En

UNV Regional Websites

UNV works in 150 countries and territories, deploying UN Volunteers to advance sustainable development at grassroots level. Explore our work in the different regions of the world.

view
East and Southern Africa
East and Southern Africa
view
West and Central Africa
West and Central Africa
view
Arab States
Arab States
view
Europe and the CIS
Europe and the CIS
view
Latin America
Latin America and the Caribbean
view
Asia and the Pacific
Asia and the Pacific
Title
Deadline
Category Host entity Country
Procurement Officer 06 December 2020 Int. Specialist UNDP Djibouti
Open

Procurement Officer

International Specialist
UNDP
Djibouti
Djibouti (DJI)
French,English
Immediate
12 months with possibility of extension
06 December 2020

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under the direct supervision of the Operations Manager, and overall supervision of the Deputy Resident Representative, the UN Volunteer will undertake the following tasks:

Ensure elaboration and implementation of operational strategies focusing on achievement of the following:

  • Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.
  • Market research of local vendors, analyzing their capacity and ensuring that an updated, viable vendor database is routinely monitored.
  • CO Procurement business processes mapping and control of the workflows in the Procurement Unit.
  • Identification of cost saving and cost reduction strategies.
  • Implementation of a well-functioning vendor management system from market research, sourcing, pre-qualification, management of local long term agreements and management of a routinely updated vendor database.
  • Training and capacity building for all CO staff in the processing of e-procurement modalities, receiving, e-bidding mechanisms and payment of vendors as per responsibilities outlined in the internal control framework.

Procurement management

  • Ensures efficient management of procurement processes for timely and efficient delivery of the goods and services as defined in the procurement plan.
  • Ensures proper monitoring of the procurement processes to eliminate deficiencies in procurement.
  • Monitors supplier’s performance with respect to the quality and timely delivery of goods and services
  • Ensures proper tendering and bidding procedures, including submissions to the Local Contracts Committee and the Advisory Committee on Procurement, when needed.
  • Ensures the methodical keeping of files as necessary for audit purposes.
  • Promote and monitor the transparency of the procurement and contractual processes, and the use of international best practices.
  • Promote the incorporation of standard procurement forms within the unit and the use of instruments for planning and scheduling processes.

Quality Control

  • Reviews the requests for procurement, specifications, and evaluation reports, and participate in contractual negotiations when required.
  • Promotes and supervises compliance with the regulations established by the Contracts, Assets and Procurement Committee (“CAP”) and the Advisory Committee on Procurement (“ACP”) and ensures quality review of submissions for the ACP.
  • Implements recommendations from internal and external audits assuring that corrective measures are placed in practice, when necessary.

Human Resources

  • Customizes and develops procurement-related training material to contribute to capacity building of all clients.
  • Shares experience/ best practices on the procurement network.
  • UNDP Procurement Certification programme (Mandatory)

Development and Operational Effectiveness:

  • Ability to lead procurement processes using specific procurement methods (RFQ, ITB, and RFP).
  • Ability to introduce and implement strategic procurement, contract and sourcing strategy
  • Demonstrates a complete in-depth grasp of procurement rules and practices
  • Focuses on impact and result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Demonstrates strong oral and written communication skills
  • Builds strong relationships with clients and external actors
  • Remains calm, in control and good humored even under pressure
  • Demonstrates openness to change and ability to manage complexities

Corporate Competencies:

  • Demonstrates integrity by modeling the UN’s values and ethical standards
  • Promotes the vision, mission, and strategic goals of UNDP
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly without favoritism

Knowledge Management Competencies:

  • Knowledge Management and Learning
  • Promotes a knowledge sharing and learning culture in the office
  • Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies
Master degree or equivalent

Master’s Degree or equivalent in Business Administration, Law, Public Administration, Finance, Economics or related field.

60 Months
  • A minimum of 5 years of relevant experience; of which, 2 years at the international level in procurement management and 2 years in UNDP are desirable;
  • Excellent knowledge of tools, procedures and international standards for the purchase of goods and services within the context of development support programs;
  • Knowledge of UNDP administrative and financial management procedures is highly desirable;
  • Procurement certification is highly desirable;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems
  • Knowledge of PeopleSoft ERP (ATLAS) is highly desirable prerequisite
  • Fluency in written and spoken French is required and good knowledge in English. Knowledge of Arabic is desirable.
  • French(Mandatory), Level - Fluent
  • English(Optional), Level - Working Knowledge
Procurement and contracting
No

Accountability, Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Technological Awareness, Vision, Working in Teams

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 06 December 2020

Procurement Assistant 08 December 2020 Nat. Specialist WHO Thailand
WHO
Thailand
Bangkok (THA)
English,Thai
Immediate
6 months
08 December 2020

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Within the delegated authority and under the supervision of the Administrative Officer or his/her designated mandated representative(s), the UNV Procurement Assistant will:

