations that are distributed either mission-wide or strictly to Senior Mission Leadership including UN Headquarters in NY to maintain the continuous situational awareness of the Mission.
  • Monitor actions taken by intergovernmental groups, UN organizations, government and non-governmental organizations, collating and disseminating information of immediate operational interest;
  • Engage in the drafting and verification processes associated with the production of the integrated daily reports (SitReps) and adhoc Code Cables addressing current operations, as well as official e-mails;
  • Draft and release approved Flash Reports and related updates on significant developments affecting UN assets, staff or Mission mandate ;
  • Ensures the distribution of various technical reports (e.g. military, police updates, mine action, DDR, etc.) to relevant offices, sections or divisions;
  • Maintain the statistical data base of fatalities and casualties resulting from attacks or security incidents and be able respond to any queries regarding these figures
  • Visualisation of data through power point presentations or other Business tools such as the Power BI
  • Receive/collect information from the relevant UN Country Team;
  • Cultivate and maintain collaborative exchanges with Regional JOCs and JOC in Bamako ensuring to be well informed and responsive;
  • Assist, plan, coordinate and report on joint field missions and medical evacuations.
  • Support the facilitation/coordination of integrated operations of different mission’s components and other actors.
  • The Position may require week-end and overnight duty.
Required degree level
Master degree or equivalent
Educational additional comments

Political Science, International Relations, Law or related field. A first level university degree with a relevant combination of academic

Required experience
24 Months
Experience remark

A minimum of two (2) years of progressively responsible experience in field or headquarters operations; joint operations centre direct experience (UN, peacekeeping, military, foreign affairs, etc);
Experience in coordination, facilitation, advice and reporting;
Excellent knowledge and experience in Power point presentation and visualization of data Knowledge of management applications,
such as word processors, databases and presentation software as well as other electronic media;
Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System;
Sound security awareness.

Language skills
  • English(Mandatory), Level - Fluent
  • French(Mandatory), Level - Fluent
Area of expertise
Political affairs and political reporting, International law, Other rule of law or governance related experience
Area of expertise details

Experience in PowerBI would be extremely appreciated

Previous experience with SAGE is desirable

Driving license
Competencies values
Accountability, Adaptability and Flexibility, Commitment and Motivation, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 27-07-2021
UNV Fire Safety Offficer Int. Specialist MINUSMA Mali
VMAM Code
MLIR001026-9942
Open

UNV Fire Safety Offficer

UNV Fire Safety Offficer

International Specialist
Host entity
MINUSMA
Country
Mali
Location, Country
Menaka (MLI)
Language skills
English
French
Expected Starting Date
Immediate
Duration
until 30 June 2022
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Under the overall supervision of the Principal Security Advisor (PSA) and the direct supervision of the Chief Fire Safety Unit and within limits of delegated authority, the UNV Fire Safety Officer may be responsible for the following duties: (These duties are generic and may not be performed by all Fire Safety Officers):

  • Assists the PSA/CSO/FSO in the establishment and planning process of and for a structural fire service including mobile elements as required for the field mission;
  • Assists the Officer in Charge of the Fire Safety Unit in the management of all aspects or supervises a Fire Unit and/or performs Officer in Charge functions for a medium scale fire service;
  • Establishes and maintains productive liaison with authorities of host government fire, disaster relief and emergency services;
  • Ensures the establishment and effective management of a 24/7 Fire Service capable of controlling fire incidents, HAZMAT spills, vehicle accidents and other emergency situations; drafts the Fire Safety Plan and Emergency Evacuation Plan;
  • Coordinates and supervises drills and training sessions;
  • Provides supervision, monitoring and coordination in accordance with the Fire Safety Plan and Emergency Evacuation Plan;
  • Ensures the coordination of fire safety issues with facilities mission’s personnel, host country authorities and organization management;
  • Coordinates professional fire safety risk assessments and fire safety inspections; reports all shortcomings and supervises the timely rectification of such;
  • Conducts technical assessments/evaluations of Fire Detection and Alarm Systems (FDAS);
  • Drafts specifications for all equipment and devices, including FDAS and Personal Protective Equipment (PPE) such as: protective clothing, self-contained breathing apparatuses (SCBA including filling compressors and testing devices), fire extinguishers, hoses and nozzles, portable pumps, immobile and fixed pumps, rescue equipment, etc., as well as fire service vehicles and provides for the maintenance of their continuous full state of readiness;
  • Plans static installations and systems such as: FDAS standpipes, water supply, hydrant systems, extinguishing systems, spill basins, construction components (for fire partition), lightning protection, explosion proof installations, smoke extraction systems, public address systems, etc. and drafts technical specifications thereof;
  • Establishes, maintains and supervises a functional Fire Warden System;
  • Conducts fire safety awareness briefings and training for mission’s staff and other UN personnel;
  • Conducts fire prevention, suppression and rescue training for unit’s personnel as part of the Fire Safety Plan;
  • Plans and supervises facility evacuation / fire drill rehearsals at least twice a year;
  • Actively leads fire/emergency intervention activities;
  • Coordinates and conducts specialized (advanced) trainings on fire safety.
  • Responsible and Focal point of all the sectors.
  • Supervises inspection and maintenance of all systems, installations and devices within the area of responsibility.
Required degree level
Technical/Vocational diploma
Educational additional comments

A minimum of high school diploma is required

Fire truck pump operator is required

Firefighting and Rescue Academy Diploma is required

Basic First Aid/Life Support qualification is an asset

Training in basic instructional techniques is an asset

Required experience
36 Months
Experience remark

Physically fit for long firefighting operations under full Personal Protective Equipment and SCBA in harsh weather conditions.

