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Title
Deadline
Category Host entity Country
Asistente Administrativa/o 07 December 2020 Nat. Specialist UNWomen Bolivia
UNWomen
Bolivia
La Paz (BOL)
Spanish
Immediate
12 months
07 December 2020

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Bajo la supervisión directa de la Asociada de Programa y Finanzas de ONU MUJERES, la voluntaria o voluntario tendrá las siguientes funciones y responsabilidades:

  1. Velar por el cumplimiento de los procedimientos y normas establecidas en los manuales de UN WOMEN, sobre temas administrativos:

  1. Elaborar y generar reportes e información financiera y otra información contable solicitada de manera oportuna y con datos confiables.

  1. Revisarla pertinencia del gasto en relación con la matriz de planificación y verificar la ejecución conforme a normas y procedimientos de UN WOMEN, (en caso de fondos en avance y/o anticipo de fondos).

  1. Asegurar que todos los pagos procesados cuenten con la documentación suficiente de respaldo, facturas, cotizaciones, contratos, , aprobaciones y cualquier otro requerimiento que mande la norma que rige UN Women.

  1. Dar seguimiento que los gastos efectuados en ningún momento excedan los presupuesto aprobados y el efectivo autorizado en cada presupuesto del proyecto y presupuesto Institucional.

  1. Colaborar en la elaboración, seguimiento y control de inventarios con la información actualizada y reportada trimestral, semestral y anualmente.

  1. Verificar que toda la documentación cursada en las solicitudes de pago sea original y contenga toda la información requerida para el pago.

garantizar que toda la documentación y aprobaciones para las misiones estén actualizadas y respondan a la normativa para solicitud de tickets aéreos y cálculo de viáticos.

  1. Manejar el sistema Atlas, e-requesition, vouchers, generación de reportes y revisiones presupuestarias.

  1. Apoyar en la elaboración de de informes financieros, revisiones de presupuesto y seguimiento por donante.

  1. Colaborar en la mantención de los archivos administrativos, con toda la documentación justificativa de compras y pagos efectuados y copias de la documentación de respaldo de las solicitudes de pago (físico y digital)
  1. Comprobar la asignación presupuestaria para los procesos de adquisición de bienes y/o servicios de acuerdo con el plan de compras, dando las alertas necesarias.
  1. Colaborar en la gestión de los procesos de contratación de RRHH: Apoyo en el control y seguimiento plazos de contratos, vacaciones, licencias de personal, ARC y otros de recursos humanos.
  1. Control y seguimiento de almacén material de escritorio

  1. Apoyar en el control y administración de activos fijos
  1. Apoyar en recabar la información necesaria para la creación de Vendors
  2. Apoyar la gestión administrativa y logística para el correcto funcionamiento de la Oficina y para la realización de talleres, misiones, eventos u otros a desarrollarse en la oficina para el cumplimiento de su mandato
  3. Apoyar en regularizar las observaciones contenidas en los informes de auditoría.
  1. Contribuir en la generación de otra información que sea requerida por Asociada/o de Programas y Finanzas en el marco de sus funciones.
Bachelor degree or equivalent

Estudios a nivel licenciatura en ciencias económicas, financieras, administrativas, ingeniería comercial u otros relacionados o ciencias puras.

-Diplomado o especialidad en gestión de proyectos u otros relacionados. (Deseable)

36 Months

Experiencia general:

Experiencia profesional mínima de 3 años en el Área

Experiencia específica:

Experiencia mínima de 2 años en el área de administración y finanzas

  • Spanish(Mandatory), Level - Working Knowledge
Development programme/project administration

Conocimientos Específicos:

Plataforma Office (nivel intermedio)

Deseable conocimientos y manejo de ERP (Atlas, Peoplesoft, SAP, u otros)

Deseable experiencia dentro de agencias de cooperación internacional, ONG’s, NNUU, etc.

Competencias Corporativas:

  • Demuestra integridad a partir de desplegar en la práctica los valores y estándares éticos de las Naciones Unidas.

  • Demuestra capacidad de promover redes de apoyo y derivación.

  • Integridad personal a partir de desplegar en la práctica los valores de: integridad, respeto, honestidad, iniciativa propia, compromiso social.

  • Profesionalismo y confidencialidad.