  1. Assist in preparing Invitations to Bid (ITB), Requests for Proposals (RFP) and other bidding documents calling for the supply of goods, works and services on competitive basis ensuring full compliance of procurement activities with WHO rules, regulations, policies and strategies;
  2. Assist in managing bidding processes, bid evaluations and supplier selections;
  3. Correspond with vendors regarding prices, product availability, and delivery.
  4. Prepare purchase requisitions and contracts for the review and approval of relevant authorities, in full compliance with WHO regulations and rules;
  5. Prepare adjudication reports and documents for the Contract Review Committee (CRC)
  6. Track and update the suppliers’ database, prepare suppliers' performance evaluations, identify and take appropriate action regarding suppliers who repeatedly fail to comply with the terms and conditions of their contracts.
  7. Work closely with the WHO Global Service Center (GSC), Regional Office and HQ Procurement Teams to follow up on shipments and provide updates on delivery status or delays; resolve any outstanding issues;
  8. Provide notice of shipment to consignees; prepare claims for lost, damaged or incorrect shipments and assist in obtaining settlements as necessary; coordinate the resolution of claim issues with suppliers concerning their non-compliance with contractual terms and conditions.
  9. Provide updated information on procurement cases status to relevant colleagues.
  10. Process the purchase of a variety of commodities for the Organization; analyze purchase authorizations for adequacy of specifications and other requirements; work with domestic and international vendors to provide overall order fulfilment; negotiate and analyze costs; select or recommend sources of supply, as necessary, to ensure effective competition;
  11. Review bids or quotations; analyze them for conformity to specified requirements and for price, delivery and other considerations such as warranty, maintenance, compatibility, etc.; negotiate with suppliers and award contracts based on considerations of all factors;
  12. Review and issue purchase orders, contracts and amendments; ensure inclusion of complete and accurate specifications, terms and conditions;
  13. Prepare justification and analysis reports for procurement to be submitted to the Contract Review Committee (CRC) for approval;
  14. Contact vendors to obtain product price and availability information to facilitate identification and selection of suppliers, evaluation of specifications; provide technical advice to requisitioners regarding appropriate products, substitutes or alternatives; keep informed of new products and market conditions, etc.;
  15. Participate in the review, analysis and evaluation of procurement systems for modifications, improvements and streamlining of processes
  16. Perform any duties, as required by the functional supervisor.
Bachelor degree or equivalent

Bachelor's degree in a relevant area, such as Business Administration.

36 Months

3 years at the national level in planning, implementing and monitoring procurement services.

  • English(Mandatory), Level - Fluent
  • Thai(Mandatory), Level - Fluent
Procurement and contracting
No

Accountability, Adaptability and Flexibility, Communication, Integrity, Planning and Organizing, Working in Teams

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

This is an announcement for a national UNV assignment. Therefore, only citizens of Thailand and legal residents of Thailand with refugee or stateless status can apply for this advertisement.

Application deadline: 8-12-2020

Public Information Officer 08 December 2020 Int. Specialist UNMIK Kosovo (UNSC 1244)
Open

Public Information Officer

International Specialist
UNMIK
Kosovo (UNSC 1244)
Pristina (KOS)
English,Albanian,Serbian
Immediate
until 30 June 2021 with possibility of extension
08 December 2020

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under the direct supervision of the Head of UNMIK Office of Strategic Communications and Public Affairs (OSCPA), the UN Volunteer undertakes the following tasks:

  • Drafts engaging human interest stories, features and multimedia scripts about the mission and its implementing partners’ activities and their impact, for dissemination on the mission public platforms (e.g. mission website and social media platforms);
  • Drafts complex and politically sensitive material such as press releases, if-asked lines, press packs, messages, talking points, and responses to media enquiries;
  • Proofreads and copyedits drafts prepared by other officers;
  • Plays a leading role in implementing the digital communications strategy of the office; keeping the mission website and social media platforms updated on a regular basis; provides support to other offices to keep information about their office and activities up-to-date on the mission digital platforms;
  • Assists the section chief in planning, coordinating and overseeing the production of a range of multi-media content (ex. photo stories and videos) in promoting issues in support of the mission’s mandate and its communications strategy;
  • Assists the section chief in designing and implementing public information campaigns, outreach events and programmatic activities in support of the mission mandate;
  • Contributes to internal communications of the mission and the office administrative tasks (ex. Drafting staff broadcasts, memos and reports);
  • Assists the section chief in designing and implementing programmatic activities (ex. drafting project proposals; liaising with implementing partners);
  • Represents the head of the office in meetings and events if and when required;
Bachelor degree or equivalent

Bachelor’s in Journalism, Communications, Public Relations or related field.

  • This job requires excellent storytelling and writing skills and practical knowledge of news writing conventions, including but not limited to ability to draft human-interest stories and edit/proofread and summarise English documents.
  • This job requires knowledge of media relations, international relations and public information and public interest communications in the context of international organisations
36 Months

At least three years of experience in Communications, Journalism, Public Relations or related field.

Minimum two years of international and/or media/communications experience.

  • English(Mandatory), Level - Fluent
  • Albanian(Optional), Level - Working Knowledge
  • Serbian(Optional), Level - Working Knowledge
Journalism, mass media and broadcasting
  • Excellent storytelling, writing, proofreading and copyediting skills as well as practical knowledge of news writing conventions are required;
  • Social media management skills, including ability to tailor language and content for social media platforms are required;
  • Basic knowledge of working with Microsoft Office such as Word, Excel and Outlook are required;
  • Knowledge of public information and strategic communications in the context of international relations, especially in the context of the UN is desirable;
  • Videography, filming, picture editing, photography and/or graphic design skills are not required but would be an advantage.
Yes

Accountability, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 08 December 2020