Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

UN Volunteers should be provided equal duty of care as extended to all host entity personnel. Host entity support to the UN Volunteer includes, but is not limited to:

• Introductory briefings about the organisation and office-related context including security, emergency procedures, good cultural practice and orientation to the local environment;
• Support with arrival administration including setting-up of bank accounts, residence permit applications and completion of other official processes as required by the host government or host entity;
• Structured guidance, mentoring and coaching by a supervisor including a clear workplan and performance appraisal;
• Access to office space, equipment, IT support and any other systems and tools required to complete the objectives of the assignment including a host entity email address;
• Access to shared host entity corporate knowledge, training and learning; ​
• Inclusion of the volunteer in emergency procedures such as evacuations;
• Leave management;
• DSA for official travel, when applicable​;
• All changes in the Description of Assignment occurring between recruitment and arrival or during the assignment need to be formalized with the United Nations Volunteer Programme.

Description of tasks:

Within the delegated authority and under the supervision of Chief of Section or his/her designated mandated representative(s), the UN Volunteer Public Information and Communications Officer will:

• Contribute to the work plan of the Countering Terrorist Travel Programme as a whole, and in particular, carry out specific tasks to support the implementation of the Programme’s project implementation in beneficiary Member States.
• Draft/compile a specific type or types (e.g. print, broadcast, etc.), of information communications products for target audiences, to include press releases, media packets and reports, brochures, briefings, video clips, newsletters, tweets, websites, etc.
• Prepare, on the basis of official UN documentation and other sources, initial drafts and/or sections articles and other inputs as required for inclusion in UN reports and materials.
• In consultation with internal and external partners, identify and propose information opportunities, activities and approaches, taking into account the situation/topic and target audience.
• Assist in the preparation of regional conference and other events to advance or promote the Programme with regional or international organizations as well as Member States.
• Assist in the preparation of briefing materials, remarks, background notes, presentations, and reports regarding the Programme and its implementation, as well as its work with respect to the Global Counter-Terrorism Compact Interagency Working Groups.
• Identifies key contacts/constituencies and opportunities for strategic partnerships to facilitate communication efforts and maintains working relationships with the same.
• Performs other related duties as required.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under the direct supervision of the Unit coordinator, the UNV will undertake the following tasks:

• Gather information and report on the human rights and protection situation in a designated geographical area, including through close cooperation with other United Nations actors and the community;

• Keep the supervisor regularly informed on developments concerning the human rights and protection situation in area of responsibility (AOR);

• Contributes to the integration of human rights in the mission’s protection of civilians (PoC) efforts and, where relevant, coordinates such efforts, including by, inter-alia, mapping and reporting protection risks, early warning, advising UN uniformed personnel on human rights issues during the conduct of their operations, and participating in or coordinating Joint Protection Team missions, as required

• Ensure, coordinate and supervise the timely entry of accurate and verified human rights cases into an established database; conduct quality control and deliver statistics and trend reports as required;

• Participate in and contribute to all relevant briefings and meetings pertaining to the Protection of Civilians, including the Force Morning Briefings and the Protection Clusters’ Meetings.

• Prepare case files for submission to the authorities and for inclusion in the UNJHRO data base;

• Participate in the establishment and maintenance of contacts with local authorities as well as international organizations operating in the country and civil society;

• Facilitate the implementation of the human rights mandate in the designated AOR aiming at the establishment of an environment of mutual understanding among the population;

• When working with (including supervising) national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training.

• Perform any other related duties as may be required.

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under the overall supervision of the Director of the UNJHRO and the direct supervision of the JHRO Field Coordinator where s/he will be deployed, the Volunteer will undertake the following tasks:

• Facilitate the implementation of human rights mandate in the designated area of responsibility (AOR);

• Gather information, analyse and report on the human rights situation in the designated AOR, including through close cooperation with other United Nations actors and the community;

• Follow up on individual cases and issues with authorities with the aim of stopping or preventing human rights violations or seeking remedial action by the authorities to prevent similar violations occurring in the future;

• Establish and maintain contacts with government representatives, non-governmental organizations (NGOs), civil society organizations, UN agencies and other partners operating in the AOR;

• Assist in conducting human rights capacity-building activities and in developing and implementing human rights training programmes;

• Contribute to and/or draft various reports, communications, briefing notes, statements or other products;

• Conduct fact-finding missions and investigations into abuses/violations of human rights or humanitarian law;

• Ensure, coordinate and supervise the timely entry of accurate and verified human rights cases into an established database; conduct quality control and deliver statistics and trend reports as required;

• Ensure human rights mainstreaming within UN planning and programming;

• Ensure the integration of gender perspectives, with specific attention to issues related to women and girls, including conflict-related sexual violence, within all assigned human rights activities;

• Represent the UN human rights office at working level meetings, as relevant;

• When working with (including supervising) national staff or (non-)governmental counterparts, set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training; and

• Perform other related duties as required.