  • Muestra y tiene interés en desarrollar las habilidades para la comunicación asertiva, y el manejo colaborativo y positivo de las relaciones humanas.

  • Tiene interés en la problemática social, económica y política del ámbito local donde se desenvuelve.

  • Solidaridad en situaciones y problemas colectivos, así como manifestar una madurez emocional.

  • Capacidad de desarrollar responder y solucionar efectivamente aspectos jurídico-legales para promover avance en procesos jurídicos.

  • Capacidad de relacionarse empáticamente y con sensibilidad social con las personas familiares de víctimas de feminicidio.

  • Capacidad de demostrar los más altos estándares éticos en su trabajo diario.

  • Alta sensibilidad y adaptabilidad sin prejuicios personales a temas interculturales, de género, religión, nacionalidad, opciones políticas y edad.

  • Habilidad para trabajar bajo estrés, saber establecer prioridades y manejar múltiples tareas/proyectos dentro de plazos ajustados.

  • Habilidades organizacionales efectivas y capacidad de manejar un volumen de trabajo alto de una forma eficiente y oportuna.

  • Actitud proactiva, creativa y dinámica hacia el trabajo.

  • Afinidad por un estilo de trabajo participativo y de equipo

  • Competencias Funcionales:

    • Gestión por resultados.

    • Capacidad de planificación y organización.

    • Capacidad para elaborar agendas de trabajo interinstitucional.

    ·

    Capacidad para expresar ideas de manera clara y concreta.

    • Iniciativa para alcanzar las metas propuestas, acatando el tiempo y presupuesto establecido.

    • Capacidad de trabajo en equipo y bajo presión.

    Habilidades interpersonales:

    • Excelente trato y vocación de servicio hacia personas en situación de vulnerabilidad.

    • Trato respetuoso, amable y con escucha activa.

    • Excelentes habilidades de comunicación, orales y escritas.

    • Habilidad para participar en reuniones internas y externas relacionadas con la temática.

    • Promover un ambiente de aprendizaje facilitando el desarrollo individual y de equipo.

    • Espíritu creativo, dinámico, no confrontacional y con capacidad de trabajo en equipo
    • Iniciativa y creatividad.

    • Alto grado de responsabilidad.

    • Vocación de servicio.

No

Accountability, Adaptability and Flexibility, Building Trust, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Empowering Others, Ethics and Values, Integrity, Judgement and Decision-making, Knowledge Sharing, Leadership, Managing Performance, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Technological Awareness, Vision, Working in Teams

Procedimiento para la aplicación

¿Aún no se ha registrado en la reserva de candidatos de VNU? Por favor, primero registre su perfil en https://vmam.unv.org/candidate/signup. Importante: Después de crear su cuenta, complete todas las secciones de su perfil y envíelo. Luego diríjase a “Mi Página” a través del siguiente enlace https://vmam.unv.org/candidate/mypage y seleccione la opción de “reclutamiento especial”. Finalmente seleccione el reclutamiento especial al cual usted desea aplicar.

¿Ya se encuentra registrada/o en la reserva de candidatos de VNU? Por favor, primero actualice su perfil en https://vmam.unv.org/candidate/profile. Luego diríjase a “Mi Página” a través del siguiente enlace https://vmam.unv.org/candidate/mypage y seleccione la opción de “reclutamiento especial”. Finalmente seleccione el reclutamiento especial al cual usted desea aplicar.

Fecha límite para postularse: Lunes 7 diciembre 2020 a las 18:00 Hora de Bolivia

Youth entrepreneurship project officer 10 December 2020 Int. Specialist UNDP Mali
UNDP
Mali
Bamako (MLI)
French,English
Immediate
12 months
10 December 2020

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Within the delegated authority and under the supervision of Deputy Resident Representative / Programme or his/her designated mandated representative(s), the UN Volunteer project officer will:

