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Category Host entity Country
District Supply Chain Assistant 30 September 2020 Nat. Specialist UNDP Malawi
Blantyre, Ntchisi (MWI)
12 October 2020
12 months
30 September 2020

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Within the delegated authority and under the supervision of Project Coordinator or his/her designated mandated representative(s), the UNV District Supply Chain assistant will:

  1. Provide support to the implementation of the project at the district level. More specifically, the Supply Chain Assistants (DSCA) will be involved in:

  • Implementation of all activities related to e-HIN implementation in the designated districts, in close coordination with district partners and under the supervision of national SLCOs .
  • Support the work of Cold Chain Handlers at District Vaccine Store (DVS) and cold chain points in improving timely stock entries and their online visibility, including temperature performance.
  1. Technical Assistance
  • Provide Support for the implementation of all activities pertaining to vaccine and medicine logistics and cold chain management in the district. This includes, but is not limited to:

(a) Vaccine and medicine reporting
(b) Incident generation;

(c) Participate in capacity building support to supplies officers at the district and community


(d) Support preventive maintenance of Cold Chain Equipment (CCE) according to prescribed plans

  • Provide Support in organizing review meetings of Supply and Cold Chain Handlers
    • Develop vaccine collection and distribution cycle and ensure its implementation
    • Ensure that all transactions (issue, receipt, discard, transfer etc.) of vaccines and syringes are entered in E-HIN.
    • Review the online data entry of all medicines, vaccine and syringes transactions on daily basis and ensure regular & timely updating from all supply and cold chain points
    • Regular analysis of consumption patterns, wastage rates, monthly reports etc. And provide support in taking corrective actions
    • Monitor cold chain performance through remote temperature loggers and ensure prompt response to temperature excursions at cold chain points across the district
    • Work closely with the district refrigerator mechanic to ensure timely repair of cold chain machines
    • Visit all iced-lined refrigerator points in the district and support the day to day monitoring and implementation
    • Work closely with both central and district Level Health officials;
    • Undertake field visits to monitor the implementation of the system and provide; technical inputs to address gaps and bottlenecks in the implementation of E-HIN;
    • Undertake field visits within the district;
    • Prepare periodic status reports, annual reports, case studies, etc. in a qualitative and timely manner.
  1. Capacity Building of Supply and Cold Chain Handlers:
  • Support training sessions for Supply and Cold Chain handlers, including refresher trainings and training of newly recruited staff;
  • Supportive supervision of Supply and Cold Handlers in effective vaccine logistics and cold chain management including temperature recording and handling;
  • Identify capacity-building needs on E-HIN and plan and report on capacity building activities at district level for different levels of health professionals and field-level functionaries, facilitate learning exchanges.

  1. Vaccine Temperature Management:
  • Support Temperature logger installation, this includes:
  1. Verifying master-data readiness before site installation;
  2. Signing-off post logger installation;
  3. Associating the temperature logger with CCE.
  4. Cold Chain Equipment and Temperature logger monitoring on a regular basis;
  • Ongoing maintenance of assets, this includes:
  1. Updating the configuration of temperature logger;
  2. Updating/ maintaining master-data in the eHIN web application once the logger is installed;
  3. Registering CCE, or similar assets, or temperature loggers, if they are not in the E-HIN system.
  4. Any other related tasks as may be required or assigned by the supervisor.
Technical/Vocational diploma
  • Minimum of a Technical Diploma in Pharmacy, Public Health, Hospital Management, Material Management/Supply Chain Management, or related-field from a reputed Institution
12 Months
  • Minimum one year professional working experience at the District level on implementation projects, in the health sector;
  • One to two years proven experience in the public health system and programs at district level. Experience in vaccine supply chain and cold chain, will be preferred;
  • English(Mandatory), Level - Fluent
Public health
  • Experience in managing information technology driven projects will be an asset;
  • Experience of working with the Government or other international development organizations, will be an asset.
  • Experience in the usage of computers and office software packages, experience in handling of web based management systems and social knowledge networks.

Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Integrity, Professionalism, Working in Teams

* Not yet registered in the UNV Talent Pool?
Please first register your profile at https://vmam.unv.org/candidate/signup.
Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?
Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call for to which you would like to apply.

Application deadline: 30-09-2020?