Language skills
  • English(Mandatory), Level - Fluent
  • French(Mandatory), Level - Working Knowledge
Area of expertise
Firefighting and rescue services
Area of expertise details

Microsoft Office (Word, Excel, PPT) Intermediate

Heavy duty driving license required

Driving license
Competencies values
Adaptability and Flexibility, Commitment and Motivation, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 27-07-2021
Adminsitrative Officer Int. Specialist MINUSMA Mali
VMAM Code
MLIR000990-10102
Open

Adminsitrative Officer

Adminsitrative Officer

International Specialist
Host entity
MINUSMA
Country
Mali
Location, Country
Bamako (MLI)
Language skills
French
English
Expected Starting Date
23 July 2021
Duration
until 30 June 2022
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

Under the direct supervision of the UNV Programme Manager (PM), the duties of the Coordination Officer will include but are not limited to the following:

  • Facilitate and coordinate the integration process of MINUSMA and Agencies components of the Field Unit;
  • Provide management support to the PM and the Programme Officer;
  • Coordinate the mobilization and recruitment of volunteers in collaboration with UNV HQ and all sections of the mission; including communication and updates to UNV PM and section chiefs / hiring managers;
  • Coordinate the arrival and check-in of newly recruited UN Volunteers;
  • Coordinate the check-out and departure of outgoing UN Volunteers, and update the related online systems and tools;
  • Input relevant UN Volunteer data to ATLAS for MINUSMA, UN Agencies and national UN Volunteers as necessary;
  • Support UNV PM during the budgeting and staffing exercise for the UNV component of the mission, including communication to sections, Budget Office, UNV HQ and volunteers;
  • Coordinate and supervise payroll consolidation;
  • Ensure information flow between UNV PM and UN Volunteers regarding all activities; act as focal point for inquiries about redeployment, local working and security conditions, accommodation issues, and all matters related to the Conditions if Service;
  • Process and maintain records of re-deployment, transfers and temporary duty assignments (TDY) for all UN Volunteers;
  • Act as focal point from UNV Field Unit for the security zone warden system;
  • Oversee approval of UN Volunteer leave requests and reports; monitor attendance;
  • Ensure that monthly volunteer statistics and post data reports are sent to UNV PM and to UNV HQ;
  • Support, in coordination with the UNV PM and the UNV Programme Coordinator, the planning and preparation of UNV HQ field monitoring visits;
  • Plan and participate to field missions outside Bamako;
  • Ensure effective coordination and logistical support in collaboration with the Public Information focal point for volunteer advocacy and social activities
  • Effective and efficient support of the Country Coordinator and UN partners in advocacy and outreach campaigns, such as the International Volunteer Day (IVD), presentation of promotional information with Host Entities, local volunteer organizations, etc.;
  • Support onsite and online volunteer mobilization that increases the number of volunteers;
  • In consultation with the Online Volunteering (OV) Programme Assistant in the respective Regional Office, , act as a focal point for online volunteers and accreditation of OV service organizations, focusing on supporting host entities with developing OV opportunities through advocacy engagements and promoting the concept of OV;
  • Support the deployment and assignment management of all UN Volunteer modalities;
  • Support the recruitment of national UN Volunteers, including updating and maintaining a national UN Volunteers local candidate talent pool in coordination with the Volunteer Services Centre (VSC);
  • Maintain files of all UN Volunteers assigned to the country, ensuring that all correspondence and periodic reports are properly kept in the respective volunteer management platform, and that related matters requiring action are brought to the attention of his/her supervisor;
  • Monitor and keep records of the contractual status of all serving UN Volunteers and flag to VSC follow-up actions
  • Maintain up-to-date volunteer leave records and ensure that all UN Volunteers manage absences as per the UN Volunteer Conditions of Service;
  • Maintain up to date contact records of all serving UN Volunteers, including their recognized dependents;
  • Ensure that initial contract documents, beneficiary forms and inventories of personal effects of UN Volunteers are up-to-date, and submitted to UNV headquarters, VSC (through the respective volunteer management platform) in a timely manner, in accordance with the relevant provisions included in the UN Security Handbook as well as in the UN Volunteer Conditions of Service;
  • Assist on the logistical and travel arrangements of arriving UN Volunteers and his/her recognized dependents;
  • Facilitate government clearance and entry visas of incoming UN Volunteers and their recognized dependents;
  • Provide the necessary support to UN Volunteers upon arrival, to open bank accounts as well as to complete forms required to obtain visas, residence permits, etc.;
  • Undertake tasks for the local support of the UN Volunteers and recognized dependents in the country including in the cases of medical evacuation, security evacuations or the death of a UN Volunteer;
  • Assist UNV HQ in ensuring all conditions are met before the payment of final entitlements to UN Volunteers at the end of their assignment.