  • Coordinate all activities related to the UNDP-TEF entrepreneurship programme in Mali;
  • Contribute to the mobilization of youth networks, national stakeholders, civil society actors, UN agencies, financial and technical partners, and the private sector in order to identify beneficiaries, small enterprises, etc.
  • Contribute to the analysis and validation of appropriate monitoring and evaluation tools and ensure their consistency with the program results framework and the partnership agreement between UNDP and TEF;
  • Ensure that the UNDP-TEF program is articulated with other ongoing youth initiatives in Mali, including with YouthConnekt.
  • Ensure the design of a management arrangement framework (Task Force within UNDP, Technical Monitoring Committee, Steering Committee) with the national party, youth networks, the private sector, and relevant partners.
  • Monitor the budget delivery against agreed activities and timelines.
  • Ensure adequate and comprehensive delivery of the Training of trainers activity
  • Support the formulation of a strategy for mobilizing additional resources to ensure the sustainability of the program at the national level and scale up at the regional level;
  • Develop tools for the program monitoring and evaluation plan;
  • Ensure the quality control of the program, in line with the national priorities in Mali and with the United Nations strategic frameworks.
  • Ensure the quality control of data relating to the entrepreneurship program collected in the field before their compilation;
  • Ensure the effective management of the program in Atlas (budget delivery, financial reports, quality assurance etc.);
  • Prepare and submit periodic reports (quarterly, annual) in accordance with the agreement established between UNDP and TEF;
  • Define the risks and assumptions linked to the program and implement measures to mitigate the risks identified.
  • Ensure the implementation of the program monitoring plan to support 100 participants chosen according to pre-defined criteria of representativeness and diversity, and document their results during and after the implementation of the program.
  • Establish statistics and set up a database for young people benefiting from training and / or financial support from the program;
  • Contribute to the dissemination of results, including good practices, in collaboration with the Office's Communication Unit;
Master degree or equivalent
36 Months

At least 3 years of professional work experience at the national and/or international level in project management, youth empowerment, social cohesion, community engagement, or other relevant programmes; experience with UNDP is an asset, as is experience working in the UN or other international development organization;

  • Excellent oral and written skills; excellent drafting, formulation, reporting skills;
  • Accuracy and professionalism in document production and editing;
  • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
  • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
  • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
  • Sound security awareness;
  • Have affinity with or interest in youth empowerment, volunteerism as a mechanism for durable development, and the UN System.
  • French(Mandatory), Level - Fluent
  • English(Mandatory), Level - Working Knowledge
Development programme/project administration
No

Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 10-02-2020

Programme Support Assistant 20 December 2020 Int. Specialist UNDP United States of America
Open

Programme Support Assistant

International Specialist
UNDP
United States of America
New York (USA)
English
Immediate
6 months
20 December 2020

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

The Programme Support Volunteer will:

  • Process and support operations and travel logistics for the CSMT
  • Coordinate, host, and manage the day-to-day organization of the UNDP Webinar series
  • Provide administrative support to CSMT

Process and support operations and travel logistics for the CSMT

  • Manage virtual or in-person (when relevant) logistics for set-up, execution of events and meetings for the CSMT
  • Liase closely with a UNDP-contracted travel agent and follow-up to ensure that all funded participants receive airfare and DSA, and required visas, well in advance of meeting/mission dates; coordinate and facilitate changes and/or emergency provisions between the traveler and travel agent;
  • Process travel claims (F10/ER) of all above-mentioned UNDP and non-UNDP travelers;
  • Follow-up with HQ operations and travel support units to ensure that approvals of all related requisitions, POs and vouchers from HQ, RH and Country Offices are issued in a timely basis,
  • Maintain an updated and shareable mission plan in the relevant corporate format
  • Maintain an updated Travel Finances Tracking table
  • Provide other Operations support as needed

Coordinate, host, and manage the day-to-day organization of the UNDP Webinar series

  • Identify future webinar topics
  • Facilitate communications between all webinar guests and moderators through Email and Microsoft Teams
  • Manage the webinar calendar
  • Organize and run all webinar prep calls
  • Assist all webinar guests with any and all questions they have
  • Act as host for each webinar on Zoom
  • Run all presentations and visuals when applicable
  • Facilitate the Zoom chat box during the webinar
  • Manage all audio/visual settings during the webinar
  • Record each webinar
  • Prepare weekly and individual banners
  • Create calendar invitations
  • Design and send all promotional Mailchimp emails
  • Publish banners and announcements on Microsoft Teams
  • Upload videos to all libraries in a timely manner after each webinar
  • Publish the recording, the ppt and other resources on Microsoft Teams
  • Prepare the Q&A from the chatbot to be shared with the presenters
  • Write thank you email to all presenters
  • Aid in the evolution of the UNDP COVID-19 Webinar as it becomes a permanent knowledge-sharing tool within the UNDP; Work with the Head of CSMT to strategize and implement new aspects of the webinar as it evolves into a new form within the Communities of Practice within UNDP

