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Title
Deadline
Category Host entity Country
Procurement Officer 06 December 2020 Int. Specialist UNDP Djibouti
Open

Procurement Officer

International Specialist
UNDP
Djibouti
Djibouti (DJI)
French,English
Immediate
12 months with possibility of extension
06 December 2020

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under the direct supervision of the Operations Manager, and overall supervision of the Deputy Resident Representative, the UN Volunteer will undertake the following tasks:

Ensure elaboration and implementation of operational strategies focusing on achievement of the following:

  • Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.
  • Market research of local vendors, analyzing their capacity and ensuring that an updated, viable vendor database is routinely monitored.
  • CO Procurement business processes mapping and control of the workflows in the Procurement Unit.
  • Identification of cost saving and cost reduction strategies.
  • Implementation of a well-functioning vendor management system from market research, sourcing, pre-qualification, management of local long term agreements and management of a routinely updated vendor database.
  • Training and capacity building for all CO staff in the processing of e-procurement modalities, receiving, e-bidding mechanisms and payment of vendors as per responsibilities outlined in the internal control framework.

Procurement management

  • Ensures efficient management of procurement processes for timely and efficient delivery of the goods and services as defined in the procurement plan.
  • Ensures proper monitoring of the procurement processes to eliminate deficiencies in procurement.
  • Monitors supplier’s performance with respect to the quality and timely delivery of goods and services
  • Ensures proper tendering and bidding procedures, including submissions to the Local Contracts Committee and the Advisory Committee on Procurement, when needed.
  • Ensures the methodical keeping of files as necessary for audit purposes.
  • Promote and monitor the transparency of the procurement and contractual processes, and the use of international best practices.
  • Promote the incorporation of standard procurement forms within the unit and the use of instruments for planning and scheduling processes.

Quality Control

  • Reviews the requests for procurement, specifications, and evaluation reports, and participate in contractual negotiations when required.
  • Promotes and supervises compliance with the regulations established by the Contracts, Assets and Procurement Committee (“CAP”) and the Advisory Committee on Procurement (“ACP”) and ensures quality review of submissions for the ACP.
  • Implements recommendations from internal and external audits assuring that corrective measures are placed in practice, when necessary.

Human Resources

  • Customizes and develops procurement-related training material to contribute to capacity building of all clients.
  • Shares experience/ best practices on the procurement network.
  • UNDP Procurement Certification programme (Mandatory)

Development and Operational Effectiveness:

  • Ability to lead procurement processes using specific procurement methods (RFQ, ITB, and RFP).
  • Ability to introduce and implement strategic procurement, contract and sourcing strategy
  • Demonstrates a complete in-depth grasp of procurement rules and practices
  • Focuses on impact and result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Demonstrates strong oral and written communication skills
  • Builds strong relationships with clients and external actors
  • Remains calm, in control and good humored even under pressure
  • Demonstrates openness to change and ability to manage complexities

Corporate Competencies:

  • Demonstrates integrity by modeling the UN’s values and ethical standards
  • Promotes the vision, mission, and strategic goals of UNDP
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly without favoritism

Knowledge Management Competencies:

  • Knowledge Management and Learning
  • Promotes a knowledge sharing and learning culture in the office
  • Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies
Master degree or equivalent

Master’s Degree or equivalent in Business Administration, Law, Public Administration, Finance, Economics or related field.

60 Months
  • A minimum of 5 years of relevant experience; of which, 2 years at the international level in procurement management and 2 years in UNDP are desirable;
  • Excellent knowledge of tools, procedures and international standards for the purchase of goods and services within the context of development support programs;
  • Knowledge of UNDP administrative and financial management procedures is highly desirable;
  • Procurement certification is highly desirable;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems
  • Knowledge of PeopleSoft ERP (ATLAS) is highly desirable prerequisite
  • Fluency in written and spoken French is required and good knowledge in English. Knowledge of Arabic is desirable.
  • French(Mandatory), Level - Fluent
  • English(Optional), Level - Working Knowledge
Procurement and contracting
No

Accountability, Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Technological Awareness, Vision, Working in Teams

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 06 December 2020

Youth and Adolescent Development Officer 06 December 2020 Nat. Specialist UNICEF State of Palestine
UNICEF
State of Palestine
East Jerusalem (PSE)
English,Arabic
04 January 2021
12 months with possibility of extension
06 December 2020

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Under the direct supervision of the Adolescent Development Active Participation (ADAP) specialist (NO-3) the UNV provides professional, technical, operational and administrative assistance on rolling out and facilitating all work related to Generation Unlimited from development planning to delivery of results. This includes preparing, executing, managing and implementing a variety of technical and administrative program tasks to facilitate the Generation unlimited development and implementation as well as follow-up with UNICEF team and partners, programme progress, monitoring, evaluation, reporting and draft possible proposals for fundraising.

He/she will be responsible for the following key functions/accountabilities:

  1. Develop and operationalize a mechanism for adolescents and young people participation in decision making:

Support in developing and working with the adolescents counselling teams in SoP:

To promote adolescent’s participation and encourage the government and UN agencies to work with young people the UNV will support the coordination between young people and different UN agencies and government bodies to give young people and an active role to participate in decision making and programs related to them. The UNV will work closely with young people and partners to equip young people with the needed skills and knowledge to work actively with the policy makers and service providers.

  • Support Adolescents active participation, including in decision making. Coordinate with the UNVs supporting GenU initiative to ensure their active role in decision making at all levels of implementation and documentation.
  • Develop mechanisms for adolescent participation in planning, implementation, monitoring and evaluation of policies targeting them.
  • Document the information related to adolescents needs and services.
  • Work closely with young people to identify challenges and solutions which could help the UN agencies and government in the development of national policies and design of a national strategy to address these challenges.

