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Category Host entity Country
Programme Administrative Assistant 26 April 2021 Nat. Specialist UNEP Kenya
Nairobi (KEN)
12 months
26 April 2021

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Within the delegated authority and under the supervision of Senior Programme Management Officer or his/her designated mandated representative(s), the UNV Programme Administrative Assistant will:

  • Assist in collating and compiling resource requirements from the divisions for the UNEP core funds;
  • Monitor the expenditures and compare with approved budget; prepares adjustments as necessary;
  • Prepare presentations and relevant documents in different formats for meetings and clients;
  • Prepare Division/Organization wide broadcast/communication material relevant to the Budget Unit activities;
  • Answer to correspondence promptly, including email, phone calls and one-on-one discussions;
  • Help the budget office to schedule meetings and appointments;
  • Take notes and minutes in meetings;
  • Undertake research and write reports on different issues as requested;
  • Provide updates and reports on various given tasks and responsibilities, and;

Any other related tasks as may be required or assigned by the supervisor

Bachelor degree or equivalent
  • Bachelor’s degree in a Communications, Business Administration, Finance and Budget, or area related to Programme Administration;
24 Months
  • At least 2 years of professional work experience at the national and/or international level in Administration, Communications, Research and Report writing, or other relevant programmes; experience in designing presentations (in various formats such as graphs, etc); is an asset, as is experience working in the UN or other international development organization;
  • Good command in English;
  • Excellent planning and coordination skills;
  • Excellent oral and written skills; excellent drafting, formulation, reporting skills;
  • Accuracy and professionalism in document production and editing;
  • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
  • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
  • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
  • Desirable: valid national driver’s license and proven ability to drive manual gear 4x4 over rough terrain; (if not applicable, delete)

Sound security awareness

  • English(Mandatory), Level - Fluent
Administration and administrative assistance, Finance, accounting and audit, Other communications related experience

Communications, Business Administration, Finance and Budget, or area related to Programme Administration


Accountability, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

* Not yet registered in the UNV Talent Pool?
Please first register your profile at https://vmam.unv.org/candidate/signup.
Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?
Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call for to which you would like to apply.

Application deadline: 26 April 2021