Programme Finance Assistant

Candidate age: between 18 and 29 throughout the entire duration of their assignment. Applicants must be nationals of or legal residents in the country of assignment.

1. Assist in financial management activities of the office - 25%
   1. Support the preparation of the various financial reports based on our reporting calendar.
   2. Ensure that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, and other entitlements are duly processed.
   3. Create and process transactions in the accounting system (ATLAS);
   4. Timely do reconciliations and do corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues
   5. Support in following up key documents and progress reports to ensure disbursements match deliverables and progress according to the agreements.
2. Support programme and office administration functions (25%):
   1. Work closely with finance analyst to manage administration activities of the Tanzania country office and LFI.
   2. Assist in managing day to day office administration activities such as managing cleaners, office administration needs etc.
   3. Participate in preparation of meetings such as programme board meetings and others
   4. Assist the finance analyst in meeting various financial compliance functions.

Assist the financial analyst in her role of ensuring compliance of internal Standard Operating Procedures in Finance in consultation with office management.

3. Support budget preparation and cost allocation (10%):
   1. Assist in preparation and modifications of budgets and application of income.
   2. Assist in preparation and modifications of the common services budget and follow up and ensure timely payments.

Timely preparation of cost-recovery bills for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery;

4. Support office procurement and other logistics (25%):
   1. Provides procurement support by following organization procurement rules and guidelines
   2. Assist finance analyst in periodically procurement plan and monitoring
   3. Provides support to office maintenance and assets management

Provides administrative and logistical support by supervising the logistic processes

5. Support office cash management activities, audit and other functions (15%):
   1. Assist in timely replenishment of cash imprest for all staff and including petty cash management, reconciliation and retiring according to UN cash management rules.
   2. Assist in payments of travel advances and working on travel retirements for Tanzania team by adhering UNCDF travel rules
   3. Assist in project audit and ensures that all documents are make available to the auditors and follow up on the implementation of audit findings.
   4. Serve as back-up for team upon request as needed

Other tasks as assigned by the supervisor and the head of office