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UNV Regional Websites

UNV works in 150 countries and territories, deploying UN Volunteers to advance sustainable development at grassroots level. Explore our work in the different regions of the world.

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East and Southern Africa
East and Southern Africa
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West and Central Africa
West and Central Africa
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Arab States
Arab States
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Europe and the CIS
Europe and the CIS
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Latin America
Latin America and the Caribbean
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Asia and the Pacific
Asia and the Pacific
Title
Deadline
Category Host entity Country
Statistical Support Officer 08 December 2020 Int. Youth ESCAP Thailand
ESCAP
Thailand
Bangkok (THA)
English
Immediate
6 months with possibility of extension
08 December 2020

Candidate age: between 18 and 29 throughout the entire duration of their assignment. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Within the delegated authority and under the supervision of the Chief of the Population and Social Section or his/her designated mandated representative(s), the UN Volunteer Statistical Support Officer will:

  • Assist with the implementation of the Get Every One in the Picture programme activities, in particular as it related to technical assistance to countries and preparations for the Second Ministerial Conference on CRVS in Asia and the Pacific
  • Support the project staff with review of analysis of CRVS processes in selected member countries
  • Assist national CRVS stakeholders to improve their production of vital statistics
  • Coordinate events, including webinars, meetings, and other project activities;
  • Facilitate professional, clear and timely communication with partners and stakeholders, as required to ensure seamless implementation of activities and events planning tasks and activities.
  • Assist in the creation of knowledge products that detail lessons learnt and best practices in civil registration and vital statistics in the region.
  • Participate in meetings of the Regional Steering Group on CRVS and the regional CRVS Partnership and assist with writing meeting minutes;
Master degree or equivalent

Advanced higher degree (Master’s or equivalent) in a relevant area, e.g. Statistics, Demography or Sociology or a related area; a first-level university degree or equivalent in combination with relevant training and/or professional experience may be accepted in lieu of an advanced university degree.

12 Months
  • At least 12 months of professional work experience at the national and/or international level in statistics or demography, or other relevant areas; experience with civil registration and vital statistics is an asset, as is experience working in the UN or other international development organization;
  • Experience with using R or other statistical software is required;
  • Good oral and written skills; excellent drafting, formulation, reporting skills;
  • Accuracy and professionalism in document production and editing;
  • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
  • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
  • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
  • Sound security awareness;
  • Have affinity with or interest in volunteerism as a mechanism for durable development, and the UN System.
  • English(Mandatory), Level - Fluent
Statistics
No

Adaptability and Flexibility, Communication, Professionalism

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 8-12-2020

Administrative Officer 08 December 2020 Int. Specialist MINUSMA Mali
Open

Administrative Officer

International Specialist
MINUSMA
Mali
Gao (MLI)
English
15 February 2021
until 30 June 2021
08 December 2020

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under the delegated authority of the Regional Senior Administrative Officer, the UN Volunteer will undertake the following tasks:

  • Support the Regional Senior Administrative Officer (RSAO) in liaising with the different teams in Gao, including the MSD sections, the programmatic pillars, the UNPOL representative, the military leadership and contractors as well as the Headquarters in Bamako. Attend meetings on behalf of the RSAO when necessary;
  • Support the planning, organization and management by the Joint Mission Support Center (JMSC) of the logistics of representational and official visits in Gao comprising national and multinational UN and outside commissions, organizations etc, acting as coordinator of the different pillars (Aviation, FMU, Security, Transport, Welfare, Supply, JMSC, MOVCON, etc);
  • Support the planning, organization and oversight of Staff Welfare activities by the Gao Welfare & Recreation Committee (WRC) and the Gao Welfare Unit;
  • Assist in the creation and/or updating of standard operating procedures (SOPs), guidelines, reports and a wide range of correspondence on administrative issues for the mission in Gao. Take and produce minutes of meetings and coordinate the use of English/French translation and interpretation services, as and when required;
  • Schedule meetings and conferences; organize appointments, video teleconferences and town hall styled meetings;
  • Produce and disseminate correspondence memos, circulars/broadcasts, letters, faxes and emails;
  • Draft reports, prepare presentations and/or talking points for the RSAO as and when required, analyse mission and sector operational information and data received and assist the regular distribution of information;
  • Keeping the RSAO informed of matters requiring his attention;
  • Manage the contact database for the office and update records regularly;
  • Develop appropriate filing systems for the office and maintain the records regularly;
  • Arrange travel, movement of personnel processes, keep attendance and schedule leave of staff members. Manage sick and emergency leave requests for staff members;
  • Perform any other office administration tasks and related activity, as deemed appropriate by the Regional Senior Administrative Officer.
Technical/Vocational diploma

Business or Public Administration, Management, International Relations, Logistics or related fields.

