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Title
Deadline
Category Host entity Country
Budget and Admin. Assistant 02 March 2021 Int. Specialist MONUSCO Democratic Republic of Congo
Open

Budget and Admin. Assistant

International Specialist
MONUSCO
Democratic Republic of Congo
Goma (COD)
English,French
Immediate
12 months with possibility of extension
02 March 2021

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under the terms of the organization’s delegated authority, and under the direct supervision of the Chief Engineer and Budget, Acquisition and Lease Planning and Property (BALPP) Unit Supervisor, the Budget and Admin. Assistant will undertake the following tasks:

  1. Finance and Budget Tasks:

  2. Assist Budget Acquisition and Lease Planning and Property unit (BALPP) supervisor to draft Engineering Section's yearly cost estimates and Results Based Budget (RBB) inputs and objectives including indicators of achievement and outputs.

  3. Assist the unit to review and monitor all contracts including service contracts from a budget perspective.

  4. Assist the unit to create and review petty cash voucher, low value acquisition (LVA), Earmark funds Documents (EMF), and Service Entry Sheet (SES).

  5. Assist the unit supervisor to update the section's acquisition plan, and providing forecasts on spending positions.

  6. Coordinate vendor evaluations within the section.

  7. Monitoring and following up on the progress of requisitions in the Umoja System with Procurement section including deliveries and liquidation of the respective Purchase Orders / contracts.

  8. Assist the unit to monitor all Engineering commercial leases and Right-to-use properties provide by the host government for MONUSCO’s operational use.

  9. Follow up with sections such as Budget and Finance Section and Supply Chain management including Procurement section for all Engineering Budget matters.

  10. Distribute approved Purchase Orders and/or Contracts to relevant Units for action

  11. Monitor ES account balances against budget and take remedial action in consultation with Budget Section where required.

  12. Initiate shopping cart order form to be submitted to Central Requisitioning Unit (CRU) of Supply Chain Management Pillar to raise shopping carts in UMOJA on behalf of Engineering Section; and liaise and follow up closely their execution by Procurement Section according the Section’s Acquisition Plan.

  13. Evaluate invoices received, obtain certifying signatures and determine whether to request supporting information from other Units/Sections or to process for payment.

  14. Administration Duties:

  15. Draft routine correspondence to respond to enquiries in respect to relevant administrative, financial audit and personnel matters; Schedule meetings and appointments; maintain files of administrative instructions and other rules and regulations;

  16. Coordinate extensively with service units and liaise frequently with internal team members both at

  17. Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations;

  18. Take, prepare and distribute minutes and action points for Engineering Section meetings and staff;

  19. Respond to enquiries, provide information and offer advice to staff regarding the administrative

  20. Initiate, maintain and monitor Engineering Section staff administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems;

  21. Assist in the organization of duty travel, annual leave, rest and recuperation, including support to post-travel financial claims;

  22. Act as Engineering Section focal point for all Communication, Information, Technology Systems (CITS) issues, including follow up with technical teams;

  23. Oversee the maintenance of mission vacancy announcement files and keep track of status of all current vacancy announcements; ensure that recommendations regarding changes in contractual status of staff comply with established procedure and policy; prepare documents for promotion,

  24. Support Engineering Section staff during on boarding and separation, including check in and check out procedures and associated financial considerations;

  25. Consolidate data received from other staff members in the section regarding budget submissions; assist in preparation of supporting narrative and tables regarding the budget cost estimates, coordinate with other sections regarding any clarification or additional input required for the formulation of the yearly budget;

  26. Assist in the elaboration of resource requirements for budget submission; coordinate with other

  27. Assist in the preparation of budget performance submissions and in the finalization of budget performance reports;

  28. Perform other related administrative duties as directed by the Chief Engineering Section

Master degree or equivalent

Master degree in Budget / Administration / Business Management or similar

60 Months
  • At least five years of progressively responsible working experience in administration, budget, accounting, finance, or other related fields.

  • Experience in budget preparation, monitoring budget implementation and budget performance reporting

  • Excellent drafting skills desirable

  • Good knowledge of any of the following SAP modules: Financial Accounting, Funds Management.

  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.

  • Self-motivated ability to work with minimum supervision; ability to work with tight deadlines.

  • English(Mandatory), Level - Fluent
  • French(Optional), Level - Working Knowledge
Administration and administrative assistance, Other finance, economics and administration related experience
  • Bachelor degree in Business Administration, Accounting, Finance, Economics, Administration or similar, is highly desirable. Lower educational degree with vocational trainings and additional working experience in the relevant field could be considered;

  • At least five years of progressively responsible working experience in administration, budget, accounting, finance, or other related fields.

  • Experience in budget preparation, monitoring budget implementation and budget performance reporting

  • Excellent drafting skills desirable

  • Good knowledge of any of the following SAP modules: Financial Accounting, Funds Management.

  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.

  • Self-motivated ability to work with minimum supervision; ability to work with tight deadlines

  • Fluency in spoken and written English.Working knowledge of French is an advantage.

  • MS Excel, MS Word, Power Point, Outlook.

Yes

Client Orientation, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 02-03-2021

Communications Assistant 10 March 2021 Nat. Youth WFP Cambodia
WFP
Cambodia
Phnom-Penh (KHM)
Khmer,English
Immediate
6 months with possibility of extension
10 March 2021

Candidate age: between 18 and 29 throughout the entire duration of their assignment. Applicants must be nationals of or legal residents in the country of assignment.

Under the direct supervision of communications and reporting officer, the National UN Youth Volunteer will:

Multi-media content production and management

  • Produce and archive digital communication materials including poster, leaflet, and brochure or other visual materials (photos, video and footages) related to event/activity.

  • Support the development of human-interest stories for WFP’s online presence and assist in updating the WFP Cambodia website.
  • Work closely with editors/writers/designer and relevant colleagues on communication-related product design and/or media-, social-media and web-based content development
  • Assist in managing WFP’s social media platforms, monitor their daily engagement and report on their monthly traffic including reach and engagement

Media Relation

  • Maintain and update media directory (national, and key regional and international)

  • Assist in building and maintaining relations with media, journalists, editors, reporters, etc.

Visibility Support

  • Contribute to the implementation and achievement of donors' visibility plan

  • Support media engagement activities in events and donor visits, press conferences, briefings, and media interviews with senior management
  • Work closely with cross-functional teams on relevant media pitching and placement

Others

  • Provide translation of press releases, op-eds and external communication products from Khmer into English and vice versa when necessary
  • Carry out other tasks as required.
Bachelor degree or equivalent

Hold a university degree in any one of these fields: communications, media, journalism, digital marketing, communications for development, or related fields.

  • Demonstrated interest/experience in media management, digital and social media initiatives and campaigns, community work and other development related fields

  • Exhibited ability to precisely present ideas and concepts in both oral and written manner

  • Exhibited proficiency in developing and managing relations with media
  • Knowledgeable of Adobe package and able to handle a professional camera for photos and footages

  • Motivated to contribute towards development and to serve with others

  • Willing to contribute and work as part of a team, and

  • Flexible and open to learning new things.
  • Khmer(Mandatory), Level - Fluent
  • English(Mandatory), Level - Fluent
Other communications related experience
No

Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams

Eligible candidates must be between 18 and 29 years of age throughout the duration of their service.

* Not yet registered in the UNV Talent Pool?
Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of
your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly,
select the special call to which you would like to apply.
* Already registered in the UNV Talent Pool?
Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage
and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.
This is an announcement for a national UNV assignment. Therefore, only nationals of Cambodia and legal residents with
refugee or stateless status can apply for this advertisement.

Application deadline: 10 March 2021