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UNV Regional Websites

UNV works in 150 countries and territories, deploying UN Volunteers to advance sustainable development at grassroots level. Explore our work in the different regions of the world.

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Asia and the Pacific
Asia and the Pacific
Title
Deadline
Category Host entity Country
Assistant(e) aux Achats 01 December 2020 Nat. Youth UNDP Madagascar
UNDP
Madagascar
Antananarivo (MDG)
French,English
02 November 2020
12 months with possibility of extension
01 December 2020

Candidate age: between 18 and 29 throughout the entire duration of their assignment. Applicants must be nationals of or legal residents in the country of assignment.

Sous l’autorité du chargé des opérations et la supervision directe del’Associé(e) aux Achats assure dans la transparence et l’efficacité le processus des acquisitions dans le bureau.
Il/Elle travaille en étroite collaboration le personnel des Opérations, du programme et des projets au bureau et au siège en vue de résoudre les problèmes liés aux achats et pour des échanges
d’information.
Il/Elle assure la mise en oeuvre des stratégies opérationnelle d’acuisition de biens et services en se focalisant sur les résultats suivants:
 l’organisation de processus d’achat y compris la préparation des RFQs, ITBs ou RFPs, la réception des offres, ou pro forma, leur évaluation, négocie les conditions des contrats en respect avec les règles et procédures du PNUD
 Préparer et faire publier dans la presse locale et sur le site du PNUD toutes les annonces concernant les recrutements de prestataires, fournisseurs et consultants
 la création des vendeurs dans l’Atlas
 la création des contrats et bons de commande dans Atlas

 la préparation pour la soumission à l’examen du comité de contrat et des biens (CAP) et du comité de conseil en achat (ACP)
 le développement et la mise à jour de la liste des fournisseurs, et l’évaluation/sélection
des fournisseurs
 l’archivage physique et numérique des documents d’achats
 faire le suivi des commandes en cours
 accomplir tout autre tâche en appui au procurement

Technical/Vocational diploma

Minimum BAC + 2/3 en Administration Publique, finances, gestion ou une spécialisation
en Approvisionnement ou passation des marchés

12 Months

 Au minimum Un an d’expérience dans le domaine de la passation des marché
 2 ans dans les activités des services généraux.
 Maîtrise de la communication moderne (style et format des lettres, mémorandum, fax, email, comptes-rendus et rapports

  • French(Mandatory), Level - Fluent
  • English(Optional), Level - Working Knowledge
Other premises management/maintenance, supply, or purchasing related experience

Administration Publique, finances, gestion ou une spécialisation en Approvisionnement ou passation des marchés

Capacité informatique :
 Maîtrise de l’ordinateur avec les logiciels (MS Word, PowerPoint, Excel et logiciels du
Siège).
 Connaissance prouvée des systèmes d’achat automatisés.
 Gestion de base de données (site web) aussi bien que de l’Intranet et Internet pour la
préparation ou l’exécution de rapports ou d’analyse

No

Ethics and Values, Integrity, Respect for Diversity, Vision

* Pas encore enregistré/e dans la banque de candidats VNU ?
Veuillez d’abord enregistrer votre profil sur le site https://vmam.unv.org/candidate/signup.
Important : Une fois votre compte créé, veillez à compléter toutes les sections de votre profil et le soumettre. Puis, connectez-vous à ‘Ma Page’ sur https://vmam.unv.org/candidate/mypage et cliquez sur le lien ‘Recrutement spécial’. Enfin, sélectionnez l’annonce de recrutement spécial à laquelle vous souhaitez postuler.

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Veuillez d’abord mettre à jour votre profil sur le site https://vmam.unv.org/candidate/profile. Puis, connectez-vous à ‘Ma Page’ sur https://vmam.unv.org/candidate/mypage et cliquez sur le lien ‘Recrutement spécial’ pour sélectionner l’annonce de recrutement spécial à laquelle vous souhaitez postuler.

Date limite pour postuler : 01-12-2020

Procurement Officer 06 December 2020 Int. Specialist UNDP Djibouti
Open

Procurement Officer

International Specialist
UNDP
Djibouti
Djibouti (DJI)
French,English
Immediate
12 months with possibility of extension
06 December 2020

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under the direct supervision of the Operations Manager, and overall supervision of the Deputy Resident Representative, the UN Volunteer will undertake the following tasks:

Ensure elaboration and implementation of operational strategies focusing on achievement of the following:

  • Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.
  • Market research of local vendors, analyzing their capacity and ensuring that an updated, viable vendor database is routinely monitored.
  • CO Procurement business processes mapping and control of the workflows in the Procurement Unit.
  • Identification of cost saving and cost reduction strategies.
  • Implementation of a well-functioning vendor management system from market research, sourcing, pre-qualification, management of local long term agreements and management of a routinely updated vendor database.
  • Training and capacity building for all CO staff in the processing of e-procurement modalities, receiving, e-bidding mechanisms and payment of vendors as per responsibilities outlined in the internal control framework.

Procurement management

  • Ensures efficient management of procurement processes for timely and efficient delivery of the goods and services as defined in the procurement plan.
  • Ensures proper monitoring of the procurement processes to eliminate deficiencies in procurement.
  • Monitors supplier’s performance with respect to the quality and timely delivery of goods and services
  • Ensures proper tendering and bidding procedures, including submissions to the Local Contracts Committee and the Advisory Committee on Procurement, when needed.
  • Ensures the methodical keeping of files as necessary for audit purposes.
  • Promote and monitor the transparency of the procurement and contractual processes, and the use of international best practices.
  • Promote the incorporation of standard procurement forms within the unit and the use of instruments for planning and scheduling processes.