36 Months

At least 3 years of progressively responsible experience in delivering administrative, operational planning and/or logistics services; developing standard operating procedures, drafting reports, correspondence and providing client support. Good

inter-personal and presentation skills. Experience in UN field operations would be an asset but is not a requirement.

  • English(Mandatory), Level - Fluent
Administration and administrative assistance

Working knowledge of French highly desirable.

Working computer skills, including full proficiency in various MS Office applications (Excel, Word, Power Point, etc.) and other IT applications and office technology equipment. Ability to generate ad hoc electronic documents, spreadsheets, and databases.

Yes

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 08-12-2020

Administrative Officer 16 December 2020 Int. Specialist UNMISS South Sudan
Open

Administrative Officer

International Specialist
UNMISS
South Sudan
Torit (SSD)
English
Immediate
until 30 June 2021
16 December 2020

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under the direct supervision of the Field Administrative Officer, Reporting directly the day-to-day management of a UN base and provision of support to Mission Support Department (MSD) clients, The UN Volunteer will undertake the following tasks:

  • Work closely with clients, identification and implementation of improvements to services and maintenance at the Field Office, under the leadership of the Field Administrative Officer;
  • Support the execution of all administration activities such as daily attendances in the Field Office and monitoring attendance for both International Volounteers and National individual contractors;
  • Generate and reviewing monthly reports for Field Administrative Officer;
  • Provide advise to staff members on Multiple Entry Visas to UNMISS;
  • Draft memorandums and other correspondences for the Field Administrative Officer;
  • Follow up on and taking minutes/note for various meetings held by the Field Administrative Officer and Unit heads;
  • Monitor the usage of petty cash;
  • Request for repleshiment when required and follow up with Finance Juba on issuance;
  • Send Petty Cash monthly report to Finance Section Juba HQ;
  • Assist in the keeping of accurate accounts concerning cash transactions;
  • Sell coupons for use on the UN shuttle bus to National staff, IC’s, Contractors and Contracted personnel;
  • Coordinate activities of Welfare in Torit field office include financial management and reporting;
  • Coordinate welfare cafeteria, staff food orders and collect payments to be made to ESKO;
  • Manage the accommodation list prepared according the seniority of the arrival;
  • Prepare the interview schedule; ensuring that recruitments are carried out in accordance with the overall recruitment plan, incorporate gender perspectives; participate in interview panels and complete interview reports for local recruitment;
  • Initiate contact with job applicants and provide guidance and feedback to internal and external candidates on matters related to the recruitment process and employment with UNMISS;
  • Prepare progress and statistical analysis reports on recruitment activities and track progress to ensure that staffing metrics are met;
  • Provide guidance to staff with respect to administrative and Logistical procedures, processes and practices;
  • Prepare training activities for subordinates to improve their technical awareness and competencies;
  • Competence in Umoja and creating shopping cart for national individual contractors (IC’s);
  • Raise service entry sheets (SES) for all national invidiual contractors for all Mission Support Department (MSD) in the field office sections such as Transport, Supply Chain and Engineering;
  • Process monthly Payroll Drop off for all International and National staff in the Field Office;
  • Coordinate with Human Resources Section at HQ Juba concerining Purchase Orders for National Individual Contractors (IC’s);
  • Facilitate with reporting for the Field Administrative Officer and HQ Finance Officer, tracking and implementing financial transactions such as payment of salaries, vendors, individual contractors, etc;
  • Provide support, as focal point, for asset verification activity of the Property Control and Inventory Unit (PCIU).

