En

UNV Regional Websites

UNV works in 150 countries and territories, deploying UN Volunteers to advance sustainable development at grassroots level. Explore our work in the different regions of the world.

view
East and Southern Africa
East and Southern Africa
view
West and Central Africa
West and Central Africa
view
Arab States
Arab States
view
Europe and the CIS
Europe and the CIS
view
Latin America
Latin America and the Caribbean
view
Asia and the Pacific
Asia and the Pacific
Title
Deadline
Category Host entity Country
Movement Control Assistant 15 April 2021 Int. Specialist MINUSMA Mali
Open

Movement Control Assistant

International Specialist
MINUSMA
Mali
Tombouctou (MLI)
English
Immediate
until 30 June 2022
15 April 2021

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under the direct supervision of Chief MovCon within the delegation of authority, the UNV Movement Control Assistant will undertake the following tasks within the Movement Control Section, Tombouctou:
• Assist in planning and scheduling the movement of passengers and cargo from military and police units provided by Troops/Police Contributing Countries;
• Plan and coordinate rotations, deployments and repatriations of Military/Police
Contingents;

Assist with determining the most efficient and cost–effective modes of transpor-tation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission;
• Coordinates required transportation activities with the Aviation, Transport and Riverine Units/Sections and/or commercial transportation service providers;
• Liaises with other UN units/section, non-government and government organizations and intergovernmental agencies on immigration and custom matters;
• Assist and analysing projected passenger and cargo flows in order to estimate required resources;
• Process Special Flight Requests for movement of passengers and cargo that cannot be accommodated on regular scheduled flights;
• Ensure safe, efficient and economical movement support is provided to meet opera-tional and administrative requirements of the mission;
• Receives customer requests through Movement of Personnel (MOP) and Cargo Move-ment Request (CMR) Forms, for transportation of passengers and cargo (including
dangerous goods requiring special handling) within and/or outside a field mission;
• Record statistical data on the movement of passengers and cargo (including dangerous goods requiring special handling) within and /or outside a field mission;
• Receives excess personal luggage and cargo (including dangerous goods requiring
special handling) from customers;
• Prepares luggage and cargo for transportation (weighing, plastic wrapping, labelling etc.) in accordance with required destination;
• Coordinates the transportation arrangements to the embarkation facility;
• Coordinates the provision of passenger and cargo handling services (including danger-ous goods requiring special handling) in support of a field mission and monitors that all activities are carried out in accordance with the UN rules, regulations and applicable safety procedures;
• Compiles passenger and cargo manifest and communicates them to the aircrew, surface transport and riverine personnel;
• Briefs passenger of schedules, routes timing and safety requirements;
• Maintain the electronic databases in accordance with the established procedures and deadlines;
• Monitors that appropriate reference documents are current, readily available and
accessible to all relevant personnel;
• Perform other related duties as required.
In addition, assist in developing the long term plans and scheduling of the workload, assist in developing Movement Contingency Plans (for example mission evacuation plan); prepare report on suitability of use of routes, staging areas, ports airfield, road and rail transhipment points as and when required. Coordinate with other UN Agencies for movement related matters and perform other duties as required.

Secondary education

Minimum of high school or relevant diploma is required. Higher education, technical or vocational certificate in movement control, multi-modal transportation, airline operations, logistics management or a related field is advantageous.

36 Months

At least three (3) years of progressive experience in movement control, multi-modal transportation, airline operations, logistics management or a related field.

  • English(Mandatory), Level - Working Knowledge
Multimodal transport, travel and dispatch management and Movement Control (MOVCON)

Microsoft Office

Additional knowledge of French language is desirable but not a condition

Yes

Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 15-04-2021

Administrative/Logistics Clerk 25 April 2021 Nat. Specialist UNWomen Ukraine
UNWomen
Ukraine
Kyiv (UKR)
English,Ukrainian
11 May 2021
6 months
25 April 2021

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Within the delegated authority and under the supervision of Programme Coordinator or his/her designated mandated representative(s), the Administrative/Logistics clerk will:
Support implementation of operational strategies by:

  • Full compliance of administrative activities with UN/UN Women rules, regulations, policies and strategies;
  • Provision of inputs to the project’s administrative business processes mapping and implementation of the internal standard operating procedures (SOPs);
  • Provision of inputs to the preparation and implementation of administrative team results-oriented work plans.

Provide general contract administrative support to the project implementation in:

  • Monitoring the timely submission of deliverables and timely processing of payments under project special service agreements and institutional contracts;
  • Regular updating the project main register of contracts and payments;
  • Compiling necessary documents for hiring of new or amending contracts of current consultants or companies;
  • Gathering necessary documents for creation/amendment of Vendor Profiles, e-requisitions, Purchase Orders, micro-canvass forms, vouchers.

Ensure effective provision of administrative and logistical support by:

  • Ensuring that travel arrangements and authorizations, passport and visa requests and extensions, flight bookings and all other matters related to travel of international and national staff are properly and timely authorized and processed;
  • Providing administrative and logistical support in preparation of missions, conferences, workshops;
  • Providing inputs for preparation of budget, provision of information for audit;
  • Assisting in organization of shipments, mailing of documents for UN Women;
  • Participation in data collection, analysis and maintenance of projects related database and files; maintaining accurate electronic and paper filing, information and records systems ensuring safekeeping of confidential materials;
  • Participation in project activities (meetings, round tables, conferences, other public activities) preparation, implementation and follow up, taking meeting minutes;
  • Support Buyer in preparation of Purchase Orders (POs) by submitting full set of necessary supporting documents.

Ensure provision of basic administrative support services to the project:

  • Preparation of routine draft correspondence and reports;
  • Extract, input, copy, scan and file data from various sources,
  • Selection of suppliers for basic goods and services by collecting quotations;
  • Collect background information documents, as necessary;
  • Communication with partners on technical issues of cooperation;
  • Maintenance of records on project assets management and preparation of required reports;
  • Maintenance of project contract management.

Provide support to knowledge building and knowledge sharing through:

  • Participation in the training for office staff.
  • Contributions to knowledge networks and communities of practice.
Bachelor degree or equivalent
  • At least Bachelor University Degree in public administration, finance, management or similar field is a requirement.
  • Master degree will be considered as an asset.
24 Months
  • Minimum 2 years of relevant experience in administrative support.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
  • Experience in handling web-based management systems would be a strong asset.
  • English(Mandatory), Level - Fluent
  • Ukrainian(Mandatory), Level - Fluent
Administration and administrative assistance, Other finance, economics and administration related experience
No

Accountability, Adaptability and Flexibility, Client Orientation, Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Managing Performance, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

EN

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

This is a national UN Volunteer assignment, therefore only nationals of Ukraine and legal residents in Ukraine with the status of refugee or with the status of being stateless are eligible to apply.

Application deadline: 25-04-2021