Provide administrative support to CSMT

  • Liaise with the ICT for email creation requests (follow-up, troubleshooting, etc)
  • Produce and distribute NTFs, memos, minutes of meetings related to procurement process or any other related processes;
  • Coordinate the participants lists for trainings and workshops organized by the SURGE Academy: send registration form, follow up for submission of documents registration, draft Invitation Letters and Release Agreements for SURGE advisors, follow up the signature process, etc
  • Electronically file all relevant documents in Sharepoint/MS Teams libraries
  • Set up meetings and calendar invites for the CSMT
  • Support the internal communication in the team and prepare minutes of the meeting and share with the team
Bachelor degree or equivalent

Education -: At least bachelor’s degree in communications, journalism, media, public policy, business or another relevant field, required.

24 Months

REQUIRED:

  • 2 years of administrative and operational management experience
  • Demonstrated client-facing roles and strong communication skills (required)
  • Experience in digital communications; (required)
  • Expertise in leveraging internal communication tools to promote events and build brands
  • Demonstrated experience in using the MS Office 365 Suite

DESIRABLES:

Experience facilitating Zoom Webinars

Understanding of crisis response, the humanitarian system and development

Demonstrated experience in developing, producing, and editing videos, infographics, infomercials, interviews, and other similar communications products.

Networking and partnership development skills

  • English(Mandatory), Level - Fluent
Administration and administrative assistance
  • 2 years of administrative and operational management experience
  • Demonstrated client-facing roles and strong communication skills (required)
  • Experience in digital communications; (required)
  • Expertise in leveraging internal communication tools to promote events and build brands
  • Demonstrated experience in using the MS Office 365 Suite
No

Communication, Ethics and Values, Integrity, Knowledge Sharing, Professionalism, Respect for Diversity, Self-Management, Working in Teams

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 20 December 2020

Administrative Officer 16 December 2020 Int. Specialist UNMISS South Sudan
Open

Administrative Officer

International Specialist
UNMISS
South Sudan
Torit (SSD)
English
Immediate
until 30 June 2021
16 December 2020

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under the direct supervision of the Field Administrative Officer, Reporting directly the day-to-day management of a UN base and provision of support to Mission Support Department (MSD) clients, The UN Volunteer will undertake the following tasks:

  • Work closely with clients, identification and implementation of improvements to services and maintenance at the Field Office, under the leadership of the Field Administrative Officer;
  • Support the execution of all administration activities such as daily attendances in the Field Office and monitoring attendance for both International Volounteers and National individual contractors;
  • Generate and reviewing monthly reports for Field Administrative Officer;
  • Provide advise to staff members on Multiple Entry Visas to UNMISS;
  • Draft memorandums and other correspondences for the Field Administrative Officer;
  • Follow up on and taking minutes/note for various meetings held by the Field Administrative Officer and Unit heads;
  • Monitor the usage of petty cash;
  • Request for repleshiment when required and follow up with Finance Juba on issuance;
  • Send Petty Cash monthly report to Finance Section Juba HQ;
  • Assist in the keeping of accurate accounts concerning cash transactions;
  • Sell coupons for use on the UN shuttle bus to National staff, IC’s, Contractors and Contracted personnel;
  • Coordinate activities of Welfare in Torit field office include financial management and reporting;
  • Coordinate welfare cafeteria, staff food orders and collect payments to be made to ESKO;
  • Manage the accommodation list prepared according the seniority of the arrival;
  • Prepare the interview schedule; ensuring that recruitments are carried out in accordance with the overall recruitment plan, incorporate gender perspectives; participate in interview panels and complete interview reports for local recruitment;
  • Initiate contact with job applicants and provide guidance and feedback to internal and external candidates on matters related to the recruitment process and employment with UNMISS;
  • Prepare progress and statistical analysis reports on recruitment activities and track progress to ensure that staffing metrics are met;
  • Provide guidance to staff with respect to administrative and Logistical procedures, processes and practices;
  • Prepare training activities for subordinates to improve their technical awareness and competencies;
  • Competence in Umoja and creating shopping cart for national individual contractors (IC’s);
  • Raise service entry sheets (SES) for all national invidiual contractors for all Mission Support Department (MSD) in the field office sections such as Transport, Supply Chain and Engineering;
  • Process monthly Payroll Drop off for all International and National staff in the Field Office;
  • Coordinate with Human Resources Section at HQ Juba concerining Purchase Orders for National Individual Contractors (IC’s);
  • Facilitate with reporting for the Field Administrative Officer and HQ Finance Officer, tracking and implementing financial transactions such as payment of salaries, vendors, individual contractors, etc;
  • Provide support, as focal point, for asset verification activity of the Property Control and Inventory Unit (PCIU).