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Within the delegated authority and under the supervision of Administrative Associate or his/her designated mandated representative(s), the UNV Administrative Assistant will ensure the following:

Maintenance of an Inventory Management system focusing on achievement of the following results:

• Support in maintenance of the stores management system in accordance with UNDP regulations.
• Receiving of goods from various suppliers and ensure that stock records have been opened
• Record all goods received are updated in stock records.
• Ensure that all goods issued to programmes are updated in the stock records and timely replenishment of stores items.
• Prepare quarterly cost recoveries for all items issued to the programs and submit to finance.

Effective Transport management focusing on achievement of the following results:

• Support in Maintenance of an efficient transport management system to ensure that trips are properly planned, and that transport is timely allocated to staff
• Support in reviewing Drivers Logbooks on weekly basis, to ensure that all trips made are properly authorized
• Support with monthly fuel reconciliations and cost recoveries

Effective Protocol services focusing on achievement of the following results:

• .Timely receipt of requests for Visas, Permits and invitation letters from eligible staff
• Timely processing of requests received by ensuring that all required documents are submitted to the government departments on time
• Follow up with government departments such as Ministry of Foreign Affairs, Immigration Department to ensure that approved documents are received on time
• Communicate effectively with UNDP officials requiring protocol services and provide guidance on all the steps to be followed.
• Assist with UNDP Vehicle registrations and deregistration by ensuring that all required steps are followed and timely submission of documents to the government departments.
• Assist with processing of waivers for international shipments to ensure timely clearance of goods.
• Maintain up to date records for all documentation issued.

Other administrative duties

• Supporting the Administrative Associate to ensure that the CO is ready for internal audits
• Backstopping the registry clerk in his absence

• Any other related tasks as may be required or assigned by the supervisor.

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under the overall direction of and reporting to the Head of Engineering Support Unit, responsibilities will include:

• Assist in daily routine administrative issues, such as, but not limited to: drafting memoranda, faxes, letters etc, making copies, following up on the progress of document submission and approval status, maintaining filing system and conducting archiving for all units of Engineering Section;
• Ensure all Engineering records, recruitment files, staffing tables and Organigrams are up-to-date;
• Prepare and process relevant documents for recruitments and extensions of contracts for international, national and UN Volunteers; assist with the succession planning of retiring/checking out staff members;
• Prepare regular and updated recruitment status for international, national and UN Volunteers and assisting/recommending on recruitment processes and procedures to Hiring Managers;
• Schedule and coordinate interview related activities for staff such as UN Volunteers and national staff; assisting with documenting UN Volunteers/National Staff recruitment interviews as and when required;
• Assist and advise newly arrived staff on pertinent administrative tasks prior to deployment such as accommodation requests, requests for equipment such as radio and computer, Geospatial, Information and Telecommunications Technologies (GITT) forms to accomplish, etc.;
• Monitor, prepare, review and submit Monthly Attendance records to Time and Attendance Unit;
• Prepare written responses to queries concerning Engineering and Human Resources related matters such as contract extensions, entitlements like home leave/family visits/ Education Grants, e-PAS, etc.;
• Assist in distribution of outgoing/incoming correspondences to various units of Engineering Section/concerned section and conducting follow through activities;
• Prepare supply/GITTS equipment requests, follow up on orders and deliveries;
• Assist and advise headquarters or field based Administrative/Team Assistants within Engineering section regarding human resource/administrative related duties;
• Manage, coordinate and advise staff on internal and external training requirements of Engineering section in coordination with the Integrated Mission Training Centre (IMTC)/training institutions such as fax confirmations, flight plans, travel requests, visa, other pertinent travel documents; preparing administrative and other training requirements for the regularly conducted Engineering conference or similar activities;
• Plan or organise meetings, conferences, VTCs and events for the section and preparing notes, minutes or reports as appropriate.
• Perform additional related tasks as and when required by the Chief Engineer or Deputy Chief Engineer relevant to the assignment.

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under direct supervision of the Programme Support Officer – Finance & Administration and the guidance and of the Management Specialist, the Administrative & Operations Officer will provide effective and efficient support to administrative activities and tasks of the Stabilization Pillar. The Administrative & Operations Assistant must preserve full confidentiality and professionalism in all aspects of the assignment, maintenance of protocol procedures, and management of information flows. The key responsibilities of the Administrative & Operations Assistant are as following:
1. Ensures implementation of effective administration, operational and resource management strategies for the Stabilization Pillar and adapts processes and pro-cedures, focusing on the achievement of the following results:

