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UNV Regional Websites

UNV works in 150 countries and territories, deploying UN Volunteers to advance sustainable development at grassroots level. Explore our work in the different regions of the world.

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East and Southern Africa
East and Southern Africa
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West and Central Africa
West and Central Africa
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Arab States
Arab States
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Europe and the CIS
Europe and the CIS
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Latin America
Latin America and the Caribbean
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Asia and the Pacific
Asia and the Pacific
Title
Deadline
Category Host entity Country
Aviation Administrative Assistant 11 May 2021 Int. Specialist UNMISS South Sudan
UNMISS
South Sudan
Juba (SSD)
English
01 July 2021
until 30 June 2022
11 May 2021

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under the direct supervision of Chief Aviation Officer(CAVO), the UN Volunteer will undertake the following tasks;

General administration of the Front office of the CAVO

  • Responsible for the administration of the Aviation section with 158 Staff all categories included (IS, NS, UNV, SO, IIC);
  • Receive and screen all correspondence and documents addressed to the section;
  • Prepare and response to routine correspondence, faxes, memorandum, reports, etc;
  • Review all outgoing correspondence to ensure accuracy and completeness of information and institutes follow up action. Ensure the confidentiality of information and sensitive documents;
  • Establish and maintain a proper filing system by ensuring the prompt archiving of incoming and outgoing documentation;
  • Coordinate meetings and appointments on behalf of CAVO;
  • Coordinate and liaise closely with the Office of the Chief SCMS (Pillar Head) on behalf of CAVO and the section;
  • Assist in the preparation and development of the section’s work plan;
  • Perform administration of the section’s human resource activities (recruitment, relocation, training, etc.) while ensuring consistency in the application of UN rules and procedures;
  • Provide guidance to staff with respect to administrative procedures, processes and practices in coordination with the appropriate sections or units;
  • Monitor the section’s staffing table for a variety of human resource activities;
  • Monitor the section’s leave plans to ensure continuous smooth workflow and provide advance information to CAVO to plan manpower support when needed;
  • Prepare the monthly attendance report for Aviation section UNVs based in Juba;
  • Act as Focal Point for IMTC and CDT mandatory trainings (SEA, Ebola, etc.) and ensure all staff complete UN and Mission’s mandatory trainings and report accordingly.
Secondary education

Training in administrative writing skills, strong written and oral language skills, filing and document management skills. Proficiency in Microsoft office applications.

36 Months
  • At least 3 years experience in an office administrative role;
  • Experience in Aviation and Supply Management is desirable.
  • English(Mandatory), Level - Fluent
Administration and administrative assistance

Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc).

Yes

Accountability, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections

of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink.

Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at

https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to

apply.

Application deadline: 11 May 2021

Administrative Assistant 13 May 2021 Nat. Specialist UNMISS South Sudan
UNMISS
South Sudan
Juba (SSD)
English
01 October 2021
until 30 June 2022
13 May 2021

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Under the direct supervision of the UNV Programme Manager, the UNV Administrative Assistant will undertake the following tasks:

Administrative Support

  • Provide day-to-day support in areas of work, such as initiate, process, monitor, review and follow up actions related to the administration, logistic and human resources activities of the unit;
  • Assist in the review and processing of data in line with the Conditions of Service (COS);
  • Receive and screen all correspondence and other documents addressed to the UNV Field Unit;
  • Ensure all UN Volunteer files and records are complete, updated and consolidated, both online and offline, while maintaining confidentiality;
  • Draft official memos, respond to correspondences and e-mails; review/edit outgoing correspondence to ensure accuracy and completeness of information and institute follow up action;
  • Plan and organize office meetings, take minutes during the meetings and maintain records of the minutes;
  • Manage working materials such as office equipment, stationaries and documents. Report any malfunctioning office equipment for quick service and maintenance;
  • Provide overall administrative support to the UNV Field Unit and UN Volunteers.

Leave Management

  • Keep abreast of UNV COS, and different rules within UNMISS regarding Leave Management;
  • Assist UNVs in the understanding and interpretation of their Leave Entitlements based on the COS and Administrative Circulars;
  • Review and process leave requests and reports for UN Volunteers in FSS or other systems;
  • Review offline leave records and compare with online systems;
  • Act as the Attendance / Leave Monitor for the UNV Field Unit. Maintain attendance records for the office;
  • Monitor and record Attendance Records for UN Volunteers in the Mission;
  • Monitor the section’s leave plans to ensure continuous smooth workflow while other staff members are on leave, especially during holiday periods;
  • Conduct Leave Management training sessions in field locations.

Volunteer and Entitlement Management

  • Provide guidance and advice, in consultation with the Programme Manager, to UN Volunteers on Conditions of Service (COS), Internal Circulars and other documents on policies and procedures within the mission area;
  • Assist in on-boarding of New Volunteers, including check-in on FSS, booking of transit accommodation, coordinate with Reception Team and Protocol and request for Index and Business Partner number creation in UMOJA;
  • Assist in facilitating the processes for Volunteer Recruitment, as required;
  • Review and process claims and entitlements, as requested;
  • Responsible for the tracking and processing of documentation, including volunteer reassignments, Volunteer Performance Assessments, training documents and any other volunteer related documentation;
  • Any other related tasks as may be required or assigned by the supervisor.