Bachelor degree or equivalent

Administration & Human Resources

36 Months
  • At least 3 years of progressively responsible experience in administration, management, human resources or related fields;
  • Experience in a multi-national organisational environment is desirable.
  • English(Mandatory), Level - Fluent
Administration and administrative assistance
  • Prior experience in administrative and logistics related activities in peacekeeping or other field operations is desirable;
  • Broad knowledge and several years’ experience in administration and logistics;
  • Solid knowledge of office procedures;
  • Strong organization skills with a problem-solving attitude;
  • Excellent written and verbal communication skills;
  • Attention to detail;
  • Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc.);
  • Knowledge of UN IT applications and software desirable;
  • Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System;
  • Proven work experience as an Administrative Officer, Administrator or similar role;
  • Has a sound security awareness.
Yes

Accountability, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 16-12-2020

Administrative Officer 08 December 2020 Int. Specialist MINUSMA Mali
Open

Administrative Officer

International Specialist
MINUSMA
Mali
Gao (MLI)
English
15 February 2021
until 30 June 2021
08 December 2020

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under the delegated authority of the Regional Senior Administrative Officer, the UN Volunteer will undertake the following tasks:

  • Support the Regional Senior Administrative Officer (RSAO) in liaising with the different teams in Gao, including the MSD sections, the programmatic pillars, the UNPOL representative, the military leadership and contractors as well as the Headquarters in Bamako. Attend meetings on behalf of the RSAO when necessary;
  • Support the planning, organization and management by the Joint Mission Support Center (JMSC) of the logistics of representational and official visits in Gao comprising national and multinational UN and outside commissions, organizations etc, acting as coordinator of the different pillars (Aviation, FMU, Security, Transport, Welfare, Supply, JMSC, MOVCON, etc);
  • Support the planning, organization and oversight of Staff Welfare activities by the Gao Welfare & Recreation Committee (WRC) and the Gao Welfare Unit;
  • Assist in the creation and/or updating of standard operating procedures (SOPs), guidelines, reports and a wide range of correspondence on administrative issues for the mission in Gao. Take and produce minutes of meetings and coordinate the use of English/French translation and interpretation services, as and when required;
  • Schedule meetings and conferences; organize appointments, video teleconferences and town hall styled meetings;
  • Produce and disseminate correspondence memos, circulars/broadcasts, letters, faxes and emails;
  • Draft reports, prepare presentations and/or talking points for the RSAO as and when required, analyse mission and sector operational information and data received and assist the regular distribution of information;
  • Keeping the RSAO informed of matters requiring his attention;
  • Manage the contact database for the office and update records regularly;
  • Develop appropriate filing systems for the office and maintain the records regularly;
  • Arrange travel, movement of personnel processes, keep attendance and schedule leave of staff members. Manage sick and emergency leave requests for staff members;
  • Perform any other office administration tasks and related activity, as deemed appropriate by the Regional Senior Administrative Officer.
Technical/Vocational diploma

Business or Public Administration, Management, International Relations, Logistics or related fields.

36 Months

At least 3 years of progressively responsible experience in delivering administrative, operational planning and/or logistics services; developing standard operating procedures, drafting reports, correspondence and providing client support. Good

inter-personal and presentation skills. Experience in UN field operations would be an asset but is not a requirement.

  • English(Mandatory), Level - Fluent
Administration and administrative assistance

Working knowledge of French highly desirable.

Working computer skills, including full proficiency in various MS Office applications (Excel, Word, Power Point, etc.) and other IT applications and office technology equipment. Ability to generate ad hoc electronic documents, spreadsheets, and databases.

Yes

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 08-12-2020