2. Support in the documentation on the Generation Unlimited initiative (GenU).

  • Draft communication and information materials for CO programme advocacy to promote awareness, establish partnership/alliances and support fundraising for the Adolescent and Youth component of the country’s programme. These include Human Interest Stories, reports or factsheets and other relevant documents on UNICEF ADAP work or GenU in SoP.
  • GenU documentation and reporting; Support in data gathering and information from partners to include in the reports requested by the RO and HQ. Work closely with Regional Office (RO) colleagues to provide them with latest developments on GenU
  • Support in the coordination with all stakeholders taking part in the GenU initiative. Provide expertise and advocate for the initiative, providing information and situation of GenU at global level and in SoP.

  1. Support the implementation of GIGA initiative State of Palestine.

  • Support in the coordination and information sharing between MoE and UNICEF.
  • Support in mapping the school connectivity in SoP, by providing the information requested from the MoE to UNICEF innovation team in HQ.
  1. Technical and operational support in the development of the National Youth Volunteering Service programme.

  • Work closely with the UNVs hosted at the PMO and UNFPA, and report to the ADAP specialist on the achievements and challenges faced on the implementation of the agreed on deliverables under the work plan will be developed between the UN agencies and the PMO to support the platform.
Bachelor degree or equivalent

Bachelor's degree in Social and behavioral science, sociology, anthropology, psychology, education, communication, public relations or another relevant technical field

24 Months
  • A minimum of two years of professional experience in one or more of the following areas is required: social development programme planning, communication for development, public advocacy or another related area.
  • Relevant experience in a UN system agency or organization is considered as an asset.
  • Excellent writing, organizational and planning skills
  • English(Mandatory), Level - Fluent
  • Arabic(Mandatory), Level - Fluent
Development programme management
No

Accountability, Adaptability and Flexibility, Commitment and Motivation, Communication, Empowering Others, Planning and Organizing, Working in Teams

This is a National Specialist UN Volunteer assignment with monthly VLA payment of ILS 4724.83. Only applications from “Palestinians” living in Jerusalem and West Bank will be considered.

Application procedure:

* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup . Important: After creating your account, complete all sections of your profile and submit it. Then go to 'My Page' at https://vmam.unv.org//candidate/mypage and click on the 'Special Calls' hyperlink. Lastly, select the special call with Application Code.

* Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile . Then go to 'My Page' at https://vmam.unv.org/candidate/mypage and click on the 'Special Calls' hyperlink. Lastly, select the special call with Application Code.

Procurement Assistant 08 December 2020 Nat. Specialist WHO Thailand
WHO
Thailand
Bangkok (THA)
English,Thai
Immediate
6 months
08 December 2020

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Within the delegated authority and under the supervision of the Administrative Officer or his/her designated mandated representative(s), the UNV Procurement Assistant will:

  1. Assist in preparing Invitations to Bid (ITB), Requests for Proposals (RFP) and other bidding documents calling for the supply of goods, works and services on competitive basis ensuring full compliance of procurement activities with WHO rules, regulations, policies and strategies;
  2. Assist in managing bidding processes, bid evaluations and supplier selections;
  3. Correspond with vendors regarding prices, product availability, and delivery.
  4. Prepare purchase requisitions and contracts for the review and approval of relevant authorities, in full compliance with WHO regulations and rules;
  5. Prepare adjudication reports and documents for the Contract Review Committee (CRC)
  6. Track and update the suppliers’ database, prepare suppliers' performance evaluations, identify and take appropriate action regarding suppliers who repeatedly fail to comply with the terms and conditions of their contracts.
  7. Work closely with the WHO Global Service Center (GSC), Regional Office and HQ Procurement Teams to follow up on shipments and provide updates on delivery status or delays; resolve any outstanding issues;
  8. Provide notice of shipment to consignees; prepare claims for lost, damaged or incorrect shipments and assist in obtaining settlements as necessary; coordinate the resolution of claim issues with suppliers concerning their non-compliance with contractual terms and conditions.
  9. Provide updated information on procurement cases status to relevant colleagues.
  10. Process the purchase of a variety of commodities for the Organization; analyze purchase authorizations for adequacy of specifications and other requirements; work with domestic and international vendors to provide overall order fulfilment; negotiate and analyze costs; select or recommend sources of supply, as necessary, to ensure effective competition;
  11. Review bids or quotations; analyze them for conformity to specified requirements and for price, delivery and other considerations such as warranty, maintenance, compatibility, etc.; negotiate with suppliers and award contracts based on considerations of all factors;
  12. Review and issue purchase orders, contracts and amendments; ensure inclusion of complete and accurate specifications, terms and conditions;
  13. Prepare justification and analysis reports for procurement to be submitted to the Contract Review Committee (CRC) for approval;
  14. Contact vendors to obtain product price and availability information to facilitate identification and selection of suppliers, evaluation of specifications; provide technical advice to requisitioners regarding appropriate products, substitutes or alternatives; keep informed of new products and market conditions, etc.;
  15. Participate in the review, analysis and evaluation of procurement systems for modifications, improvements and streamlining of processes
  16. Perform any duties, as required by the functional supervisor.
Bachelor degree or equivalent

Bachelor's degree in a relevant area, such as Business Administration.

36 Months

3 years at the national level in planning, implementing and monitoring procurement services.

  • English(Mandatory), Level - Fluent
  • Thai(Mandatory), Level - Fluent
Procurement and contracting
No

Accountability, Adaptability and Flexibility, Communication, Integrity, Planning and Organizing, Working in Teams

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

This is an announcement for a national UNV assignment. Therefore, only citizens of Thailand and legal residents of Thailand with refugee or stateless status can apply for this advertisement.

Application deadline: 8-12-2020