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Title
Deadline
Category Host entity Country
Budget and Admin. Assistant 02 March 2021 Int. Specialist MONUSCO Democratic Republic of Congo
Open

Budget and Admin. Assistant

International Specialist
MONUSCO
Democratic Republic of Congo
Goma (COD)
English,French
Immediate
12 months with possibility of extension
02 March 2021

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under the terms of the organization’s delegated authority, and under the direct supervision of the Chief Engineer and Budget, Acquisition and Lease Planning and Property (BALPP) Unit Supervisor, the Budget and Admin. Assistant will undertake the following tasks:

  1. Finance and Budget Tasks:

  2. Assist Budget Acquisition and Lease Planning and Property unit (BALPP) supervisor to draft Engineering Section's yearly cost estimates and Results Based Budget (RBB) inputs and objectives including indicators of achievement and outputs.

  3. Assist the unit to review and monitor all contracts including service contracts from a budget perspective.

  4. Assist the unit to create and review petty cash voucher, low value acquisition (LVA), Earmark funds Documents (EMF), and Service Entry Sheet (SES).

  5. Assist the unit supervisor to update the section's acquisition plan, and providing forecasts on spending positions.

  6. Coordinate vendor evaluations within the section.

  7. Monitoring and following up on the progress of requisitions in the Umoja System with Procurement section including deliveries and liquidation of the respective Purchase Orders / contracts.

  8. Assist the unit to monitor all Engineering commercial leases and Right-to-use properties provide by the host government for MONUSCO’s operational use.

  9. Follow up with sections such as Budget and Finance Section and Supply Chain management including Procurement section for all Engineering Budget matters.

  10. Distribute approved Purchase Orders and/or Contracts to relevant Units for action

  11. Monitor ES account balances against budget and take remedial action in consultation with Budget Section where required.

  12. Initiate shopping cart order form to be submitted to Central Requisitioning Unit (CRU) of Supply Chain Management Pillar to raise shopping carts in UMOJA on behalf of Engineering Section; and liaise and follow up closely their execution by Procurement Section according the Section’s Acquisition Plan.

  13. Evaluate invoices received, obtain certifying signatures and determine whether to request supporting information from other Units/Sections or to process for payment.

  14. Administration Duties:

  15. Draft routine correspondence to respond to enquiries in respect to relevant administrative, financial audit and personnel matters; Schedule meetings and appointments; maintain files of administrative instructions and other rules and regulations;

  16. Coordinate extensively with service units and liaise frequently with internal team members both at

  17. Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations;

  18. Take, prepare and distribute minutes and action points for Engineering Section meetings and staff;

  19. Respond to enquiries, provide information and offer advice to staff regarding the administrative

  20. Initiate, maintain and monitor Engineering Section staff administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems;

  21. Assist in the organization of duty travel, annual leave, rest and recuperation, including support to post-travel financial claims;

  22. Act as Engineering Section focal point for all Communication, Information, Technology Systems (CITS) issues, including follow up with technical teams;

  23. Oversee the maintenance of mission vacancy announcement files and keep track of status of all current vacancy announcements; ensure that recommendations regarding changes in contractual status of staff comply with established procedure and policy; prepare documents for promotion,

  24. Support Engineering Section staff during on boarding and separation, including check in and check out procedures and associated financial considerations;

  25. Consolidate data received from other staff members in the section regarding budget submissions; assist in preparation of supporting narrative and tables regarding the budget cost estimates, coordinate with other sections regarding any clarification or additional input required for the formulation of the yearly budget;

  26. Assist in the elaboration of resource requirements for budget submission; coordinate with other

  27. Assist in the preparation of budget performance submissions and in the finalization of budget performance reports;

  28. Perform other related administrative duties as directed by the Chief Engineering Section

Master degree or equivalent

Master degree in Budget / Administration / Business Management or similar

60 Months
  • At least five years of progressively responsible working experience in administration, budget, accounting, finance, or other related fields.

  • Experience in budget preparation, monitoring budget implementation and budget performance reporting

  • Excellent drafting skills desirable

  • Good knowledge of any of the following SAP modules: Financial Accounting, Funds Management.

  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.

  • Self-motivated ability to work with minimum supervision; ability to work with tight deadlines.

  • English(Mandatory), Level - Fluent
  • French(Optional), Level - Working Knowledge
Administration and administrative assistance, Other finance, economics and administration related experience
  • Bachelor degree in Business Administration, Accounting, Finance, Economics, Administration or similar, is highly desirable. Lower educational degree with vocational trainings and additional working experience in the relevant field could be considered;

  • At least five years of progressively responsible working experience in administration, budget, accounting, finance, or other related fields.