Quality Control

  • Reviews the requests for procurement, specifications, and evaluation reports, and participate in contractual negotiations when required.
  • Promotes and supervises compliance with the regulations established by the Contracts, Assets and Procurement Committee (“CAP”) and the Advisory Committee on Procurement (“ACP”) and ensures quality review of submissions for the ACP.
  • Implements recommendations from internal and external audits assuring that corrective measures are placed in practice, when necessary.

Human Resources

  • Customizes and develops procurement-related training material to contribute to capacity building of all clients.
  • Shares experience/ best practices on the procurement network.
  • UNDP Procurement Certification programme (Mandatory)

Development and Operational Effectiveness:

  • Ability to lead procurement processes using specific procurement methods (RFQ, ITB, and RFP).
  • Ability to introduce and implement strategic procurement, contract and sourcing strategy
  • Demonstrates a complete in-depth grasp of procurement rules and practices
  • Focuses on impact and result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Demonstrates strong oral and written communication skills
  • Builds strong relationships with clients and external actors
  • Remains calm, in control and good humored even under pressure
  • Demonstrates openness to change and ability to manage complexities

Corporate Competencies:

  • Demonstrates integrity by modeling the UN’s values and ethical standards
  • Promotes the vision, mission, and strategic goals of UNDP
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly without favoritism

Knowledge Management Competencies:

  • Knowledge Management and Learning
  • Promotes a knowledge sharing and learning culture in the office
  • Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies
Master degree or equivalent

Master’s Degree or equivalent in Business Administration, Law, Public Administration, Finance, Economics or related field.

60 Months
  • A minimum of 5 years of relevant experience; of which, 2 years at the international level in procurement management and 2 years in UNDP are desirable;
  • Excellent knowledge of tools, procedures and international standards for the purchase of goods and services within the context of development support programs;
  • Knowledge of UNDP administrative and financial management procedures is highly desirable;
  • Procurement certification is highly desirable;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems
  • Knowledge of PeopleSoft ERP (ATLAS) is highly desirable prerequisite
  • Fluency in written and spoken French is required and good knowledge in English. Knowledge of Arabic is desirable.
  • French(Mandatory), Level - Fluent
  • English(Optional), Level - Working Knowledge
Procurement and contracting
No

Accountability, Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Technological Awareness, Vision, Working in Teams

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 06 December 2020

Procurement Assistant 08 December 2020 Nat. Specialist WHO Thailand
WHO
Thailand
Bangkok (THA)
English,Thai
Immediate
6 months
08 December 2020

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Within the delegated authority and under the supervision of the Administrative Officer or his/her designated mandated representative(s), the UNV Procurement Assistant will:

  1. Assist in preparing Invitations to Bid (ITB), Requests for Proposals (RFP) and other bidding documents calling for the supply of goods, works and services on competitive basis ensuring full compliance of procurement activities with WHO rules, regulations, policies and strategies;
  2. Assist in managing bidding processes, bid evaluations and supplier selections;
  3. Correspond with vendors regarding prices, product availability, and delivery.
  4. Prepare purchase requisitions and contracts for the review and approval of relevant authorities, in full compliance with WHO regulations and rules;
  5. Prepare adjudication reports and documents for the Contract Review Committee (CRC)
  6. Track and update the suppliers’ database, prepare suppliers' performance evaluations, identify and take appropriate action regarding suppliers who repeatedly fail to comply with the terms and conditions of their contracts.
  7. Work closely with the WHO Global Service Center (GSC), Regional Office and HQ Procurement Teams to follow up on shipments and provide updates on delivery status or delays; resolve any outstanding issues;
  8. Provide notice of shipment to consignees; prepare claims for lost, damaged or incorrect shipments and assist in obtaining settlements as necessary; coordinate the resolution of claim issues with suppliers concerning their non-compliance with contractual terms and conditions.
  9. Provide updated information on procurement cases status to relevant colleagues.
  10. Process the purchase of a variety of commodities for the Organization; analyze purchase authorizations for adequacy of specifications and other requirements; work with domestic and international vendors to provide overall order fulfilment; negotiate and analyze costs; select or recommend sources of supply, as necessary, to ensure effective competition;
  11. Review bids or quotations; analyze them for conformity to specified requirements and for price, delivery and other considerations such as warranty, maintenance, compatibility, etc.; negotiate with suppliers and award contracts based on considerations of all factors;
  12. Review and issue purchase orders, contracts and amendments; ensure inclusion of complete and accurate specifications, terms and conditions;
  13. Prepare justification and analysis reports for procurement to be submitted to the Contract Review Committee (CRC) for approval;
  14. Contact vendors to obtain product price and availability information to facilitate identification and selection of suppliers, evaluation of specifications; provide technical advice to requisitioners regarding appropriate products, substitutes or alternatives; keep informed of new products and market conditions, etc.;
  15. Participate in the review, analysis and evaluation of procurement systems for modifications, improvements and streamlining of processes
  16. Perform any duties, as required by the functional supervisor.
Bachelor degree or equivalent

Bachelor's degree in a relevant area, such as Business Administration.

36 Months

3 years at the national level in planning, implementing and monitoring procurement services.

  • English(Mandatory), Level - Fluent
  • Thai(Mandatory), Level - Fluent
Procurement and contracting
No

Accountability, Adaptability and Flexibility, Communication, Integrity, Planning and Organizing, Working in Teams

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

This is an announcement for a national UNV assignment. Therefore, only citizens of Thailand and legal residents of Thailand with refugee or stateless status can apply for this advertisement.

Application deadline: 8-12-2020