Bachelor degree or equivalent

Administration & Human Resources

36 Months
  • At least 3 years of progressively responsible experience in administration, management, human resources or related fields;
  • Experience in a multi-national organisational environment is desirable.
  • English(Mandatory), Level - Fluent
Administration and administrative assistance
  • Prior experience in administrative and logistics related activities in peacekeeping or other field operations is desirable;
  • Broad knowledge and several years’ experience in administration and logistics;
  • Solid knowledge of office procedures;
  • Strong organization skills with a problem-solving attitude;
  • Excellent written and verbal communication skills;
  • Attention to detail;
  • Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc.);
  • Knowledge of UN IT applications and software desirable;
  • Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System;
  • Proven work experience as an Administrative Officer, Administrator or similar role;
  • Has a sound security awareness.
Yes

Accountability, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 16-12-2020

Programme Support Assistant 20 December 2020 Int. Specialist UNDP United States of America
Open

Programme Support Assistant

International Specialist
UNDP
United States of America
New York (USA)
English
Immediate
6 months
20 December 2020

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

The Programme Support Volunteer will:

  • Process and support operations and travel logistics for the CSMT
  • Coordinate, host, and manage the day-to-day organization of the UNDP Webinar series
  • Provide administrative support to CSMT

Process and support operations and travel logistics for the CSMT

  • Manage virtual or in-person (when relevant) logistics for set-up, execution of events and meetings for the CSMT
  • Liase closely with a UNDP-contracted travel agent and follow-up to ensure that all funded participants receive airfare and DSA, and required visas, well in advance of meeting/mission dates; coordinate and facilitate changes and/or emergency provisions between the traveler and travel agent;
  • Process travel claims (F10/ER) of all above-mentioned UNDP and non-UNDP travelers;
  • Follow-up with HQ operations and travel support units to ensure that approvals of all related requisitions, POs and vouchers from HQ, RH and Country Offices are issued in a timely basis,
  • Maintain an updated and shareable mission plan in the relevant corporate format
  • Maintain an updated Travel Finances Tracking table
  • Provide other Operations support as needed

Coordinate, host, and manage the day-to-day organization of the UNDP Webinar series

  • Identify future webinar topics
  • Facilitate communications between all webinar guests and moderators through Email and Microsoft Teams
  • Manage the webinar calendar
  • Organize and run all webinar prep calls
  • Assist all webinar guests with any and all questions they have
  • Act as host for each webinar on Zoom
  • Run all presentations and visuals when applicable
  • Facilitate the Zoom chat box during the webinar
  • Manage all audio/visual settings during the webinar
  • Record each webinar
  • Prepare weekly and individual banners
  • Create calendar invitations
  • Design and send all promotional Mailchimp emails
  • Publish banners and announcements on Microsoft Teams
  • Upload videos to all libraries in a timely manner after each webinar
  • Publish the recording, the ppt and other resources on Microsoft Teams
  • Prepare the Q&A from the chatbot to be shared with the presenters
  • Write thank you email to all presenters
  • Aid in the evolution of the UNDP COVID-19 Webinar as it becomes a permanent knowledge-sharing tool within the UNDP; Work with the Head of CSMT to strategize and implement new aspects of the webinar as it evolves into a new form within the Communities of Practice within UNDP

Provide administrative support to CSMT

  • Liaise with the ICT for email creation requests (follow-up, troubleshooting, etc)
  • Produce and distribute NTFs, memos, minutes of meetings related to procurement process or any other related processes;
  • Coordinate the participants lists for trainings and workshops organized by the SURGE Academy: send registration form, follow up for submission of documents registration, draft Invitation Letters and Release Agreements for SURGE advisors, follow up the signature process, etc
  • Electronically file all relevant documents in Sharepoint/MS Teams libraries
  • Set up meetings and calendar invites for the CSMT
  • Support the internal communication in the team and prepare minutes of the meeting and share with the team
Bachelor degree or equivalent

Education -: At least bachelor’s degree in communications, journalism, media, public policy, business or another relevant field, required.

24 Months

REQUIRED:

  • 2 years of administrative and operational management experience
  • Demonstrated client-facing roles and strong communication skills (required)
  • Experience in digital communications; (required)
  • Expertise in leveraging internal communication tools to promote events and build brands
  • Demonstrated experience in using the MS Office 365 Suite

DESIRABLES:

Experience facilitating Zoom Webinars

Understanding of crisis response, the humanitarian system and development

Demonstrated experience in developing, producing, and editing videos, infographics, infomercials, interviews, and other similar communications products.

Networking and partnership development skills

  • English(Mandatory), Level - Fluent
Administration and administrative assistance
  • 2 years of administrative and operational management experience
  • Demonstrated client-facing roles and strong communication skills (required)
  • Experience in digital communications; (required)
  • Expertise in leveraging internal communication tools to promote events and build brands
  • Demonstrated experience in using the MS Office 365 Suite
No

Communication, Ethics and Values, Integrity, Knowledge Sharing, Professionalism, Respect for Diversity, Self-Management, Working in Teams

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 20 December 2020