  • Any other duties as requested by the supervisor.
Required degree level
Master degree or equivalent
Educational additional comments

Social Sciences, Business Administration, human resources or related field.

Required experience
36 Months
Experience remark

3 years of progressive experience in human resources, administration and/or finance are required. Previous experience as a volunteer and/or promotion of volunteerism will be an asset.

Language skills
  • French(Mandatory), Level - Fluent
  • English(Mandatory), Level - Working Knowledge
Area of expertise
Human resources management and development, Administration and administrative assistance
Area of expertise details

Computer skills: Excellent computer literacy; including in spreadsheets and relevant office software packages. Previous
working experience en Africa is highly desired. Knowledge of the region will be a strong asset.
Solid knowledge of Atlas HR and Finance is a must.
Ability to perform duties under stress and in insecure, isolated and potentially hostile environments;
Have a valid driver’s license and proven ability to drive manual gear 4x4 vehicles;
A demonstrated ability to work effectively in a multi-cultural and dynamic environment;
Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable
development, and the UN System.

Driving license
Competencies values
Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 29-07-2021
Receiving & Inspection Assistant Int. Specialist MINUSMA Mali
VMAM Code
MLIR001002-9294
Open

Receiving & Inspection Assistant

Receiving & Inspection Assistant

International Specialist
Host entity
MINUSMA
Country
Mali
Location, Country
Bamako (MLI)
Language skills
English
Expected Starting Date
01 August 2021
Duration
until 30 June 2022
Application deadline
Eligibility criteria
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task

The work of this UNV position entails virtual/physical verification/certification of all goods received on behalf of MINUSMA done by the R&I Unit of the Centralized Warehouse Section. This includes mostly UNOE property, plant and equipment, as well as inventories type of items, but also may include others like fuel, lubricants, construction materials, commodities, etc. purchased by the United Nations or transferred from other Missions on behalf of MINUSMA. In addition, may include also conducting Board of Surveys for UN assets that have been raised for write-off.

Within the terms of the Organization’s delegated authority and under the supervision of the Chief of the Receiving & Inspection Unit of Minusma (R&I) in Bamako, Mali, the UN Volunteer will undertake the following tasks as requested:

  • Ensure that items received for cases assigned are in accordance with terms and conditions specified in the relevant Purchase Order (PO), Letter of Assistance (LOA) or Contract i.e. quantity, type, specifications, etc.;
  • Actively participate in the R&I procedures throughout the entire mission area for the delivery of rations and other assets as required;
  • Prepare reports for all R&I cases assigned following the established procedures of the unit including preparation of Physical Verifications Vouchers (PVVs), Physical/Virtual Goods Receipts (GRs), or any other;
  • Accurately input of all the related information of each assigned case into the UMOJA ECC property management software module used by MINUSMA and provision of information for any other related process or system used by the Mission as required;
  • Interact with R&I unit staff as well as with Procurement, Self-Accounting Unit (SAU), Property Control Unit (PCIU) if any, representing the best interest of the R&I unit in the best possible way;
  • Serialize and label all assets as required and in accordance with the Item Master Catalogue (IMC) and UMOJA system;
  • Ensure close coordination with Self Accounting Units, Procurement Section, and Centralized acquisition regarding new deliveries, storage, technical inspections and physical checks;
  • Submit periodic reports (i.e. weekly, monthly, etc.) reports to the Chief of the R&I Unit as requested. This may include also trip reports when on temporary duty assignment to regions (TDY) to perform work;
  • Perform of any other related tasks/duties, as assigned by the supervisor or Chief of the unit;
  • When working with (including supervising) national staff or (non-)governmental counterparts, the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training.
Required degree level
Secondary education
Educational additional comments

Logistics, Property and Inventory Management, Accounting, Business Management, Mathematics, Physical Sciences or Economics. A higher degree in any of the above is an advantage.

Required experience
36 Months
Experience remark

Minimum 3 years of working experience in Property Management related areas; previous work experience in the field with R&I is an advantage.

Language skills
  • English(Mandatory), Level - Working Knowledge
Area of expertise
Logistics and supply management, General business management
Area of expertise details

Knowledge of MS Office suite of programs (Excel, Powerpoint, Ms-Word, etc.), desirable knowledge of ERP systems like UMOJA, SAP, Oracle, etc.

Knowledge of French is desirable

Driving license
Competencies values
Accountability, Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams
Application procedure
* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.. Application deadline: 30-07-2021