Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under the direct supervision of the Operations Manager, and overall supervision of the Deputy Resident Representative, the UN Volunteer will undertake the following tasks:

Ensure elaboration and implementation of operational strategies focusing on achievement of the following:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.
• Market research of local vendors, analyzing their capacity and ensuring that an updated, viable vendor database is routinely monitored.
• CO Procurement business processes mapping and control of the workflows in the Procurement Unit.
• Identification of cost saving and cost reduction strategies.
• Implementation of a well-functioning vendor management system from market research, sourcing, pre-qualification, management of local long term agreements and management of a routinely updated vendor database.
• Training and capacity building for all CO staff in the processing of e-procurement modalities, receiving, e-bidding mechanisms and payment of vendors as per responsibilities outlined in the internal control framework.

Procurement management

• Ensures efficient management of procurement processes for timely and efficient delivery of the goods and services as defined in the procurement plan.
• Ensures proper monitoring of the procurement processes to eliminate deficiencies in procurement.
• Monitors supplier’s performance with respect to the quality and timely delivery of goods and services
• Ensures proper tendering and bidding procedures, including submissions to the Local Contracts Committee and the Advisory Committee on Procurement, when needed.
• Ensures the methodical keeping of files as necessary for audit purposes.
• Promote and monitor the transparency of the procurement and contractual processes, and the use of international best practices.
• Promote the incorporation of standard procurement forms within the unit and the use of instruments for planning and scheduling processes.

Quality Control

• Reviews the requests for procurement, specifications, and evaluation reports, and participate in contractual negotiations when required.
• Promotes and supervises compliance with the regulations established by the Contracts, Assets and Procurement Committee (“CAP”) and the Advisory Committee on Procurement (“ACP”) and ensures quality review of submissions for the ACP.
• Implements recommendations from internal and external audits assuring that corrective measures are placed in practice, when necessary.

Human Resources

• Customizes and develops procurement-related training material to contribute to capacity building of all clients.
• Shares experience/ best practices on the procurement network.
• UNDP Procurement Certification programme (Mandatory)

Development and Operational Effectiveness:

• Ability to lead procurement processes using specific procurement methods (RFQ, ITB, and RFP).
• Ability to introduce and implement strategic procurement, contract and sourcing strategy
• Demonstrates a complete in-depth grasp of procurement rules and practices
• Focuses on impact and result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates strong oral and written communication skills
• Builds strong relationships with clients and external actors
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities

Corporate Competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards
• Promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favoritism

Knowledge Management Competencies:

• Knowledge Management and Learning
• Promotes a knowledge sharing and learning culture in the office
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Within the delegated authority and under the supervision of the Administrative Officer or his/her designated mandated representative(s), the UNV Procurement Assistant will:

1. Assist in preparing Invitations to Bid (ITB), Requests for Proposals (RFP) and other bidding documents calling for the supply of goods, works and services on competitive basis ensuring full compliance of procurement activities with WHO rules, regulations, policies and strategies;
2. Assist in managing bidding processes, bid evaluations and supplier selections;
3. Correspond with vendors regarding prices, product availability, and delivery.
4. Prepare purchase requisitions and contracts for the review and approval of relevant authorities, in full compliance with WHO regulations and rules;
5. Prepare adjudication reports and documents for the Contract Review Committee (CRC)
6. Track and update the suppliers’ database, prepare suppliers' performance evaluations, identify and take appropriate action regarding suppliers who repeatedly fail to comply with the terms and conditions of their contracts.
7. Work closely with the WHO Global Service Center (GSC), Regional Office and HQ Procurement Teams to follow up on shipments and provide updates on delivery status or delays; resolve any outstanding issues;
8. Provide notice of shipment to consignees; prepare claims for lost, damaged or incorrect shipments and assist in obtaining settlements as necessary; coordinate the resolution of claim issues with suppliers concerning their non-compliance with contractual terms and conditions.
9. Provide updated information on procurement cases status to relevant colleagues.
10. Process the purchase of a variety of commodities for the Organization; analyze purchase authorizations for adequacy of specifications and other requirements; work with domestic and international vendors to provide overall order fulfilment; negotiate and analyze costs; select or recommend sources of supply, as necessary, to ensure effective competition;
11. Review bids or quotations; analyze them for conformity to specified requirements and for price, delivery and other considerations such as warranty, maintenance, compatibility, etc.; negotiate with suppliers and award contracts based on considerations of all factors;
12. Review and issue purchase orders, contracts and amendments; ensure inclusion of complete and accurate specifications, terms and conditions;
13. Prepare justification and analysis reports for procurement to be submitted to the Contract Review Committee (CRC) for approval;
14. Contact vendors to obtain product price and availability information to facilitate identification and selection of suppliers, evaluation of specifications; provide technical advice to requisitioners regarding appropriate products, substitutes or alternatives; keep informed of new products and market conditions, etc.;
15. Participate in the review, analysis and evaluation of procurement systems for modifications, improvements and streamlining of processes
16. Perform any duties, as required by the functional supervisor.