Associate Reporting / Donor Relations Officer

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Within the delegated authority and under the supervision of Head of Operations Unit or his/her designated mandated representative(s), the UN Volunteer Associate Reporting Officer will:

• Become conversant with UNHCR’s mandate and principles, the terminology and rules of Results Based Management as applied in UNHCR, on-going projects and the operational context of the UNHCR BiH as well as the political and socio-economic situation in Bosnia and Herzegovina; if needed, organize (or participate in) relevant presentations, training sessions and briefings to internal and external audiences pertaining to these topics;
• Assist the Office in collecting, consolidating and analyzing available data and preparing narrative inputs for planning documents (e.g. Country Operations Plan), briefings, regular and ad-hoc reports to UNHCR HQ and donors, situation reports, strategies, activity-specific reports, publications, statements etc. – in line with UNHCR’s standards;
• Follow up on reporting requirements (formats, deadlines…) and procedures, establish the reporting calendar and initiate/prepare the reports in cooperation with other colleagues and the UNHCR’s partners;
• Assist selected UNHCR’s partners and civil society organizations, receptive to the problems of UNHCR’s persons of concern, to develop their Reports.
• Create and maintain spreadsheets required for efficient reporting;
• Have a good insight in all available and relevant sources of information in the Office (databases used in the operation, statistical reports, case lists, registration / voluntary repatriation / resettlement reports, partner reports etc.), in order to use accurate and up-to-date data in reports and other documents;
• Cooperate with other colleagues from the Section in collecting and presenting the planned and achieved impacts and outputs using the pre-set indicators as well as meaningful indicators developed internally;
• Maintain good working relationships with various counterparts (UNHCR staff; governmental, UN, international and national partners, civil society etc.); represent UNHCR in selected UN Country Team Results Groups and other bodies and actively contribute to their work
• Regularly, undertake field visits to selected municipalities, collective accommodation and return sites (for example for monitoring the progress of on-going projects and evaluating the impact of closed ones);
• Perform other duties as required, upon request of the supervisor.