• Provide high quality strategic and substantive input to design and/or make changes to the overall operational framework for the Stabilization Pillar.
• Maintain and suggest improvements for the Stabilization Pillar’s Administration and Op-erations/Finance team’s system for controlling expenditure, including accurate issuance of chart of accounts, ensuring vouchers processed are matched and completed, trans-actions are correctly recorded and posted in Atlas; travel claims and other entitlements are duly processed, receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNDP policies and procedures.
• Support the Programme Support Officer – Finance & Administration in stringent and consistent application of the HACT Framework, including ensuring the appropriate use of the FACE Forms, timely follow-up on assurance activities, with emphasis on third-party led spot-checks and conducting HACT audits (where relevant).
• Support the Stabilization Pillar’s preparations for Project (DIM), HACT and other audits.
• Timely follow-up on audit recommendations, and agreed follow-up actions relating to finance and operations, ensuring consistent application across the Stabilization Pillar, and update the Programme Support Officer – Finance & Administration on actions taken.
• Ensures clear and efficient process flows are in place, and work effectively for the Sta-bilization Pillar’s administration and finance support provision including as a minimum on;
o Vendor Registrations
o Processing payments
o Closure of e-requisitions and purchase orders
o Preparation of and monitoring programmatic contracts/agreements (LOAs, RPAs, etc.)
o Monitoring the aging of cash advances to Responsible Parties and flagging them to the Programme Support Officer – Finance & Administration for required action
• Ensure supporting the Stabilization Pillar team in maintaining an efficient document man-agement system for its records, including through the use of the Share Drive.
• Ensure timely operational and financial closure of the Stabilization Pillar Outputs in AT-LAS, in keeping with UNDP’s project closure requirements.
2. Provides effective support to the Programme Support Officer – Finance & Ad-ministration on administration of the Stabilization Pillar’s financial resources fo-cusing on achievement of the following results;
• Working together with the Stabilization Pillar team, develop an overview of multi-year cost projections (i.e. for programme and operations), to support resource mobilization efforts.
• Work closely with the Programme & Operations Officer to prepare Multi-year/Annual work plans/budgets based on the guidance of the Stabilization Management Specialist,

ensuring compliance with the cost-sharing agreements. • Continuous analysis and monitoring of the Stabilization Pillar’s expenditure, commit-ments, and cash resources, to ensure alignment with approved workplans/budgets, third party cost-sharing agreements, Project Board decisions.
• Prepare regular periodic analyses, and forecast, to present to the Programme Support Officer – Finance & Administration, to enable timely decision-making.
• Based on analyses, if required prepare budget revisions, and ensure accurate reflection in ATLAS, supported with the required paper-trail.
• Ensure the required range of ATLAS based reports are relied upon to arrive at the most accurate picture of the Stabilization Pillar’s finances.
3. Supports Administrative Issues for smooth Project Implementation on the Stabi-lization Pillar focusing on achievement of the following results:
• Support the Stabilization Pillar’s resource mobilization efforts by preparing budgets, en-suring accurate reflection of funding needed, as a minimum capturing programming, communications, M&E, operations, Country Office direct project costs, general man-agement support costs and where relevant the 1% development coordination levy.
• Support the Management Specialist with the preparation of cost-sharing agreements, for review and clearance by Stabilization Pillar and Country Office, for finalization.
• Ensure up to-date tracking system is in place to monitor all cost-sharing agreements, including the tracking of revenue/tranches under the agreements. Accordingly, liaise with the Finance Unit on controlling the Accounts Receivables for the Stabilization Pil-lar.
• Ensure the timely and quality preparation of financial reports for donor, project board, corporate reporting requirements, and other ad-hoc requirements are in place as re-quested.
4. Facilitation of knowledge management and skills building focusing on achieve-ment of the following results:
• Proactively follows up to stay abreast with relevant UNDP policy and practice develop-ments relating to operations, including through engagement in UNDP’s online knowledge management platforms.
• Based on identified needs in consultation with the Programme Support Officer – Fi-nance & Administration and the Stabilization Pillar team, prepares orientations/update sessions on relevant policies and procedures relating to administration, finance and other operational matters, including on the use of ATLAS.
• Where required provides cross-project/cross- pillar knowledge building efforts, with a view to share good practices and lessons learned from the Stabilization Pillar.

Candidate age: between 18 and 29 throughout the entire duration of their assignment. Applicants must be nationals of or legal residents in the country of assignment.

Dentro de la autoridad delegada y bajo la supervisión directa del Jefe de Gestión de Recursos, la supervisión general del Jefe de Misión de la OIM, el Voluntario/a ONU deberá:

1. Apoyo en la verificación de documentos de pago a proveedores de bienes y servicios de manera que se encuentren completos, tengan la información requerida/necesaria y los cálculos numéricos sean correctos.
2. Asistencia en el registro de cuentas por pagar en el sistema SAP financials.

3. Asistencia manteniendo archivos de cuentas por pagar actualizados.

4. Apoyo en la creación de proveedores en el sistema, así como mantener actualizada la base de datos en SAP.
5. Asistir en la limpieza mensual en SAP de los proveedores de bienes y servicios (clearing vendors).

6. Apoyo en la preparación del “travel expense claim” en línea con las regulaciones OIM vigentes y remitirlos para procesamiento.

7. Realizar seguimiento semanal de los “open items” en el Sistema, asistiendo en la limpieza de los adelantos realizados a los proveedores de bienes y servicios, así como al personal.
8. Asistir en los cierres mensuales.
9. Otras tareas que le sean asignadas.