Secondary education
  • Completion of Secondary Education. Specialized certification in Human Resources or Administration is required;
  • University Degree in Business or Public Administration would be highly desirable.
24 Months
  • At least 2 years of professional work experience at the national and/or international level in Human Resources, Administration, or other relevant areas;
  • Experience with working in the UN or other international development organization is desirable
  • English(Mandatory), Level - Fluent
Administration and administrative assistance
  • Excellent oral and written skills; excellent drafting, formulation and reporting skills required;
  • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/ internet; familiarity with database management and office technology equipment required;
  • Valid national driver’s license and proven ability to drive manual gear 4x4 over rough terrain is desirable.
Yes

Accountability, Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections

of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink.

Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at

https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to

apply.

Application deadline: 13 May 2021

National UNV Gender Officer 17 May 2021 Nat. Specialist UNWomen South Sudan
UNWomen
South Sudan
Bentiu (SSD)
English,Arabic
Immediate
12 months with possibility of extension
17 May 2021

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Within the delegated authority and under the supervision of WEE Team Lead or his/her designated mandated representative(s), the UNV Gender Officer & Coordinator will:

  • Thoroughly familiarize her/himself with the gender dynamics of South Sudan in order to enable the UN Women office, the Humanitarian Country Team (HCT) and the humanitarian clusters to develop a sound understanding of the prevailing gender situation, and take informed decisions on integrating gender in planning and operations;

  • Provide high-level and technical capacities in planning and coordination to the HCT;

  • Ensure that Gender Equity and Women’s Empowerment (GEWE) is integrated into the Humanitarian Programming Cycle (HPC), the Humanitarian Needs Overview (HNO), the Strategic Response Plan (SRP), Flash and Consolidated Appeal processes, and other relevant strategic planning instruments/processes;

  • Engage with clusters and ensure that gender is appropriately integrated system-wide across all the clusters;

  • Mobilize local NGOs and Government authorities to engage in coordination, planning and programming;

  • Engage in discussions with potential partners in the country, including embassies or other inter-governmental organizations, in order to mobilize resources locally and generate interest at more upstream level in funding UN Women activities;

  • Contribute to concept and proposal development in gender, livelihood, and other UN Women thematic areas.

  • Contribute to the gap analysis in the areas of livelihoods, protection and GBV and Humanitarian response in the work location

  • Contribute to the design of capacity building materials and effectively implement the trainings at all levels

  • Manages the day-to-day livelihood activities, including activity finances as per UN Women financial regulations.

  • Prepare weekly and monthly work plans and ensure work plans are implemented as per the approved Annual work plan.

  • Monitor and document UN Women’s livelihood, protection and humanitarian work as directed by the Programme Specialist.

  • Prepare/contribute to weekly, monthly, quarterly, annual, donor and other reports

  • Represent UN Women in state meetings and other stakeholder meetings in the state.

  • Contribute and actively participate in a regular sector meetings within UN Women and at district level

  • Any other related tasks as may be required or assigned by the supervisor.

Bachelor degree or equivalent

A Bachelor’s degree in a relevant area, e.g. gender studies, social sciences, agriculture or development studies.

24 Months
  • At least 2-3 years of relevant professional experience in coordination, planning, integration, advocacy for/in gender equality and women’s empowerment; experience in humanitarian settings and with humanitarian clusters required;

  • Extensive technical knowledge regarding gender in humanitarian action, GEWE, GBV, such as humanitarian planning and implementation instruments and processes, would be a strong asset;
  • English(Mandatory), Level - Fluent
  • Arabic(Mandatory), Level - Working Knowledge
Gender equality and the advancement of women

The incumbent must be a dynamic, multi-functional person, who supports UN Women with professionalism, dedication and client orientation, and who must be willing both to work on programmatic/substantive aspects and to provide operational/logistical services. The following qualifications are required:

  • A Bachelor’s degree in a relevant area, e.g. gender studies, social sciences, agriculture or development studies.

  • At least 2-3 years of relevant professional experience in coordination, planning, integration, advocacy for/in gender equality and women’s empowerment; experience in humanitarian settings and with humanitarian clusters required;

  • Extensive technical knowledge regarding gender in humanitarian action, GEWE, GBV, such as humanitarian planning and implementation instruments and processes, would be a strong asset;

    experience with training and facilitation (including participatory approaches), project development and management, monitoring and evaluation, human rights-based approaches, capacity development approaches, are all assets;

    Culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members and local authorities;

  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;

  • Excellent oral and written skills; excellent drafting, formulation, reporting skills;

  • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;

  • Fluency in spoken and written English knowledge of Arabic is an advantage;

  • valid national driver’s license and proven ability to drive manual gear 4x4 over rough terrain;

    Ability to perform duties under stress and in insecure, isolated and potentially hostile environments;

  • Sound security awareness;

  • Have affinity with or interest in women’s and gender issues, humanitarian action, refugee work, post-conflict or natural disaster situations, volunteerism as a mechanism for durable development, and the UN System.
Yes

Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Empowering Others, Integrity, Knowledge Sharing, Leadership, Planning and Organizing, Professionalism, Working in Teams

* Not yet registered in the UNV Talent Pool?
Please first register your profile at https://vmam.unv.org/candidate/signup.
Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?
Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call for to which you would like to apply.

Application deadline: 17th May 2021