  • Experience in budget preparation, monitoring budget implementation and budget performance reporting

  • Excellent drafting skills desirable

  • Good knowledge of any of the following SAP modules: Financial Accounting, Funds Management.

  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.

  • Self-motivated ability to work with minimum supervision; ability to work with tight deadlines

  • Fluency in spoken and written English.Working knowledge of French is an advantage.

  • MS Excel, MS Word, Power Point, Outlook.

Yes

Client Orientation, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 02-03-2021

Spotlight Communications Officer 07 March 2021 Int. Specialist UNRCO Fiji
UNRCO
Fiji
Suva (FJI)
English,French,Spanish
Immediate
12 months
07 March 2021

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Under the direct supervision of the Spotlight Initiative Coordinator for the Pacific Regional Programme and the Vanuatu Country Programme, and in close coordination with the respective Technical Coherence Leads and RUNOs, the consultant will lead the development and implementation of the Spotlight communications and visibility strategy and action plan in close collaboration with Spotlight Team Colleagues, the EU/EC Pacific Communications Team, Civil Society Organisations, national entities and CROP agencies. This includes but is not limited to:

  • Lead the development of comprehensive and realistic communication and visibility plans and strategies, as per global Spotlight Visibility Guidelines;
  • Track progress against established work plans and outputs;
  • Coordinate the implementation of visibility, communications, and outreach activities with recipient UN agencies and other partners, ensuring compliance with Spotlight Initiative communications guidelines and that all Spotlight Initiative programming and activities are appropriated managed, branded, and communicated;
  • In close liaison with Spotlight colleagues based in the Recipient UN Agencies ensure regional and country context-appropriate communication and visibility;
  • Manage, evaluate, and implement high impact Spotlight communications’ product and design and maintain a digital presence, including robust social media footprint for the Spotlight Initiative;
  • Identify and compile success stories and programme achievements and manage knowledge sharing among recipient UN agencies;
  • Ensure wide dissemination and visibility of programme achievements;
  • Manage contracts with consultancies and vendors related to Spotlight communication and external relations;
  • Develop and support relationships with members of the media;
  • Write and/or disseminate press releases, policy briefs, pamphlets, web stories, talking points, speeches, editorials, branded materials, and other written communications materials;
  • Provide input and support to Spotlight narrative reporting processes;
  • Support the preparation, implementation, and follow-up of Steering Committee meetings, other high-level events, training, and workshops related to the Spotlight Programme;
  • Provide communications and advocacy support to joint national campaigns, launching initiatives, and publications with a focus on Spotlight;
  • Establish a platform for the sharing of knowledge and communications to ensure the highest level of coordination and standardised best practices, including proactive communications with civil society reference groups and partners;
  • Support the linkages between multi-country and single country levels and, together with diverse partners;
  • Foster partnership with government, civil society, NGOs, development partners and UN agencies;
  • Any other related tasks as may be required or assigned by the supervisor.
Master degree or equivalent

Advanced university degree (Master’s degree or equivalent) in communication, journalism, international relations, public information or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree

60 Months
  • A minimum of five years of progressively responsible experience in public information, journalism, international relations, public information or related area is required.
  • Two years of experience in developing and implementing strategic, multimedia, and public information campaigns for a diverse audience is required.
  • Two years of experience interacting with and managing relations with the media is required
  • Experience working with digital communication platforms in an official capacity, including on content creation, audience engagement and results in monitoring is desirable.
  • Experience with inter-agency or inter-organizational collaboration in the development sector is desirable.
  • Experience managing resources, including personnel and budget, to support communications and advocacy activities, is desirable.
  • Experience working in the political, social and economic context of the region of responsibility is desirable.
  • English(Mandatory), Level - Working Knowledge
  • French(Optional), Level - Working Knowledge
  • Spanish(Optional), Level - Working Knowledge
Journalism, mass media and broadcasting, Gender equality and the advancement of women

Demonstrated awareness and sensitivity on gender equality, human rights, and/or gender-based violence.

Experience in communications and social media outreach;

Experience in online content development is desirable;

Prior experience with the multilateral system is desirable;

Self-starter; organized; able to multitask, balance multiple responsibilities

No

Accountability, Communication, Professionalism, Working in Teams

* Not yet registered in the UNV Talent Pool?
Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of
your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly,
select the special call to which you would like to apply.
* Already registered in the UNV Talent Pool?
Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage
and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 07 March 2021